MECHANICAL MAINTENANCE MANAGER
CANDIDATE INFORMATION PACK
ABOUT US
Warwick is a leading university, somewhere forward-looking and ambitious, where the starting point is always ‘anything is possible’. We consistently perform strongly in the UK league tables, and we are proud to be among the top 20 ‘Most International’ universities in the world*. We’re as respected for boundary-breaking research as for teaching and business collaborations - our pursuit of excellence and intellectual curiosity is tireless. We strive to lead rather than follow, and are renowned for our entrepreneurialism and cosmopolitan outlook. Founded in 1965, our university has grown from a few green fields into 750 acres of world-class academic departments, serene lakes and leafy woodland. We now have over 25,000 students and over 5,500 members of staff and are consistently ranked in the top ten of the media league tables in the UK. Extending way beyond lecture theatres, seminar rooms, and the library, Warwick’s campus is a diverse and exciting community in its own right.
3
RD Most targeted university by UK’s top 100 graduate employers UK research 7 TH The Graduate Market in 2018 , High Fliers Research Ltd
wide assessment) (REF) in 2014 (most recent UK- Research Excellence Framework Overall among universities
“What if your career took you further?”
8
NO.
IN THE UK
league table The Guardian 2019
1960s The main land granted by Coventry City Council and Warwickshire County Council in the early 1960s. The first buildings were completed in 1965 (and now house Biological Sciences); by 1970 the Library, Science and Arts Buildings and Rootes Residences had been built on central campus. 1980s The 1980s saw the further expansion of the Arts Centre, the construction of the Jack Martin Halls of Residence and of the purpose built post experience training centre, Radcliffe House (1986) referred to above. In 1989, in partnership with campus of the University is situated on Rover and Rolls Royce plc, the University extended the new Advanced Technology Centre to provide extensive new research facilities. 2000s A new Mathematics and Statistics building was opened in 2004 and a major investment in developing the Sports Centre has provided high-class sports facilities, amongst the best of any British university. Warwick’s Institute of Advanced Studies launched in 2007 and the Institute of Advanced Teaching and Learning was launched in 2010. The Warwick Digital Laboratory was opened by Prime Minister Gordon Brown in July 2008. In 2009, the Arts Centre’s Butterworth Hall underwent a £8million development, and we made extensive improvements to the Students’ Union, building extra retail space, cafes, bars and performance areas.
Two new student Sherbourne, were opened in 2011 and 2012 respectively, and new science academic buildings are currently under development along with a new extension to Warwick Business School. 2010s Other notable developments have been a joint Students Union and Retail building (1998), Sports Pavilion (1998), the first two phases of a new building for the Warwick Business School (1999 and 2001) and a new building for Computer Science (2000). Since 2000 plans for further building have amounted to a programme of c.£50m. residences, Bluebell and 1970s During the 1970s, further academic and residential accommodation was built on campus, including the Social Sciences building in 1977, Senate House and the Arts Centre (1974) and the Students’ Union Building (1975). In 1979, the former Coventry College of Education merged with the University to form what is now the Institute of Education on the Westwood site. 1990s During the 1990s, the built campus continued to develop. Between 1993 and 2000 over £100m of new buildings were erected, notably the construction of the Arthur Vick, Claycroft and Lakeside Residences, the International Manufacturing Centre (1994), the Ramphal Building (1996), and the new Medical School Building and associated Biomedical Research facilities generously funded by the Wolfson Trust and through a successful appeal (2001).
Our Campus:Developments
We’ve been working on our plan to develop our campus over the next 5 years with our need to remain world-class in mind. It’s a plan that involves many interrelated parts – new buildings, replacing old buildings, transport and infrastructure improvements and more. Here are some key features of our plans and proposals for the next five years:
This project, which will re-unite all Arts Faculty departments under one roof, will support teaching and research in the arts
Faculty of Arts Building
and enable creativity and innovation to flourish on campus...
In the National Automotive Innovation Centre (NAIC), we’ll create and develop novel technologies to reduce dependency on fossil fuels and to reduce CO2 emissions... This facility will support our Mathematics, Statistics and Computer Sciences departments in their work - work that can have a profound impact on our society, our communities and our cities... We aim to have the most physically active campus community in the UK by 2020, offering the world-class sporting experience you’d expect of a world-class University... This extension of our Arts Centre provides opportunities for digital exhibition & facilities to support digital innovation, learning, thought leadership, contemporary visual arts cultural tourism... The new residences at Cryfield Village will essentially be a miniature village on campus - a series of townhouse-style, apartments and studios with a hub in the centre...
National Automotive Innovation Centre
Mathematical Sciences Building
Sports Hub
Arts Centre Extension
New Residences at Cryfield Village
POST TITLE: DEPARTMENT:
Mechanical Maintenance Manager
Estates
SUB-DEPARTMENT POST RESPONSIBLE TO: POST RESPONSIBLE FOR:
Estates Maintenance Operations Head of Maintenance Operations Mechanical Contracts Manager Mechanical Officer /Engineers x4 Maintenance Engineering Surveyor x3 (Responsible for a team of ~ 30).
