Allies & Morrison
they need to carry out their roles at the university with the minimum of disruption. Ensure that temporary occupants are similarly supported
• Ensure that security staff are trained to provide necessary first aid, fire safety and other procedures to assist in the case of emergency or other unplanned incident • Ensure on-call duty manager support is in place at all times Duties and Responsibilities (Health & Safety) • Actively promote the raising of Health & Safety and fire safety standards across project teams and take the lead in identifying improvements and initiatives to achieve this aim. Organise training and awareness within the team and wider department, appropriate to the risks present within the University environment and business • Ensure compliance with all relevant Health and Safety Legislation and audit operations regularly. Ensure that the university undertakes and meets the requirements of all statutory inspections, in line with the scope of this role • Be the formal responsible officer for asbestos, legionella and other legislative requirements • Oversee the operation of the Permit to Work Scheme and Safe Systems of Work for the management of contractors • Estates point of responsibility for Emergency Response (ER), Business Continuity Management (BCM), Disaster Recovery (DR) and Safety • Ensure university-wide estate risks are systematically assessed and establish effective mitigations. Duties and Responsibilities (Disaster Recovery and Business Continuity)
• Oversee the development and maintenance of BCM/resilience plans
scheme and staff development opportunities. •To make full use of all information and communication technologies in adherence to data protection policies to meet the requirements of the role and to promote organisational effectiveness. • To conduct all financial matters associated with the role in accordance with the University’s policies and procedures, as laid down in the Financial Regulations. Key Working Relationships – • Director of Estates • Head of Campus Services, Head of Hard FM • Chief Operating Officer and SMT •College Heads and Directors of College Administration
Duties and Responsibilities (Leased premises) • Be the main point of operational contact with landlords or their agents where we are tenants, ensuring that UAL complies with lease conditions and equally that landlord obligations are met. Where UAL is the landlord, act as the principal point of contact with the tenant organisation operation • Act as company Director on behalf of UAL where joint venture enabling arrangements are in place (eg Eastbank Stratford) • Assist DoE with the smooth running of leases including making arrangements for inspection access by third parties, and resolving any issues in connection with rent payable or service charges Duties and Responsibilities (General) • To perform such duties consisten with your role as may from time to time be assigned to you anywhere within the university. •To work in accordance with the University’s Equal Opportunities Policy and the Staff Charter, promoting equality and diversity in your work. •To personally contribute towards reducing the university’s impact on the environment and support actions associated with the UAL Sustainability Manifesto • To undertake continuous personal and professional development, and to support it for any staff you manage through effective use of the University’s Planning, Review and Appraisal
Duties and Responsibilities (Asset condition and replacement)
• ASSET REPLACEMENT - develop and maintain a comprehensive risk-based, costed long term rolling plan • CAFM SYSTEM – provide strategic leadership on the development and maintenance of a comprehensive CAFM system to manage workflows, estate asset/ maintenance and compliance records, and to provide planning information Duties and Responsibilities (Security) • Responsible for the overall provision and operation of security services across the University estate, promoting customer focuses, positive security culture, in order to provide a safe and secure environment for students, staff, visitors and their personal property, as well as ensuring the security and safety of University buildings and equipment. • Responsible for ensuring the implementation of Security and CCTV Policies, physical security risk assessments and general compliance with relevant legislation • Be the primary liaison with external counter- terrorism, police and other emergency services, to ensure the safety and wellbeing of people and to guard against radicalisation or anti- social behaviour and to support the University’s corporate social reputation
• Other Professional Service leads • Executive Board Level officers • University Court members • Local Authority Officers • Police and Counter-Terrorism agencies • HE sector interest groups
Specific Management Responsibilities
Budgets • Annual budget c£17m plus FM responsibility over capital works programme Staff • Up to 120 UAL employees plus outsourced teams (+150 staff)
Made with FlippingBook - professional solution for displaying marketing and sales documents online