Job Description
Main Duties and Responsibilities Contractors & Suppliers
• Regularly review new supply chains and value for money of all Outsourced services. • Work closely with the Head of Procurement and Head of Estates on the strategy for major contract renewal and retendering. • Prepare PQQ and tender specifications for Outsourced services and let new contracts in good time. • Chair regular contract review meetings and ensure minutes, action logs and performance reports are produced monthly. • Produce contractor improvement plans as and when is necessary. • Review customer and property feedback regularly and introduce continuous improvement plans. • Ensure all Insurance and liability policies are up to date. • Ensure Quoted works are registered and actioned in good time within budget allocations and work closely with the Estates Maintenance Manager. • Produce Audit Invoices reports to ensure contractors are involving in accordance with contract rates, reasonable hours and correct times have been stated. • Have good working knowledge of forms of contract JCT or NIC. Health and Safety Policy • Practice an unrelenting approach to safety and welfare by adherence to all safety policies and processes in our organisation. • Report on and control of all Outsourced PPM and Statutory Testing contracts related to Gas Safety, M&E services, Lifts and Fire Systems. • Ensure sites awareness of the need to review contractors’ RAMS support sites in this process. • Organise with the property managers training sessions for staff in process management of engaging a contractor for reactive or planned maintenance.
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