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3. Automate Routine Tasks Tax notices are repetitive and procedural. Automating triage, assignment, and resolution not only increases speed but ensures no notice is missed or lost. 4. Assign Ownership Early Unclear accountability is a top reason notices are missed. Define roles clearly across payroll, tax, and finance teams so notice resolution Are certain locations, agencies, or processes triggering more notices? Use data from resolved notices to identify recurring issues and adjust operations accordingly. 6. Establish a Notice Response SLA Implement a service-level agreement across your team and with any third parties that may be involved (e.g., all notices acknowledged within 24 hours and resolved within 7 business days) to formalize response discipline. doesn’t fall into the void. 5. Track Patterns and Root Causes
In today’s regulatory environment, tax notice management can’t be just a back-office task— it’s a frontline defense against financial risk, reputational damage, and operational disruption.
infrastructure. While some companies attempt to handle the notice administration challenge with increased headcount, many are discovering that scalable technology is the better long-term strategy. Platforms built specifically for tax notice management help alleviate this burden by automating and centralizing workflows, delivering visibility and accountability across every department. For global payroll providers managing U.S. operations, adopting such solutions is less about efficiency and more about risk mitigation.
Preparing for What’s Next
The trend is clear: compliance complexity is not decreasing. With frequent legislative updates, jurisdiction-specific nuances, and growing enforcement,
organizations need more than vigilance—they need
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GLOBAL PAYROLL MAGAZINE ISSUE 13
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