Principal Project Manager Candidate Information Pack
Contents Introduction About LSE LSE Estates Division and Capital Development The Role – Principal Project Manager Working at LSE Application Process
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Introduction
The London School of Economics and Political Science (LSE) is one of the foremost social science universities in the world. The LSE was founded in 1895 and has grown to become one of the foremost social science universities in the world. A specialist university with an international intake, LSE’s reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,000 full time students from 148 countries and staff of just over 3,000, with about 46 per cent drawn from countries outside the UK. The LSE Estates Division is responsible for development and implementation of the LSE Estates Strategy supporting the School’s strategic objectives. The Estates Capital Development team has enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning various ‘client of the year’ accolades. The Principal Project Manager will take up the enviable opportunity to lead the delivery of a major new development project for the LSE, with a project budget in excess of £100m. You will join at the outset of the construction programme and take the chance to lead what is anticipated to be an award-winning building project through to successful completion and occupation. The role offers an individual the opportunity to progress their career within a team that is recognised as being industry-leading on a high-profile major project in the heart of London.
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About LSE LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSE’s reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,000 full time students from 148 countries and staff of just over 3,000, with about 46 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students.
Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains constant: our commitment to the original vision of LSE, as ‘a community of people and ideas, founded to know the causes of things, for the betterment of society’. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
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Facts & Figures
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The Estates Division is responsible for development and implementation of the LSE’s Estates Strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment, commensurate with LSE’s academic standing. Strategic projects are developed and delivered by the Capital Development team, responsible for the planning and implementation of major capital projects, long term maintenance and carbon management in progress at the School. LSE Estates Division and Capital Development
“Improving the student experience lies at the heart of what we do. We are focussed on providing world class buildings and facilities and through excellent customer service we aim to ensure the safe, secure and environmentally sound operation and
maintenance of LSE assets.” LSE Estates Division Mission
Notable recent projects include:
- LSE’s Centre Building Redevelopment project, which creates a state of the art flexible and highly sustainable
- The Saw Swee Hock Student Centre. The striking building design received praise from students, staff and architecture critics alike, and has been nominated, shortlisted and presented with numerous awards including being shortlisted for the prestigious Stirling Prize. Swa Swee H
academic and teaching building. CBR project
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Looking to the future we have ambitious plans including the delivery of three projects each with budgets in excess of £100m: - The Marshall Building. An academic-led mixed use building in the heart of the campus that will house a sports centre, teaching and learning hub, arts facilities, several academic departments and the The Marshall Institute for Philanthropy and Social Entrepreneurship. The Marshall Building
- A major new development, that will be the subject of an international design competition, to create an Executive Education facility for LSE. - A major project with a development partner to deliver a large-scale increase in high-quality student accommodation provision at LSE.
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The Role - Principal Project Manager
Job Summary: The post holder will be a senior member of the Capital Development section of Estates. He/She will be given delegated management authority to lead the briefing, design, procurement and handover of various major conversion, refurbishment and new build capital projects at LSE. The post holder will also be expected to manager junior staff and project manage his/her own jobs.
Duties and Responsibilities Programme Management Role 1. To manage and supervise in-house staff and external consultants team, deputising for the Assistant Director as and when required. 2. Prepare Capital/LTM Programmes in conjunction with Capital Development Director/Assistant Director. 3. Prepare Project Programmes and monitoring progress against Capital/LTM programmes throughout project.
This form summarises the purpose of the job and lists its key tasks. It is not a definite list of all the tasks to be undertaken as those can be varied from time to time at the discretion of the School, in consultation with the postholder. Department/Division: Capital Development (Estates Division) Accountable to: Director/Assistant Director, Capital Development.
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4. Prepare Risk Registers – identifying and managing risk throughout the project. 5. To develop, in liaison with the Director and Assistant Director procedures for project/briefing, design development and contract/ financial control, implementation and handover. 6. To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. 7. To ensure that all procurement is carried out in accordance with LSE financial and purchasing
policies and other procedures as set down by the Director Capital Development and/or Director of Estates. 8. To perform a pro-active leadership role, fostering high morale, innovation, co-operation and an ethos of high quality of service delivery. 9. To ensure compliance with agreed environmental policies and procedures.
The Role - Principal Project Manager
Project Management Role 1. To manage and supervise in-house staff and external consultants team, deputising for the Assistant Director as and when required. 2. Prepare Capital/LTM Programmes in conjunction with Capital Development Director/ Assistant Director. 3. Prepare Project Programmes and monitoring progress against Capital/LTM programmes throughout project. 4. Prepare Risk Registers – identifying and managing risk throughout the project. 5. To develop, in liaison with the Director and Assistant Director procedures for project/briefing, design development and contract/ financial control, implementation and handover. 6. To prepare and submit regular reports on progress against programmes, budgets and briefing objectives. 7. To ensure that all procurement is carried out in accordance with LSE financial and purchasing policies and other procedures as set down by the Director Capital Development and/or Director of Estates. 8. To perform a pro-active leadership role, fostering high morale, innovation, co-operation and an ethos of high quality of service delivery. 9. To ensure compliance with agreed environmental policies and procedures.
Project Management Role 1. To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible source of finance. 2. To prepare and present accommodation studies, budget costings, feasibility studies etc., 3. To prepare a preliminary design brief and specification of client requirements, including constraints, programme information and accommodation needs and relationships. 4. To prepare necessary contractual documentation and to appoint the professional team. 5. To develop the design brief with the Architects and in conjunction with the Client and Estates technical staff, consider and comment on the Consultants drawings and specifications. 6. To act as “Secretary” to the Project Work Group designated to oversee the implementation of each particular project, including the preparation of reports, agendas, minutes and presentations. 7. To discuss and present designs at various stages with School Working Groups, Committees, Planning Officers and members of the Local Authority. 8. Where final designs exceed the capital expenditure limits, to discuss options with the client, School staff and the professional team.
