University of Liverpool - Carbon & Utilities Manager

Carbon & Utilities Manager Candidate Information Pack

Contents Executive Summary The University of Liverpool The Estate and Estate Masterplan Facilities, Residential and Commercial Services Carbon & Utilities Manager – Job Description Carbon & Utilities Manager – Person Specification Benefits of working at the University of Liverpool Application process

Executive Summary

The University of Liverpool is seeking to appoint an industry-leading Sustainability professional to take up the key role of Carbon & Utilities Manager. The University of Liverpool has a diverse and complex property portfolio, incorporated within the main Liverpool City Centre Campus and associated satellite sites. Many of the buildings and assets within the portfolio are listed or are of historic importance so any construction, refurbishment or modernisation works must be carefully considered and delivered to an exemplar standard. The diverse Estate includes many listed buildings from Georgian and Victorian periods as well as contemporary buildings and conservation areas coupled with the complex research laboratories this provides many challenges in maintaining and servicing the estate. This role has prime responsibility for delivering business management support to ULEC – the university’s subsidiary energy company, providing specialist reporting on the District Energy Network, giving strategic advice on its development and decarbonisation, managing risk in respect of relevant operations and technically complex regulatory compliance, and recommending ongoing procurement strategies for the university’s utility (energy and water) supply and management. Leading a team dedicated to managing and controlling the University’s financial expenditure and performance of energy, water and carbon emissions, you will have strategic oversight of carbon management and utility functions sitting within FRCS, including lead responsibility for providing assurance with all relevant energy and carbon legislation. You will be responsible for providing both strategic and technical advice against the university’s mandatory sustainability obligations and commitments, including Net Zero by 2035 and those in the Strategic Plan and Sustainability Strategy. Also, to ensure they are in alignment with local and national policy development, and for leading on decarbonisation and high-quality carbon and energy accounting across the whole university estate. You will be passionate about sustainability, have strong research and administration skills, be able to constructively manage stakeholder relationships, and have a positive, can-do attitude. This role offers a fantastic opportunity for a Sustainability professional to take up a leadership role across a diverse, complex, and large-scale estate portfolio in a vibrant city.

The University of Liverpool At the University of Liverpool we are proud of our rich history and heritage and of our place in this fantastic, vibrant city. We are known as the original redbrick university, now used as the collective term for the civic universities founded in the 19th century. From our earliest days our mission and achievements have been inextricably linked to our estate, and the iconic Victoria Gallery and Museum is emblazoned with our founding vision, “For advancement of learning and ennoblement of life”. As one of the UK’s leading research-intensive higher education institutions, we are known for our excellent teaching and research, our global outlook and our continued civic commitment. “Our vision is to be a connected, global University at the forefront of knowledge leadership”. “Our strategy places our global activities as central to our distinctive vision for the future”. “Our plan will lead to transformation as we seek to build on our existing strengths and those aspects of our University that are truly unique.”

https://www.liverpool.ac.uk/strategy-2026/

The Estate and Estate Masterplan Liverpool is consistently voted one of the friendliest cities in the UK. Our campus is located within the city centre and in the heart of the Knowledge Quarter, meaning the campus is well connected to the wider city network and is an integral part of the maritime city. Our campus is composed of an eclectic range of buildings from the identifiable ‘red brick university’ Victorian style to post-war Modernist buildings. Our campuses and facilities are an important enabler of our Strategy and, whilst our estate boasts some world-class facilities and wonderful spaces, we need continued investment to best support our ambitious future plans, up to Strategy 2026 and beyond. This £1 billion Estate Masterplan articulates a clear and coherent long-term vision for the future of our university campuses so that they best support our strategic priorities. Following extensive consultation with staff and students in early 2016 and building on the resulting Estate Strategy 2026+, we have placed the issues that matter most to our university community and to our wider stakeholders at the very heart of our plan.

https://www.liverpool.ac.uk/facilities-residential-and-commercial- services/masterplan-estate-strategy/

Facilities, Residential and Commercial Services Facilities, Residential and Commercial Services (FRCS) contains 5 reporting areas, Business Development (including Ness Botanic Gardens), Capital Projects & Estates Strategy, Estates Management, Residential & Commercial Services and Sport. Overall FRCS employs over 15% of the University workforce, accounts for about 10% of the total turnover (excluding capital expenditure) and delivers a wide range of key support services. The FRCS Vision We will play a key role in enhancing University of Liverpool life by delivering a professional and high-quality service to all our community. https://www.liverpool.ac.uk/facilities-residential-and-commercial- services/

Role Purpose and Respons

Central Professional Services, Facilities Residential and Commercial Sercvices (FRCS) Management Liverpool 8 £42,149 – £53,348 pa Full Time Permanent

