GLT - Premises Manager

PREMISES MANAGER CANDIDATE INFORMATION PACK

truly diverse, both in heritage and educational starting point. Staff are our most valued asset, and we aim to support them both in their current roles and to develop them for their future careers. Working alongside the teaching staff, we have a skilled support staff team who perform vital roles within each school and across the trust. Continued professional development plays an important role in ensuring that the quality of education is very high in our schools. There are lots of opportunities for cross-trust professional development, with staff from all three schools working collaboratively on projects in many areas and we have a GLT professional development conference each year for all our staff. This specific role is based within our Shared Services Team, but also plays a full role in school life – working directly with staff at Carshalton to deliver the best quality service. We have also recently appointed a new Director of Estates & Facilities for the Trust, and so the successful individual would join us at an extremely exciting time of development.

Dear Candidate

Thank you for your interest in the post of Premises Manager at Carshalton High School for Girls. The Girls’ Learning Trust (GLT) was formed in September 2015 and consists of three successful and high-performing girls’ schools: Nonsuch High School for Girls, Wallington High School for Girls and Carshalton High School for Girls. All three schools are located in the London Borough of Sutton. As the largest all-girls multi academy trust in the UK, we have over 4,500 students aged 11-18 and almost 500 staff. We have a financial turnover of £30m and operate over three large sites. Our aim is to empower girls and young women by delivering a first- class education and providing an inspirational start to their futures. Carshalton High School for Girls is a highly successful comprehensive school for girls aged between 11 and 18. The school has expanded in recent years, is popular in the local community, and has a growing Sixth Form. The school is a welcoming environment, which, paired with high standards, delivers an excellent education for our students. The buildings range from a traditional main block to much more recent buildings that contain specialist science labs, a sports hall, dance and drama studios, music rooms and STEM workshops. The student body in the school is

WELCOME FROM THE DIRECTOR OF ESTATES & FACILITIES OUR TRUST OUR SCHOOLS OUR STRATEGY & FUTURE PLANS JOB DESCRIPTION

3 4 5 6

Kind regards,

10 13 14

PERSON SPECIFICATION APPLICATION PROCESS

Rachel Green Director of Estates & Facilities

OUR SCHOOLS All three schools in the Trust share many common characteristics and are held in high regard in the local community. They are high performing, deliver a broad, balanced, and challenging curriculum, and set high expectations. Students across the Trust benefit from being taught by highly qualified, dedicated and committed staff who share their passion and knowledge of their subject.

OUR TRUST In 2015, Nonsuch High School for Girls formed a multi-academy trust with Wallington High School for Girls, the Nonsuch & Wallington Education Trust. In 2018, the company changed its name to Girls’ Learning Trust (GLT) and later that year Carshalton High School for Girls joined the MAT. Our schools share many characteristics and are held in high regard by the local community. They are high performing and deliver a broad, balanced and challenging curriculum setting high expectations. Students benefit from being taught by well-qualified, dedicated and committed staff who are experts in girls’ education. Relationships in the Trust, between staff and students or between colleagues, are built on mutual trust and respect. These relationships drive school improvement and contribute to the wellbeing of everyone. Visitors often comment on the high levels of motivation and positive behaviour of the students, the commitment and professionalism of the staff and the well- equipped school buildings. We believe in offering a broad experience that goes well beyond the academic and girls are encouraged to develop their confidence, independence and resilience across a wide range of enrichment and extra-curricular activities.

Carshalton High School for Girls

Headteacher:

Mr. Maurice Devenney

Students: Address:

Approximately 1,450 students

West Street, Carshalton SM5 2QX www.chsg.org.uk

Website:

What makes the Girls’ Learning Trust special? While we work across the Trust to support school performance and ensure value for public money, we believe in allowing our schools autonomy in developing approaches to pedagogy and the curriculum that will deliver the very best outcomes for their students. Nevertheless, our shared values and the many opportunities we have for collaboration across our schools mean that we learn lots from each other and that we remain outward-focussed. There are some common features to working in any role at the GLT: • A passionate and dedicated staff team who believe in the transformative power of education and take pride in the positive impact their roles have both inside and outside of the classroom. • A team of problem solvers who constantly figure out ways to help pupils achieve better outcomes, tackling challenges both big and small together. • A fun and empathetic environment: staff who support and take care of each

