EL PASO POLICE DEPARTMENT • ADMINISTRATIVE SERVICES DIVISION
ADMINISTRATIVE SERVICES
RECORDS The skilled civilians, officers, and supervisors of the Records Division collect, process, maintain, and distribute police reports and crime records, as well as provide other timely and accurate information services to the Department and external customers. Additionally, the division trains and assists sworn officers in operating and updating the Records Management System. Records utilizes a modern generation of automated systems for managing documents and data. In 2019, these systems allowed members of the public to file 4,635 non-emergency reports through the internet online portal. Many of those reports received follow-up investigation. The GovQA software for the streamlined receiving and tracking of requests for information on the internet was added in December 2019. During the last year, the division issued more than 4,432 responses to Public Information Act requests, 327 court subpoenas, and over 8,722 information request responses to law enforcement and other government agencies. Our external customers received over 34,000 copies of incident, accident, and other reports from five public records service counters throughout the city at EPPD Regional Command Centers. The Archive Team created electronic image files by scanning 164,844 pages of paper supplemental case documents. Records Specialists completed background checks, issued criminal history letters, and conducted security and access screening for more than 7,000 individual people. The division maintained the accuracy and integrity of police reporting and crime recordkeeping by completing 262 court ordered expunctions and 663 criminal record sealings. Records Specialists compile and submit the FBI's State Uniform Crime Report (UCR) to the State each month. In September, the division also transitioned the UCR program in EPPD to the new National Incident-Based Reporting System (known as NIBRS), in advance of the FBI's national final target date of January 2021. The Telephone Reporting Unit provides an alternative method for community members to report non-emergency incidents and minor accidents, eliminating the need for dispatching police officers to make those reports. In 2019, Telephone Report Takers answered more than 21,000 calls, and created 12,678 police reports. GRANTS The Grants Division provides sound financial management to promote efficient and effective use of PD grant funds. During fiscal year 2019, the El Paso Police Department received 8.4 million dollars in grants which helped support a wide range of law enforcement activities. This division is made up of two accountants, a project accountant, a senior accountant, a senior planner, a HIDTA administrator, and a grant project manager. The division is responsible for seeking grant funding, preparing grant applications, monitoring programs to ensure grant compliance, accounting for expenditures, and preparing reimbursement requests.
38
Made with FlippingBook - Online magazine maker