Faculty: Location:

Grade: Salary: Hours of Work: Tenure:

Leading a team dedicated to managing and controlling the University’s financial expenditure and performance of energy, water and carbon emissions, you will have strategic oversight of carbon management and utility functions sitting within FRCS, including lead responsibility for providing assurance with all relevant energy and carbon legislation. This role has prime responsibility for delivering business management support to ULEC – the university’s subsidiary energy company, providing specialist reporting on the District Energy Network, giving strategic advice on its development and decarbonisation, managing risk in respect of relevant operations and technically complex regulatory compliance, and recommending ongoing procurement strategies for the university’s utility (energy and water) supply and management. You will be responsible for providing both strategic and technical advice against the university’s mandatory sustainability obligations and commitments, including Net Zero by 2035 and those in the Strategic Plan and Sustainability Strategy. Also, to ensure they are in alignment with local and national policy development, and for leading on decarbonisation and high-quality carbon and energy accounting across the whole university estate. University Context: The FRCS teams have a critical role to play in maintaining the buildings and energy infrastructure of the University to support academic and research departments, based in 300 buildings (500,000 m2) across the 255-hectare site. The diverse estate includes many listed buildings from Georgian and Victorian periods as well as contemporary builds and conservation areas coupled with complex research laboratories. Providing power and heat to these buildings is an extensive District Network, operating from two core energy centres on the Main Campus. A third energy centre is situated at our newly renovated Greenbank site. Some additional solar PV generation is provided on the Main Campus and at our Ness Botanic Gardens in the Wirral. ULEC has made a major contribution to the university investing in energy infrastructure and generating both commercial cost reduction, resilient power and heat, and carbon reduction. This role will report to the Director of Estates and work in partnership with the University’s sustainability teams, engineering services, and project teams to support a thriving district network, excellent energy and water performance, and transition to decarbonised utility operations.

sibilities

ROLE AND CORE ACCOUNTABILITIES Compliance • To be the university Primary Authorised Representative for compliance with competent authorities re carbon emissions. • Manage risk and deliver assurance of compliance with regards to all relevant and emerging energy and carbon regulation and primary legislation. Examples include UK ETS, CHPQA, ESOS, environmental permitting, etc. and any ad-hoc audits. • Responsible for reporting to/providing information for non-statutory returns as required, such as HESA EMR, THE SDG Ranking, etc. • Responsible for managing relations with Competent Authorities and verifiers. • Responsible for maintaining accurate and fit-for-purpose processes, procedures and management systems for recording quality data and evidence. • Reporting compliance and any non-conformances as required and in a timely manner. • To ensure accurate technical data and consumption and emissions information is collated and analysed in preparation for external audits. Business Management Support for ULEC subsidiary company • Responsible for procurement of energy, metering and water contracts, procurement strategy, managing tenders, and making recommendations to senior management. • Responsible for ongoing management of contracts for the supply of energy and water. This includes negotiating with suppliers to obtain higher levels of service and improved performance. • Generation of routine quarterly operations and compliance performance reports to ULEC Board. • Management of relevant maintenance contracts for cogeneration infrastructure across the estate. • Responsible for monitoring university’s cost and consumption of utilities, presenting budget reports to the ULEC Board, highlighting variances, and investigating opportunities to reduce cost/consumption. • Lead and guide financial colleagues on financial analysis to ensure accurate billing and validation of consumption. • Develop, maintain and report on utility performance data, via KPIs, sector benchmarks, or otherwise. To include energy and water performance, and high-quality carbon accounting. • Analysing consumption and District Energy performance and reporting to ULEC Board of Directors and other senior management/governance channels as required, presenting on annual consumption and performance as requested. • Responsible for contributing to both FRCS and ULEC Risk Registers as regards energy/water/ carbon services and District Network operations, respectively. • Manage applications to relevant grant and funding schemes and subsequent projects, including those administered by government departments (e.g. PSDF, GHNF); support staff and teams applying for similarly relevant schemes, e.g. through SALIX and UKRI, supporting good energy and carbon management across teaching and research activities. • Working with technical engineering colleagues to assist with reduction of loss and efficiency of the cogeneration and distribution networks. • Maintain an up to date risk register.

