PRIMARY DUTIES & AREAS OF RESPONSIBILITY 1. General • To assist the Deputy Director of Estates and Facili- ties in providing advice to the Executive Team and other senior managers on all hard FM service is- sues. • To co-ordinate and ensure that services under their span of control strongly support clinical ser- vice delivery and provide value-for-money. • To assist and support Clinical, Divisional and Cor- porate areas in the achievement of their objectives by ensuring that hard FM services are delivered in accordance with statutory requirements and Trust objectives. • The post holder has responsibility for the develop- ment of a range of policies and management plans for Estates and will ensure that they are systemat- ically reviewed and implemented through advice and training. This shall include but not limited to • Medical Gases • Specialist ventilation / Air Quality • Water Safety • Fire Safety • Electrical Safety (LV and HV) • Environmental Compliance / Hygiene • Management of Lifts • Management of Asbestos • Management of Contractors • Management of Health and Safety at Work • Medical Device Management • Asset Management • Pressure Systems • Confined Spaces • The post holder will ensure a profession struc- ture is maintained in accordance to HTM 00 (Best Practice Guidance for Healthcare Engineering) for all Trust sites, this includes formally appointed Authorising Engineers, Authorised Persons and Competent Persons linked directly to the range of polices and management plans. • The post holder will oversee and maintain a Safe System of Work for all activities within Estates. • The post holder will ensure a risk assessed ap- proach and culture in all activities in Estates sup- porting facilities with the relevant Health and Safe- ty advice. • Support clinical teams in developing environ- ments that offer the very best standards that are future proofed, evidence based and clinically ap- propriate to the needs of our patients. • Assist the Deputy Director of E&F in the planning, development and implementation of the Trust’s Estates, Sustainability, Health & Safety and Secu-
rity Strategies. • Meet, and strive to exceed, the requirements of all Regulators: NHSE/I and the Care Quality Commis- sion, as well as our Commissioners and partners. • Ensure the Trust is compliant with the relevant leg- islative and Department of Health guidance obli- gations at all times. • Ensure that PLACE standards and PAM assurance criteria are aligned to the Care Quality Commis- sions expectations of E&F services and the provi- sion of patient and staff environments • Lead service development and improvement pro- grammes within the Estates function to ensure fit for purpose and efficient service delivery models are being delivered. • Contribute to the development of the Trust’s vi- sion and strategic goals. • Develop effective and mature external working re- lationships with service providers, statutory bod- ies and other relevant stakeholders. • Assist the Deputy Director of E&F in the develop- ment and delivery of the Annual Plan for the Es- tates Services. 2. Operational Performance & Financial Manage- ment • To ensure that hard FM services are delivered with- in agreed budgets and to seek opportunities to de- liver cost improvements and generate income. • Responsible for the pay and non-pay budget for Estates ensuring value for money in accordance with the Procurement Strategy and in accordance with the Trust’s Standing Financial Instructions. • Responsible for the delivery of the agreed Estates CIP. • Responsible for the line management of the Trust’s hard FM service provision including the procure- ment of goods and services, including FM procure- ment to support organisational strategic develop- ments. • To ensure that robust mechanisms are in place to monitor hard FM performance across all areas of responsibility and to report this through the Estates and Facilities Balanced Scorecard Dash- board, including developing and implementing action plans for performance correction where necessary. • Responsible for the commissioning and managing the services of external specialist FM consultants and contractors as required. • Identify and take forward approved business op- portunities for Estates services, keeping up to date with competitor information and market trends, keeping a careful eye on balancing costs and qual-
THE ROLE Job Title:
Senior Head of Estates
Reports to:
Deputy Director of Estates and Facilities
Accountable to:
Director of Estates and Facilities
Grade:
8c
Unit/Department:
Estates and Facilities
Location:
Bradford Teaching Hospitals NHS Foundation Trust
JOB PURPOSE Working closely with the Estates and Facilities Senior Management Team and other Trust Senior Managers, the Senior Head of Estates will have responsibility for hard Facilities Management (FM) services, ensuring that Estates service strategies and plans are in place and that adequate resources exist in order to ensure the provision of professional, safe and high quality services. The post holder will be responsible for ensuring pro- fessional and technical excellence in the efficient and effective management and delivery of technical ser- vices relating to Estates operational and clinical en- gineering services, environmental management, fire safety, health & safety and asbestos management in accordance with internal and external performance targets. A key element of this role will be to support the Deputy Director of Estates and Facilities Management (Deputy Director of E&F) in leading the service modernisation/ transformation programmes within estates to create an EFM function fit for the future. The post holder will set improvement standards, drive consistency and build financial and commercial management capabil- ity within estates services. This will include, proactively working with a range of senior stakeholders/Directors to innovate and expand or rationalise estates services, planning and evaluating new business options, identi- fying potential new funding streams and income gen- eration to support achievement of the Trusts strategic objectives. The post holder will develop an Annual Estates Plan including agreeing objectives for the year with the Deputy Director of E&F. The post holder will develop and deliver a compre- hensive service improvement agenda and provide a key role in the delivery of wider specific Trust initia- tives, including developing business cases for refram- ing existing FM services, or for the delivery of new or expanded services.
The post holder will provide assurance to the Deputy Director of E&F on service improvement, compliance standards, business-continuity, mandatory and statu- tory compliance. JOB DIMENSIONS The post holder is responsible for the following: 1. Financial and Physical Manages • The total budget for hard FM services is £7.8m (Note the total budget for the E&F Division is £30.3m). Impacts • Delivery of various agreed cost improvement (CIP) initiatives. • Wider NHS funding challenges and constraints.
2. Workforce Manages
• Hard FM management team comprising of six di- rect line management reports and in the region of 65 whole time equivalents. The hard FM function includes:
• Operational Estates • Clinical Engineering • Environmental Management • Fire Safety • Health & Safety • Asbestos Management Impacts • Industrial relations • Funding constraints • Sickness Absence Management • Performance
3. Other To support the Deputy Director of Estates and Facili- ties in the provision of strong leadership for all hard FM services including technical problem solving, change management and business continuity.
Made with FlippingBook - Share PDF online