9. Upon receipt of Tenders, to review the situation in (8) above. 10. To make the necessary contractual arrangements with the successful tenderer. 11. At all stages of the project ensure that adequate mechanisms are in place for effective project cost control and that internal and external project management and control procedures are followed. 12. During the project construction stage, to direct and liaise with the professional team, to attend site meetings, to monitor progress, to ensure quality control, via the Clerk of Works and to arrange interim and final payments to the Contractor. 13. To arrange the selection and preparation of detailed furniture and equipment schedules monitoring progress, finances and delivery. 14. To liaise with the client department, services section (Estates) and the Maintenance Section regarding the arrangements for commissioning and handover of the buildings. 15. After occupation of the building(s) follows up any defects/ snags, assess the practical workings of the facility and its fitness for purpose including post occupancy evaluation. 16. At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention.
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Decision Making The post holder will be given delegate authority and decision making for major projects, policies and office/staff management matters within the bounds of the School procedures and financial approval system to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. Working Relationships & Contacts and Management of Other Staff 1. To manage & supervise other colleagues within the Estates Division reporting to this postholder 2. As the manager to communicate a clear vision of what is to be achieved overall by a team; encourage individuals to contribute to this common goal to the best of their ability; create a sense of unity and common purpose. 3. To liaise with Senior requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘sign-offs’ to completion and handover. Management and Senior Academics to facilitate the
4. To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. 5. To focus on the requirements of ‘end users’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. 6. Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for 7. By agreement with the Director of Finance and Capital Project Funding. 8. By agreement with the Director, Capital Development/ Assistant Director or Project Working Group to seek advice and implement recommendations from legal representatives.
Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Equality and Diversity To uphold the School’s commitment to equality of respect and opportunity, as set out in the Ethics Code, we will treat all people with dignity and respect, and ensure that no one will be treated less favourably because of their role at the School, age, sex, disability, gender identity, race, religion or belief, sexual orientation, marriage and civil partnership, pregnancy and maternity, or social and economic background. For the full Equity, Diversity and Inclusion policy statement, please see the EDI website Environmental Sustainability The post holder is required to minimise environmental impact in the performance of the role, and actively contribute to the delivery of the LSE Environmental Policy.
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Person Specification This form lists the essential and desirable requirements needed in order to do the job. Applicants will be shortlisted solely on the extent to which they meet these requirements. Department/Division: Capital Development- Estates Division Accountable to: Assistant Director, Capital Development
Competency Evidence
E/D
Knowledge and Experience
Thorough and comprehensive relevant post qualification experience at a senior level
E
Experience of leading and managing professional consultants and contractors or large scale new building and refurbishment projects.
E
Experience of Staff Management
E
Experience of financial management
E
Experience of Higher Education Capital Development
E
Degree or equivalent in relevant subject.
E
Membership of relevant professional body e.g. RICS or similarly recognised organisation.
E
Some knowledge of public procurement processes (OJEC) and new forms of building procurement methods
E
Ability to access all parts of a construction site
E
Demonstrable experience of: • Contract Administration & Construction Project Management
E
Knowledge of the following areas: CDM Regulations Town & Country Planning Act 1990 Building Act 1984 Health & Safety Legislation NBS specification British & European Standards/ codes of practice JCT Standard Forms of Building Contract Procurement and Handover procedures
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An understanding of liability and contract law
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Experience of negotiating fees and variation costs.
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Previous experience of budget planning and financial control.
E
Experience of using project programming using Microsoft Project.
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An understanding of current technical developments and advancements in structure & construction techniques.
E
Experience of using CAD (Computer Aided Design)
D
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Competency Evidence
E/D
Communication Excellent written and verbal communication skills
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Ability to convey complex information in the most appropriate format
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Initiative and Problem Solving Teamwork and motivation
Ability to use initiative and creativity to address problems that are difficult to resolve.
E
Ability to motivate and lead a project team.
E
Willingness and ability to work as part of a team
Planning and Organising Resources
Ability to manage projects. Evidence of Focus, drive and self motivation in order to deliver required projects outcomes. Ability to work under pressure and plan and organise a busy workload with conflicting deadlines
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E
Decision Making Ability to work on own initiative, take independent decisions and to provide advice and input to others E
Liaison and Networking
Ability to exchange information effectively and maintain relationships with internal and external contacts
E
Circumstances
Able to work flexible hours when required and sufficiently able to access all parts of a construction site
E
E – Essential: Requirements without which the job could not be done. D – Desirable: Requirements that would enable the candidate to perform the job well.
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Working at LSE As a member of LSE staff, you’ll be provided with a competitive salary and pension scheme, generous annual leave (41 days p.a. including bank holidays) as well as benefiting from excellent training and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace. Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room Further information can be viewed at https://info.lse.ac.uk/staff/ divisions/Human-Resources/Working-for-LSE/Staff-Benefits
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Application Process LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG). To arrange a confidential briefing conversation please contact our advisors Ben Duffill (ben.duffill@mrgpeople.co.uk) and Nicholas Coppard (nicholas.coppard@mrgpeople.co.uk) of MRG on 0203 962 9900. Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages). Applications should be sent to ben.duffill@mrgpeople.co.uk LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School’s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience. We encourage and welcome applications from all sections of the community. https://info.lse.ac.uk/staff/divisions/equity-diversity-and-inclusion
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