What is it like working at the Girls’ Learning Trust? Unlike many other MATs, all of our staff are located at offices in one of our schools, ensuring our central services gain an understanding of the challenges and opportunities that face our pupils, teachers and school leaders. The environment is fun, fast paced and collegiate. Colleagues join us from all different walks of life and for a host of different reasons. But the one thing that we all share is a passion for education and a desire to make sure young people get the best education possible. other, bringing a sense of humour to the workplace. • A commitment to professional development: we are proud of our culture of promoting GLT staff within and across our trust and have an excellent record of developing outstanding staff and preparing them for senior leadership. • A commitment to safeguarding and wellbeing: we operate a rigorous recruitment procedure that includes DBS, medical screening and confirmation of qualifications. And we are committed to ensuring this remains our top priority.

Nonsuch High School for Girls

Headteacher:

Ms. Amy Cavilla

Students: Address:

Approximately 1,550 students

Ewell Road, Cheam SM3 8AB

Website:

www.nonsuchschool.org

Wallington High School for Girls

Headteacher:

Mr. Richard Booth

Students: Address:

Approximately 1,550 students

Woodcote Road, Wallington SM6 0PH

Website:

www.wallingtongirls.org.uk

OUR STRATEGY & FUTURE PLANS

TRUST DEVELOPMENT & GROWTH Since 2015 we have been through two discreet phases of development as a Trust. As we emerge from the impact of the pandemic we are now moving into a period of growth – which creates an exciting environment for new staff joining us.

OUR VISION Our vision is to be champions of excellence in girls’ education, empowering young women to realise their full potential and shape the world.

OUR MISSION GLT is committed to offering an outstanding education that pro- motes wellbeing and personal development for everyone in our schools, enriched by the oppor- tunities that arise from being part of an girls’ education trust.

2015 - 2018

2019 - 2022

2023 - 2026

Phase: DEVELOPMENT

Phase: CONSOLIDATION & BUILDING CAPACITY • New CEO recruited • Consolidation of cen- tral services and of collaboration across schools • Rise in student popu- lation numbers • Post-Covid 19 recov- ery strategy

Phase: GROWTH

• Academies join the Trust • Emergence of central services in Finance, IT, HR and Premises • Development of cross-Trust initiatives

• New COO recruited • Explore opportunities for external partner- ships • Increase income gen- eration capacity • Strategic approach to succession planning • Prepare for declining secondary-stage pop- ulation

WE BELIEVE EDUCATION SHOULD BE ABOUT: 1 Encouraging risk-tak- ing & developing re- flective approaches to teaching & learning 2

Championing equality & inclusion and chal- lenging social & eco- nomic disadvantage 3

Fostering a sense of pride in diversity.

Offering broad & rich experiences that go well beyond the ac- ademic and lead to satisfying & rewarding career paths

Building supportive & collaborative net- works whilst allowing schools the autonomy to develop in ways that are best for their students

OUR SHARED SERVICES There are significant benefits associated with being part of a multi academy trust – enabling savings across central services, alongside the ability to invest in strategic roles supporting schools to become more effective. By ‘clubbing together’, our three schools have access to resources and sup- port that individually they would not be able to afford, and ultimately, we are able to collaborate to provide better outcomes for our pupils. Our Shared Services are led by the Trust’s Chief Operating Officer, and are arranged into the following core areas:

FINANCE

We are responsible for the long- term financial sustainability of the Trust, and support each school in its own budgeting. We also manage all finance processing, payroll and oth - er financial reporting for the schools.

ESTATES & FACILITIES

We lead a team of school-based premises staff at each site, making sure our buildings and facilities are fit for purpose for students and staff. We also manage all capital develop- ment and large refurbishment pro- jects, working with experts to secure external funding where possible.

SHARED STRATEGIC PRIORITIES

As a Trust, we have agreed the following shared priorities for all our schools and central services over the next four years:

We lead a team of school-based IT staff at each site, managing the digital infrastructure that supports high-quality teaching and learning in the classroom, as well as key sys- tems for staff.

HUMAN RESOURCES

Promoting wellbeing and personal development for all

2. Excellent staff development for high quality teaching and learning 3. High-quality careers education and advice 4. Extensive enriched curriculum opportunities 5. Welcoming, and robustly supporting, disadvantaged students 6. Strength in equality, diversity and inclusion 7. Sustainability, efficiency and value for money 8. Effective governance 9. Championing collaboration across and outside our Trust 10. Recruiting and retaining the very best staff 11. Innovative and effective IT support and infrastructure 12. Well-maintained and managed facilities that support the aims of the schools and the Trust

We work across the Trust and take responsibility for managing and coordinating all HR functions, im- plementing policies, and ensuring best practice. As well as advising and supporting Headteachers and the wider Executive Team with the selection, recruitment, development and management of all staff, we are responsible for ensuring an inclusive and kind working environment.

