The Role
• Lead and deliver statutory compliance related to energy management, operational sustainability, biodiversity, fire protection, asbestos, and accessibility, including the development and monitoring of policy and process in these areas, and the delivery of services including inspections and improvement plans. • Lead the University’s responsibility for management of the health, safety and compliance aspects of the residential estate in locations partially manged by third parties (Kingston Student Living and GH Clayhill Ltd), including legionella management, etc. and leading asbestos compliance, fire safety and MEP services renewal works etc. at Clayhill. • Lead inspection and deliver improvement of University premises to ensure compliance with the physical aspects of the Equality Act and the aim to make our physical estate more inclusive for all. • Lead coordination of Estates and Sustainability, ITS and KUSCO operations (including projects), to minimise potential conflicts or duplications of effort. • Manage the budgets and deliver several compliance related programmes of work each year including the Minor Works, Carbon Management, Fire Risk assessment, Asbestos Management and Access Audit programmes. • Oversee the Utilities budget working closely with the Energy Manager to forecast budget and report expenditure on gas, electricity and water across all university premises. • Provide strategic technical leadership to develop of engineering technical standards for KUSCO and Estate and Sustainability projects. Provide technical review and checks of projects from a compliance and operations perspective as part of the existing project management approach. • Direct KUSCO in the management of operational security at the University (policy
and process, access control/cctv/locks & keys). • Manage property matters with internal colleagues and external agents regarding property matters including leases, rents and rates, insurances, mobile phone mast licences etc. • Manage the budget for rents, service charges, rates and property hire costs. • Be accountable for the estate property database (Terrier), ensuring it is updated by the Estate Records and Systems Manager with all relevant property records. Strategic Context and Role Drivers The University continues to drive its strategic goals to enhance its academic endeavour, achieve financial sustainability and continually improve its performance. The physical built environment in which the University operates is crucial to its culture, identity, cohesion, and reputation and provides a cornerstone for academic success. Kingston recognises the ongoing need to ensure there is a safe, compliant, and effective environment. Further, the University recognises both social and regulatory responsibilities to develop its estate through a sustainable, environmentally sensitive, and compliant approach which recognises the evolving estate needs of teaching, learning, research and working. It is this environment which provides the physical representation of Kingston University’s strategic vision and values. This role leads critical work to ensure the statutory compliance of the estate and operational sustainability activity, driving delivery of identified improvements to the physical infrastructure and directing high quality support to strive for full compliance with required legal, regulatory, and best practice standards across the university environment.
Role Profile: Associate Director for Compliance and Operations Reports to: Director of Estate and Sustainability Purpose of the Role The Estates and Sustainability directorate exists to support Kingston University’s academic mission and the goals set out in its strategic plan. It leads on strategic planning, capital development, space management, operational sustainability, energy management and biodiversity management as well as statutory compliance and operation of the campuses and premises used by the university. It provides direction for the operation, facilities maintenance, and management of the estate by KUSCO (Kingston University Service Company) - a wholly owned subsidiary of the University. The Associate Director for Compliance and Operations provides University leadership in the following key areas. This role will: • Lead compliance and operation across all aspects of the University’s physical estate ensuring safe, compliant, and inclusive buildings and campus environments. Lead and deliver improvement works to buildings and physical infrastructure in support of the University’s overall strategy and carbon reduction objectives. • Lead compliance with estate related statutory obligations including operational sustainability and environmental policies and regulations. • Lead management of the KUSCO contract for which this role fulfils the obligations of the Authorised Officer (AO) on behalf of the University (this is done in collaboration with the Director of Estates and Sustainability and the Finance Director). Lead development of effective benchmarking of costs for engineering and maintenance activities delivered by KUSCO.
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