JOB DESCRIPTION
2. Key Responsibilities
support maintenance planning. • To manage the budget effectively and work with the Director of Estates and Facilities in the ongoing development of budgets and budgeting processes Site Security • To be responsible for the overall security of the site, the buildings and contents, making use of CCTV where appropriate. • To be a member of the ‘on call’ team in the event of any ‘out-of- hours’ emergencies and to maintain relationships with outside emergency services. • To be a member of the school’s Critical Incident Management Team. • To coordinate all out-of-hours activities at the school and arrange for the opening, closing, heating and availability of equipment as necessary for the smooth operation of both school functions and outside lettings. General Site Duties • To maintain a log of all statutory inspections and checks carried out. • To be responsible for the opening and closing of the school at the beginning and end of the school day. • To manage and monitor the school heating system and hot water systems, and to monitor of energy consumption. • To drive efficiencies in energy usage, monitoring utilities usage, documenting meter readings and reconciling to billing. • To ensure the school is clean and tidy and conducive to learning (e.g., litter picking, collecting and disposing of refuse, pest control, disinfecting bins as required, ensuring the cloakrooms are checked daily to ensure they are maintained in good working order). • To work alongside the external cleaning contractor, acting as the first point of contact on site for staff. • To manage the provision of portering and furniture moving services as required in order that school activities can proceed. • To authorise, note and report all overtime.
Premises Management & Development • Oversight of the premises team, ensuring responsive coverage across the site against agreed standards, SLAs and KPIs. • Working to the Director of Estates & Facilities, to ensure compliance standards are met through a programme of inspections, embedded processes and reports as required. • To lead the development, monitoring and reporting of PPMs and inspections. This includes the delivery of subsequent remedials, the organisation of minor works, working collaboratively to ensure they are delivered on time and on budget. • To develop specifications and cost estimates for minor works as required. • To ensure that the Premises Team works efficiently and effectively, producing appropriate individual staff worksheets, duty rota, annual leave rota, and attendance and punctuality records. • To prepare documentation for tenders of small to medium projects (in accordance with the current financial procedures), to evaluate bids from alternative bidders and recommend a preferred option for approval. • To monitor the grounds maintenance contract (and tree surveys) and ensure that those parts of the school grounds not covered by the contract are well maintained. • To consider space utilisation/ planning and furniture layouts to best accommodate the teaching and learning environment in the school, making recommendations for improvements to the Director of Estates & Facilities to enhance the development of estate planning. • To contribute to major capital development projects, working alongside the Director of Estates & Facilities and other key stakeholders. • To support the Director of Estates & Facilities in the development of estate related policies, including undertaking cyclical condition assessments to
Job Title
Premises Manager
Reporting To Director of Estates & Facilities Management Responsibility Assistant Premises Manager
Premises Assistants Other Casual Staff
Employer Pension
22% (Local Government Pension Scheme - www.lgpsmember.org) Generous annual leave allowance Access to EAP scheme Cycle to work scheme Eye test Vouchers Free onsite parking at schools where possible
Other Benefits
Working Location
Carshalton High School for Girls
THE OPPORTUNITY
We’re committed to staff development and are keen to talk to applicants from different stages in their own career. 1. Purpose of the Post • Reporting to the Director of Estates & Facilities, the Premises Manager will provide effective leadership and management of the premises team, driving efficiency and continuous improvement of service and providing effective contract management for outsourced services. • The Premises Manager is responsible for the general management of the premises at Carshalton High School for Girls and will be a point of contact for the Headteacher and other colleagues to create a high-quality environment for teaching, learning and other extracurricular activities. • The role will ensure that compliance standards are met, and a high level of response and associated services through SLAs and KPIs, providing periodic reporting to the Director of Estates and Facilities. • The Premises Manager will work with and support the Director of Estates and Facilities in the development of systems and processes to drive continuous improvement.
This is an exciting time to join the Girls’ Learning Trust as the Premises Manager for Carshalton High School for Girls. With a newly appointed Director of Estates & Facilities in post, and a school that has benefited from substantial capital investment over the past five years (upwards of £5m), we’re looking for a creative problem solver who can deliver compliant facilities management and support the Director of Estates and Facilities in taking the estate to the next stage in its development. We’re open about the sector you’ve gained your relevant experience in, but an empathy for education and sound working knowledge of facilities management are imperative. You’ll be managing a team of hard- working staff based at the school, as well as acting as the first point of contact for the outsourced cleaning contract. You will join a team of other Premises Managers within the Trust who support each other on daily basis, working together collaborative to solve common problems. This is an exceptional opportunity for an individual looking to build a career in premises / facilities / operational management, and you will benefit from significant mentoring and coaching in role.
10
11
Made with FlippingBook - professional solution for displaying marketing and sales documents online