Additional members will be communicated directly to the executive vice president who shall serve as 1 the staff liaison to both ad hoc committees. 4 Dr. Trawick presented the recommendations in Dr. Clark’s absence. The top recommendations included 5 1) looking at different meeting options throughout the year and outside of the state to hold the meeting; 6 2) converting the traditional House of Delegates meeting into more of an annual meeting; 3) 7 collaborating more with other specialty societies during the House; 4) utilizing reference committees; 8 and 5) exploring virtual and hybrid models such as the ones already implemented in many other states. 9 10 1. The LSMS should continue to explore ways to streamline the House of Delegates without fully 11 eliminating it. The committee was divided on whether to move to an entirely virtual, year-round 12 HOD or develop a hybrid. The majority of the committee liked the concept of going virtual in 13 order to: 14 a. Reduce the financial drain that is caused by not being able to collect registration fees to 15 offset the staggering cost of holding an event. 16 b. Collaborate with specialty societies to offer joint members better opportunities to 17 participate. This would, also, provide specialty societies with the ability to offer CME 18 before or after the LSMS event. 19 c. Change the format of the event to be an Annual Meeting with a House of Delegates 20 section. Finding sponsors should be much easier if there are traditional sessions added 21 within the Annual Meeting 22 d. Give LSMS the ability to offer breakout sessions on any number of relevant topics. 23 2. The LSMS should create a way for any resolution author to withdraw their resolution. At any 24 point someone’s resolution becomes something they no longer support, they should be allowed 25 to withdraw it from consideration. 26 3. The LSMS should create reference committees to better vet resolutions. These could be new or 27 could build on existing LSMS Councils and Committees. 28 4. The LSMS should change the timing of the House of Delegates. The Committee liked the 29 timeframe of July to September: 30 a. July/August would be more appropriate for an event that encourages members to include 31 their families. Additional events could be crafted for spouses and children. This would 32 allow LSMS to choose a destination that is attractive to members as a vacation. 33 b. September would serve a physician only focus and would lend itself to staying local. 34 5. The LSMS would need to further consider the following should a change in timing occur: 35 a. A stop-gap measure for current board members/officers/councilors/etc. to remain for an 36 extended term. 37 b. Bylaws changes related to dates centering on HOD practices such as electing delegates 38 based on regional membership numbers. 2 3 Ad Hoc Committee on the House of Delegates 39 40 Board members felt item #1 was a work in progress and that the ad hoc committee should continue 41 working on their goals with 2022 as a potential target date to implement the ones that were deemed 42 appropriate and/or supported by stakeholders. Item #2 is something that the Speakers should vet and 43 propose at the 2021 House. Item #3 has been addressed by the newly approved Membership Virtual 44 Engagement Portal. #4 is something the Board can control but took no action on at the present time. 45 Lastly, #5 will require bylaws changes that will be offered at the August 2021 House of Delegates.
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Adjournment
48 With no additional business to discuss, Dr. Williams adjourned the meeting at 2:40 PM.
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