CONTRACT MANAGEMENT

We also take the lead in managing a number of Trust-wide external contracts, including the provision of catering, cleaning and other core services across all three sites.

JOB DESCRIPTION

2. Key Responsibilities

support maintenance planning. • To manage the budget effectively and work with the Director of Estates and Facilities in the ongoing development of budgets and budgeting processes Site Security • To be responsible for the overall security of the site, the buildings and contents, making use of CCTV where appropriate. • To be a member of the ‘on call’ team in the event of any ‘out-of- hours’ emergencies and to maintain relationships with outside emergency services. • To be a member of the school’s Critical Incident Management Team. • To coordinate all out-of-hours activities at the school and arrange for the opening, closing, heating and availability of equipment as necessary for the smooth operation of both school functions and outside lettings. General Site Duties • To maintain a log of all statutory inspections and checks carried out. • To be responsible for the opening and closing of the school at the beginning and end of the school day. • To manage and monitor the school heating system and hot water systems, and to monitor of energy consumption. • To drive efficiencies in energy usage, monitoring utilities usage, documenting meter readings and reconciling to billing. • To ensure the school is clean and tidy and conducive to learning (e.g., litter picking, collecting and disposing of refuse, pest control, disinfecting bins as required, ensuring the cloakrooms are checked daily to ensure they are maintained in good working order). • To work alongside the external cleaning contractor, acting as the first point of contact on site for staff. • To manage the provision of portering and furniture moving services as required in order that school activities can proceed. • To authorise, note and report all overtime.

Premises Management & Development • Oversight of the premises team, ensuring responsive coverage across the site against agreed standards, SLAs and KPIs. • Working to the Director of Estates & Facilities, to ensure compliance standards are met through a programme of inspections, embedded processes and reports as required. • To lead the development, monitoring and reporting of PPMs and inspections. This includes the delivery of subsequent remedials, the organisation of minor works, working collaboratively to ensure they are delivered on time and on budget. • To develop specifications and cost estimates for minor works as required. • To ensure that the Premises Team works efficiently and effectively, producing appropriate individual staff worksheets, duty rota, annual leave rota, and attendance and punctuality records. • To prepare documentation for tenders of small to medium projects (in accordance with the current financial procedures), to evaluate bids from alternative bidders and recommend a preferred option for approval. • To monitor the grounds maintenance contract (and tree surveys) and ensure that those parts of the school grounds not covered by the contract are well maintained. • To consider space utilisation/ planning and furniture layouts to best accommodate the teaching and learning environment in the school, making recommendations for improvements to the Director of Estates & Facilities to enhance the development of estate planning. • To contribute to major capital development projects, working alongside the Director of Estates & Facilities and other key stakeholders. • To support the Director of Estates & Facilities in the development of estate related policies, including undertaking cyclical condition assessments to

Job Title

Premises Manager

Reporting To Director of Estates & Facilities Management Responsibility Assistant Premises Manager

Premises Assistants Other Casual Staff

Employer Pension

22% (Local Government Pension Scheme - www.lgpsmember.org) Generous annual leave allowance Access to EAP scheme Cycle to work scheme Eye test Vouchers Free onsite parking at schools where possible

Other Benefits

Working Location

Carshalton High School for Girls

THE OPPORTUNITY

We’re committed to staff development and are keen to talk to applicants from different stages in their own career. 1. Purpose of the Post • Reporting to the Director of Estates & Facilities, the Premises Manager will provide effective leadership and management of the premises team, driving efficiency and continuous improvement of service and providing effective contract management for outsourced services. • The Premises Manager is responsible for the general management of the premises at Carshalton High School for Girls and will be a point of contact for the Headteacher and other colleagues to create a high-quality environment for teaching, learning and other extracurricular activities. • The role will ensure that compliance standards are met, and a high level of response and associated services through SLAs and KPIs, providing periodic reporting to the Director of Estates and Facilities. • The Premises Manager will work with and support the Director of Estates and Facilities in the development of systems and processes to drive continuous improvement.