Role Purpose and Respons Sustainability • Sit on relevant sustainability groups to provide specialist advice and support. • Provide strategic advice on the development of the university’s energy, water and carbon performance, aligning with local and national policy context, and recommending on use of energy resources to deliver against the university’s sustainability/carbon ambitions. • Advise and contribute to development of the University’s Sustainability Strategy, and related objectives in the Strategic Plan. • Advise on changes in the regulatory landscape, policy trends, and national strategy, in particular with regards decarbonisation and the growth of heat networks and district energy. • To represent the university by liaising and collaborating with external stakeholders, partners, sector and industry leaders to leverage opportunities for the university relating to energy generation and management • To advise FRCS/senior management on regional and national policy movements which may impact upon the university’s energy operations • To proactively engage with local and regional bodies, including the Local Authority, Combined Regional Authority, Climate Panel, Liverpool KQ, other anchor institutions, etc. • Identify, report, and make recommendations as regards high level decarbonisation pathways, the university’s energy/import/onsite generation profile, and inform development of an energy efficiency programme across the estate. • Work with key roles including Building Management System teams, Head of Engineering Services, Maintenance, Head of Capital Project Management, Sustainability Team/s, etc. to support development of relevant environmental and engineering systems, identify and drive efficiency projects/initiatives across energy and water, provide senior advice on the university’s energy operations, provide expertise on carbon performance, and support leadership in pathway development to achieving decarbonisation. • Liaise with staff and students across Professional Services, Faculties, and Liverpool Guild of Students to support positive action and behaviour change as regards energy management and efficiency. • To engage with students on energy relating initiatives for the benefit of the university and the students wider development • Contribute to and deliver relevant sustainability training (energy and carbon) and to assist in the wider development of sustainability training for University staff. • Energy Operations Management • Responsible for development and management oversight of an energy management system, to be accredited to ISO 50001 and in alignment with the university’s UKAS accredited ISO 140001 system. • On request, provide information and/or present to management teams on: energy consumption, energy efficiency, provision of heat, water consumption, costs, carbon emissions, onsite generation performance, etc. • Responsible for ensuring maintenance of the university’s extensive metering network and database, ensuring repairs and compliant upgrades are completed, and managing/ensuring quality provision of evidence through the data network. • Identify, research and implement new approaches for collecting and processing of data and providing information using the latest technology and management techniques, redesigning systems as required to meet customer’s requirements. • Liaise with Maintenance, and in particular Engineering Managers, to identify operational issues and faults affecting the energy centres and district network.

sibilities

• Produce reports and make recommendations as regards operational strategy and optimisation of the District Network, energy centres, energy efficiency and use of energy and water. • Use specialist software, e.g. eSight Energy Management Software, to undertake detailed analysis and interrogation of energy performance data; working with relevant colleagues, investigate how to develop use of this software to enhance efficiency, data intelligence, and feedback. Team Management • Provide line management for all staff within the Energy and Carbon Compliance team, including objective setting, reviewing and managing performance, and supporting professional development. • Ensure mandatory training modules are completed by all team members • Develop and manage training plan for team staff as appropriate and identified through the PDR process. • Delegate where appropriate. Budget Management • Responsible for multi-million-pound utilities budgets for gas, electricity and water • Responsible for compliance, competent authorities and training budget • Responsibility for management of Energy Services Team pay budget and for forecasting budgets in-line with the planning process. • Delegated authority to sign off invoices on behalf of ULEC Directors where appropriate.

Miscellaneous • Plan, organise and balance work and deadlines effectively.

• Interpret and present complex and specialist information in a clear and concise way, to senior management, ULEC Board of Directors, Sustainability Board members, FRCS colleagues, and others as required. • Develop policy documents and processes for enabling further integration of utility and carbon matters into strategic and other workstreams (e.g. Capital Plan, BIM, Hybrid Working, etc.) • Provide specialist advice on carbon offsetting schemes, developing policy in conjunction with Procurement and other teams as required. • Conduct tours of Energy Centres to staff, students and visitors • Respond to requests for information, including those via Freedom of Information Act. • Maintain an excellent working knowledge of national regulatory and policy changes, returning consultation responses to government bodies and providing senior feedback to management teams. • Frequently liaise with staff, and respond to enquiries, regarding utility and carbon operations. • Develop and maintain an extensive internal and external network; speaking at events and conferences to raise the profile of FRCS, ULEC and the University. • Draw on excellent interpersonal skills to develop partnerships, generate collaboration, support change, and deliver integration of energy, water and carbon strategies/policies/processes with other teams as appropriate. • Maintain ongoing professional and specialist development in relation to the role, undertaking additional training and qualification as appropriate.

