Solutions Unlimited - March 2020

March 2020

What Gardens and Computer Systems Have in Common The Long-Term Benefits of Upgrading

My grandfather always said, “You reap what you sow.” That means that the seeds you plant determine the harvest you get. If you plant good seeds, you generally get a bountiful harvest. Plant inferior seeds, and you get a disappointing harvest. How does that apply to technology? Well, just like planting good seeds, investing in good technology pays off down the road and every day you use it. Running systems “into the ground” may seem like a good plan to save money, but slow systems are a depreciating asset in more than one way. Better Performance Newer systems are much faster, so upgrading means you spend less time waiting. Slow systems cost every member of your staff at least 15 minutes a day. Assuming they each have a $50,000 salary, that 15 minutes per day is costing you $1,500 a year in lost time. Multiply that by the number of employees running old technology to get an idea of what delaying upgrades is costing you. Upgrading just one PC puts about $3,000 back in your pocket over three years. Better Morale Having the right tool for the job means your staff will get more work done and enjoy their time at work more. Waiting on technology is a waste and is frustrating to everyone. Having a fast PC with larger monitors makes employees feel better and more productive. When your employees feel better, they serve clients better. Better Security Cybercriminals are always looking for ways to get into your network. In general, newer hardware and software are more secure than older technology. Vendors often can’t afford to go back and update older software and hardware, leaving avenues for hackers to get at your valuable data. My rule of thumb is that all hardware and software must be under vendor

support; that way, you receive proper support and ongoing security updates. Newer hardware and software automatically include vendor support. Long-Term Technology Plans I recommend that you have a written technology plan and a budget for replacing older hardware and software on a regular basis. The long-term payoff always outweighs the

initial cost of upgrades. Plus, there are some neat ways to get new hardware without the upfront cost. Either way, your staff will be happier, which translates into happier clients. Happier clients mean better profits, which makes for a healthy business. If you’d like to discuss your technology plan, I’m here to help.

–Kevin Smith 1

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