This is an exciting time to join the Girls’ Learning Trust as the Premises Manager for Carshalton High School for Girls. With a newly appointed Director of Estates & Facilities in post, and a school that has benefited from substantial capital investment over the past five years (upwards of £5m), we’re looking for a creative problem solver who can deliver compliant facilities management and support the Director of Estates and Facilities in taking the estate to the next stage in its development. We’re open about the sector you’ve gained your relevant experience in, but an empathy for education and sound working knowledge of facilities management are imperative. You’ll be managing a team of hard- working staff based at the school, as well as acting as the first point of contact for the outsourced cleaning contract. You will join a team of other Premises Managers within the Trust who support each other on daily basis, working together collaborative to solve common problems. This is an exceptional opportunity for an individual looking to build a career in premises / facilities / operational management, and you will benefit from significant mentoring and coaching in role.

PERSON SPECIFICATION

Health & Safety • To be responsible for health and safety matters related to the physical estate within the school, working with the Headteacher as required. • To be responsible for ensuring that all fire safety, security systems and building services are maintained in good working order, and for ensuring that correct procedures are adhered to in relation to maintaining a safe and healthy working environment (including legionellosis, asbestos and electrical equipment). • To act as the Asbestos Duty Holder for the school. • To carry out regular health & safety inspections and risk assessments. • To ensure that all contractors are assessed for suitability and health & safety arrangements (normally using CHAS) and their performance is monitored. colleagues to ensure Trust objectives and KPIs are achieved, which may include external meetings and evening work when required. • To be responsible for appropriate budgets and resource management, controlling income and expenditure within an agreed budget, complying with the Trust’s financial regulations • To follow Trust policies and procedures, with particular attention to health and safety, safeguarding, prevent, risk management, equality and diversity, quality, values and behaviours. • To attend training as necessary and update your own CPD (continuous professional development) and record and complete within timescales all mandatory training courses. • To perform other duties as may be required by the Trust. • To work effectively with cross Trust leaders, managers and staff to achieve the objectives of the post, fostering a culture of openness, transparency and a solution focussed approach. • To keep up to date with changes in legislation so the Trust maintains its legal requirement and high standards and expectations in all that it does. General Duties • To work flexibly and closely with

We recognise that individuals working in human resources come from many different sectors and are keen to hear from anyone working inside and outside of education. EDUCATION, TRAINING & QUALIFICATIONS Essential: • Evidence of related facilities management training Desirable: • Relevant estates, health and safety or compliance qualifications. EXPERIENCE Essential: • Experience of facilities management, including demonstrable knowledge and experience of compliance requirements. • Experience of managing a small team, supervising, directing and developing staff. • Experience of managing contractors, writing specifications and commissioning work. • Experience of project management, preferably within a capital development context. • Experience of managing budgets, tracking expenditure and reporting against agreed targets. SKILLS Essential: • An ability to plan and manage multiple tasks, making use of appropriate software. • Strong stakeholder management and communication skills. • An ability to think creatively, solving problems with a ‘can do’ attitude. • An ability to inspire and motivate others to achieve their own targets. VALUES & PERSONAL STYLE Essential: • A pragmatic style of leadership that can balance competing priorities sensitively. • A good listener who can build coalitions amongst individuals who disagree • A strong communicator – both verbal and written • An empathy for education and the environment in which the Trust operates • A commitment to equality, diversity and inclusion

APPLICATION PROCESS

The Management Recruitment Group has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. For a confidential discussion and/or the full job description, please contact: Melanie Pye E: melanie.pye@mrgpeople.co.uk M: 07530 734 568 Eshe Muhammad E: eshe.muhammad@mrgpeople.co.uk M: 07355 093 391 To apply, please send your application consisting of a CV and supporting statement to Melanie Pye or Eshe Muhammad.

Closing date for applications: Wednesday 21st June 2023

First Stage Interviews: w/c 3rd July 2023

SAFEGUARDING Girls’ Learning Trust is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

DATA PROTECTION As part of our recruitment process, Girls’ Learning Trust collects and pro- cesses personal data relating to job applicants. The Trust is committed to being transparent about how it col- lects and uses that data and to meet- ing its data protection obligations. For further information about this and to read our Data Protection and Free- dom of Information Policy, please visit: www.wallingtongirls.org.uk/Policies

Page 1 Page 2-3 Page 4-5 Page 6-7 Page 8-9 Page 10-11 Page 12-13 Page 14

Made with FlippingBook - professional solution for displaying marketing and sales documents online