JOB PURPOSE:
own team – in line with maintenance and estates guidance. • Provide management information such as section budgets, statutory compli- ance, backlog maintenance, HR report- ing, defects, maintenance scheduling etc • To drive for operational efficiencies in all maintenance systems. To drive for energy efficiencies in all maintenance systems. People Management • Lead a team of inhouse direct labour utilising engineers, officers, and super - visors. • The role should ensure that the team have the skills and knowledge to de- liver the work required. They should be able to ensure that correct qualifi - cations and competencies are in place and identify career development path and talent management. The role will undertaking activities such as succes- sion planning, skills needs/gap analy - sis, development plans. • Provide clear direction on maintenance standards, prioritise and schedule statutory, planned and reactive mainte- nance, defect repairs and minor works, organize and deploy direct employed labour, engage specialist contractors as required, monitor service delivery standards to comply with all necessary legislation and to the University’s ac- cepted standards • The role should be able to provide business case and justify decisions to outsource or insources to provide the best quality of service to the Univer- sity – whilst also managing with in a budget. • To monitor performance of department and report on performance against SLA
targets. • Management of section workshops, prop- erty, vehicles, tools and equipment in accordance with University policies and guidelines. Development of procedures and processes to contribute to the Estates Maintenance Strategy in support of the Uni- versities Strategic Asset Management Plan. Customer Focused • The role will ensure their staff are custom- er focused, appreciated the customers point of view – communication with them effectively. To ensure that maintenance is providing the correct level of service. • The role will have to liaise with customers to oversee DEL and to provided technical oversight of any issues that the customer has had to escalate. Contract Management • The role will oversee the management of the mechanical contracts. They will be able to advise on the suitability of con- tracts, to monitor performance. • Supporting their team with liaising with contractors; ensuring work is carried out in accordance with all University policies and guidance for the management of contrac- tors ensuring that work is undertaken to the University accepted standards and demon- strates value for money • Ensure compliance with health and safety regulations, evaluating Contractor’s com- petence, risk assessments and method statements. • Ensure regular feedback is given to the customer on the status of any repairs, re- view any actions taken and monitor repairs/ installations to ensure business continuity. undertaking regular Contractor’s perfor- mance reviews and reviewing invoices against work completed.
Administration / communications • It will be key to this roles success that they utilise and develop systems and process to deliver work compliantly and effectively both with their team and the wider estates. • They will have to communicate over a broad customer base and across Estates departments. Work within a matrix man- agement environment in order to achieve targets and efficiently and effectively re - solve issues. • Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies. • Provide clear direction and communication to the Section of all relevant information to the direct employed labour and maintain good communication with other depart- ments, contractors and suppliers where maintenance activities will impact on the building users operations Financial • The role should have oversight of both internally and externally funded projects to ensure that the project are delivered within a financial plan. Managing multiple reac - tive and planned budget lines. • Accountability for annual budgets, month- ly reporting and providing information for future budgets and 5-year plans. • Take a key role in providing data and justi- fying customer spends, including reporting to the Accommodation budget. • Advise the budget holder with the product specifications and budget costs for special - ist plant, tools, equipment and consuma- bles required by the Estates Office/section. Other • To carry out other duties commensurate with the grade as requested by the Head of Maintenance Operations.
To manage the Mechanical Services section and specialist maintenance con- tractors to provide an Estates maintenance service ensuring all statutory, planned and breakdown works are completed safely, cost effectively and to agreed KPI’s and Service Statement. The Mechanical Services section are responsible for the operations and mainte- nance of a wide variety of complex equip- ment throughout the University Estate such as environmental systems, heating, ventilation equipment that form part of the services infrastructure. They are responsible for ensure function- al system compliance and adherence to regulations for LEV, Pressure systems, Natural Gas, and F-Gas, and to manage the provision of estates technical experts on Gas/Water/LEV/Pressure Systems/Bulk storage
DUTIES AND RESPONSIBILITIES:
Technical • To be responsible for compliance of mechanical building systems, such as natural gas, air conditioning, LEV, Pres- sure systems inc’ lab gas infrastructure. • Undertaking technical and incident investigations as required by line man- ager, generate written reports to con- firm findings, works completed, recom - mendations and maintain appropriate records • Provide historical performance and reli- ability data, technical advice and sup- port to the department and specialist contractors, deliver contract specifica - tions for complex maintenance projects • The role will be required to drive the Health and safety culture with in his
Essential:
works. • Proven ability to assess problems, provide solutions and then mobi- lising resources and expertise to implement solutions • Good customer service skills • Good verbal and written communication skills, to enable the post holder to provide feasibility reports, option appraisals and technical reports and understand OEM specifications and O&M manuals • Computer literacy with Microsoft Outlook, Word, Excel, PowerPoint, MS Project is required.
• HND or Degree qualification in a relevant subject or equivalent • Up to date knowledge of statutory compliance and Health and Safety legislation. • To be a member for IET/CIBSE or equivalent professional body. • Experience of working in a similar role including managing and leading a multi skilled direct labour and specialist contractors on maintenance, defect repairs and minor projects • Proven experience providing a proactively planning maintenance and reactive maintenance • Excellent organisational skills with the ability to prioritise, maintain records, action plans and documentation up to date at all times is essential Demonstratable ability to prioritise a number of conflicting tasks. • Proven work experience of having worked within the building ser- vices sector, undertaking mechanical installation and maintenance
Desirable:
• To be educated to Masters level in a Management, Business level. • Asbestos BOHS P405/3 • NEBOSH General / Construction Certificate • Legionella qualifications Duty Holder / Responsible person • LEV P601/P604
For a confidential conversation please contact our advisor Matthew Giles of The Management Recruitment Group. Matthew Giles | Business Director matthew.giles@mrgpeople.co.uk m: 07530 680 159 | t: 020 3962 9900 Applications should consist of a comprehensive CV (of not more than 4 pages) and a covering letter (of not more than 2 pages).
Applications should be sent to matthew.giles@mrgpeople.co.uk.
“There is a place where your ideas and career ambitions can be realised, in roles both expected and unexpected. It’s situated in an environment that caters for your work and social needs. It’s globally-focused, too, so your career can take you as far as your energy, imagination and potential allow. And, within 50 years, it’s become a UK leading higher education institution, earning the title of University of the Year 2014-2015 by The Times and Sunday Times.”
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