Person Specification

ATTRIBUTES

CRITERIA

ESSENTIAL / DESIRABLE

EXPERIENCE

Previous relevant experience in a similar energy and carbon related role Experience managing a team Experience managing a budget Experience of providing advice and recommendations in a senior capacity/to senior management Experience of dealing with statutory compliance bodies and competent authorities Experience with data handling and processing in a utility environment Experience of managing contractors, other professionals and staff and students in the University Knowledge of Building Management System and their use in a complex organisation to save energy Knowledge of Energy Management software systems and the ability to use such for analysis and reporting Up to date knowledge of energy, carbon and relevant environmental legislation and policy Experience of developing and contributing to relevant strategy and policy documents Experience of HE/FE or similar large complex estates such as NHS properties Experience managing an energy/utilities team Experience managing energy/utilities budgets Experience of advising to Board level Experience of carbon and energy reporting and regulatory compliance returns, e.g. UK ETS, CHPQA, ESOS, etc. Experience of District Energy and Heat Networks Knowledge of legislation and policy affecting Public Sector and District Network systems Experience of developing energy surveys Degree in Engineering, Building Services, Energy, Environmental Management, or a related subject. Member of, or working towards, IEMA accreditation Chartered status (or working toward), e.g. CEnv, CEM, etc. Trained in use of BMS and/or energy management software Member of relevant sector or industry networks, e.g. EAUC, AUDE, etc.

Essential Essential Essential Essential

Essential

Essential Essential

Essential

Desirable Desirable Desirable Desirable Desirable Desirable Desirable Desirable Essential Desirable Desirable Desirable

EDUCATION, QUALIFICATION & TRAININIG

Desirable

Essential Essential

SKILLS, GENERAL AND SPECIAL KNOWLEDGE

Knowledge of energy and carbon systems and low/zero carbon energy technology Knowledge and experience of in-depth energy monitoring and detailed carbon accounting across scopes 1 and 2. Excellent presentation/communication skills, especially the ability to translate complex ideas simply to a range of audiences Excellent analytical skills, with attention to detail and accuracy, and ability to produce reports (both verbal and written) Strong organisational skills and an ability to plan workload on a number of concurrent projects and deadlines Ability to negotiate across multiple objectives and action plans, and identify deliverables Develop meaningful policy documents related to energy/water/carbon management and the development of departmental and campus wide energy dashboards Understanding of utility charging and invoicing Experience of delivering talks and presentations at external events, conferences, webinars, etc. Comprehensive knowledge of computer packages such as Excel, Word etc. Experience of carbon accounting across scopes 3. Experience of using specialist reporting software to convey/present complex data Accounting skills Knowledge of environmental and energy management systems, e.g. ISO14001, ISO5001. Project management experience Knowledge of relevant sector reporting and benchmarking exercises, e.g. HESA EMR, THE SDG Ranking, etc. Proven ability to work effectively as a member of a team, bringing an enthusiastic and proactive solutions-focused approach Able to work under pressure to meet critical deadlines Excellent interpersonal skills, able to liaise and successfully collaborate with a range of stakeholders, including Professional Services, Academic staff, students, visitors, and partner/sector organisations. Able to use initiative to problem-solve, with diligence and creativity Willing to undertake further training, etc.

Essential

Essential Essential Essential Essential Essential Desirable Desirable Desirable

Desirable Desirable

Essential

PERSONAL ATTRIBUTES AND CIRCUMSTANCES

Essential

Control of Noise You will work in an area where noise has been identified as a potential hazard. A system to control the risks is in place. You may be required to wear hearing protection or to undergo checks on your hearing. Appointment will be subject to Occupational Health screening and clearance must be received before exposure.

Working at The University of Liverpool Our University is a place where we inspire people to learn and achieve, enabling them to make the most of life. It is a place where people can do things that they never thought possible. Just like our city, we celebrate individuality and ingenuity, energy and enterprise, and we see how the ideas of one person can reverberate around the world. With a diverse mix of over 30,000 students and 4,700 staff, life on campus combines the excitement of an energetic, friendly and welcoming city, with the community feel of a self- contained, vibrant campus. The University of Liverpool is committed to providing an environment which recognises and values people’s differences, capitalises on the strengths that those differences bring to the institution and supports all staff and students in maximising their potential to succeed.

The University offers a range of generous staff benefits including

• A generous holiday entitlement • A market-leading pension scheme

• Relocation support. The University is able to offer financial and logistical relocation support to candidates that are seeking to move to the area to take up a role with the University. • Access to the University of Liverpool Benefits Plus. This is a collection of fantastic discounts, offers and promotions provided by local and national services and businesses for University Staff. • Support with further learning and development • Family friendly benefits and support including high quality childcare centre and holiday play schemes as well as a Childcare Voucher Scheme. The University also has a range of policies offering parents and carers a family friendly environment to work in including Flexible Working, Maternity and Adoption Leave.

Application Process For a briefing discussion please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and David Craven (david.craven@mrgpeople.co.uk) on 07932 717 438. Applications should consist of a CV and covering letter and should be sent to david.craven@mrgpeople.co.uk.

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