ESTATES AND CAMPUS SERVICES: OVERVIEW Estates and Campus Services (formerly known as Estates and Facilities Management) is a large multi-disciplinary directorate, responsible for the long-term planning, development and maintenance of Oxford Brookes University’s estate as well as providing a range of services that are essential for the smooth running of the University as a whole. Estates The Estates team is responsible for capital projects and maintenance as well as the Carbon Reduction Plan. Responsibility
Space Planning This team supports the development of briefs for space and deals with arrangements to both vacate and occupy space. They are responsible for the CAD and BIM services and the database to support the collection of statistics. They manage furniture and signage for Oxford Brookes and are responsible for room utilisation reports and the post occupancy evaluation processes. They hold the property terrier and are responsible for lease details. Sports This team manages the provision of internal and external sports facilities. Brookes Sport offers a wide range of high-quality facilities to support students, staff and the wider community to enjoy an active lifestyle and well as meeting the needs of elite athletes and British Universities and Colleges Sport (BUCS) teams who are studying at Oxford Brookes. Brookes Sport is known for rowing success and the team manages two boathouses on the River Thames. Our climbing wall and swimming pool support a significant number of local community users. The team also supports the wellbeing agenda of the University working closely with colleagues in Human Resources and the Faculty of Health and Social Sciences. Finance With directorate operating turnover at £50m there is a small team of accountants and finance staff dealing with transactions and procurement for the directorate. They also deal with the finances for the capital programmes and underpin the detailed work on estates costs for benchmarking purposes.
for grounds and health and safety also sits within the team. The current footprint is 125,000 m2 gia and 79 hectares of grounds. Our campus development plans are focused on rationalisation to create a smaller, higher quality, innovative and better-used estate. The site comprises of 142 buildings across the entire estate (academic and residential), with buildings dating from the 1820s to 2018. As part of the plan, the disposal of Wheatley Campus is in hand with related projects to relocate the current occupants. The University also has over 5,500 student bedrooms in a mixture of owned, third-party and nominations agreements, and plans to increase and invest in student facilities from the current 95,000 m2 gia with over £100m earmarked for investment. Additionally there is a Maintenance Investment Plan. Facilities and Commercial Services The Facilities and Commercial Services team manage all ‘soft’ services including campus management, facilities services, helpdesk and reception. They oversee cleaning and security, which are outsourced, as well as managing the University bus contract, worth £2.4m per annum. The Commercial Services team deliver a surplus of circa £5m per year through conferencing activity and oversee the executive lease catering contract. Conferencing activity takes place predominately between June and September but some activities take place throughout the year. The Accommodation team manage the Accommodation Bureau to advise on options and allocations for student residential needs, whilst there is a dedicated Halls team to manage our owned and operated properties and support conference business. Many of our facilities are accessible over extended hours and some buildings open every day of the year.
The University is currently located on three main campuses in Oxford with a satellite in Swindon and premises in Bath. We have a ten-year Estates Investment Plan which is focused on delivering high-quality, sustainable campuses to support excellence in teaching and research, and provide an outstanding experience for students and staff. Every estates capital project is designed to have a transformational impact. A step change in our ambitions was marked in 2014 by the opening of the John Henry Brookes Building, which won numerous national awards for its architectural design and its positive impact on the student experience. The Estate Investment Plan will see the University investing a further £220m in the physical estate. To date, the plan has involved large-scale refurbishments to many of the University’s buildings, and some new build developments. Planning applications for future development are in progress. The Directorate of Estates and Campus Services is an important part of Oxford Brookes and works closely with all other areas of the University. The directorate works to a set of KPIs to support the efficiency of the estate linked to: space utilisation, carbon reduction, building condition, income per m2 and total property costs. ECS has circa 250fte staff across a range of departments as well as outsourced staff.
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