POST TITLE: DEPARTMENT:
Mechanical Maintenance Manager
Estates
SUB-DEPARTMENT POST RESPONSIBLE TO: POST RESPONSIBLE FOR:
Estates Maintenance Operations Head of Maintenance Operations Mechanical Contracts Manager Mechanical Officer /Engineers x4 Maintenance Engineering Surveyor x3 (Responsible for a team of ~ 30).
JOB PURPOSE:
own team – in line with maintenance and estates guidance. • Provide management information such as section budgets, statutory compli- ance, backlog maintenance, HR report- ing, defects, maintenance scheduling etc • To drive for operational efficiencies in all maintenance systems. To drive for energy efficiencies in all maintenance systems. People Management • Lead a team of inhouse direct labour utilising engineers, officers, and super - visors. • The role should ensure that the team have the skills and knowledge to de- liver the work required. They should be able to ensure that correct qualifi - cations and competencies are in place and identify career development path and talent management. The role will undertaking activities such as succes- sion planning, skills needs/gap analy - sis, development plans. • Provide clear direction on maintenance standards, prioritise and schedule statutory, planned and reactive mainte- nance, defect repairs and minor works, organize and deploy direct employed labour, engage specialist contractors as required, monitor service delivery standards to comply with all necessary legislation and to the University’s ac- cepted standards • The role should be able to provide business case and justify decisions to outsource or insources to provide the best quality of service to the Univer- sity – whilst also managing with in a budget. • To monitor performance of department and report on performance against SLA
targets. • Management of section workshops, prop- erty, vehicles, tools and equipment in accordance with University policies and guidelines. Development of procedures and processes to contribute to the Estates Maintenance Strategy in support of the Uni- versities Strategic Asset Management Plan. Customer Focused • The role will ensure their staff are custom- er focused, appreciated the customers point of view – communication with them effectively. To ensure that maintenance is providing the correct level of service. • The role will have to liaise with customers to oversee DEL and to provided technical oversight of any issues that the customer has had to escalate. Contract Management • The role will oversee the management of the mechanical contracts. They will be able to advise on the suitability of con- tracts, to monitor performance. • Supporting their team with liaising with contractors; ensuring work is carried out in accordance with all University policies and guidance for the management of contrac- tors ensuring that work is undertaken to the University accepted standards and demon- strates value for money • Ensure compliance with health and safety regulations, evaluating Contractor’s com- petence, risk assessments and method statements. • Ensure regular feedback is given to the customer on the status of any repairs, re- view any actions taken and monitor repairs/ installations to ensure business continuity. undertaking regular Contractor’s perfor- mance reviews and reviewing invoices against work completed.
Administration / communications • It will be key to this roles success that they utilise and develop systems and process to deliver work compliantly and effectively both with their team and the wider estates. • They will have to communicate over a broad customer base and across Estates departments. Work within a matrix man- agement environment in order to achieve targets and efficiently and effectively re - solve issues. • Undertake administrative duties, maintain records and documentation as required by line manager and in accordance with Estates office and University policies. • Provide clear direction and communication to the Section of all relevant information to the direct employed labour and maintain good communication with other depart- ments, contractors and suppliers where maintenance activities will impact on the building users operations Financial • The role should have oversight of both internally and externally funded projects to ensure that the project are delivered within a financial plan. Managing multiple reac - tive and planned budget lines. • Accountability for annual budgets, month- ly reporting and providing information for future budgets and 5-year plans. • Take a key role in providing data and justi- fying customer spends, including reporting to the Accommodation budget. • Advise the budget holder with the product specifications and budget costs for special - ist plant, tools, equipment and consuma- bles required by the Estates Office/section. Other • To carry out other duties commensurate with the grade as requested by the Head of Maintenance Operations.
To manage the Mechanical Services section and specialist maintenance con- tractors to provide an Estates maintenance service ensuring all statutory, planned and breakdown works are completed safely, cost effectively and to agreed KPI’s and Service Statement. The Mechanical Services section are responsible for the operations and mainte- nance of a wide variety of complex equip- ment throughout the University Estate such as environmental systems, heating, ventilation equipment that form part of the services infrastructure. They are responsible for ensure function- al system compliance and adherence to regulations for LEV, Pressure systems, Natural Gas, and F-Gas, and to manage the provision of estates technical experts on Gas/Water/LEV/Pressure Systems/Bulk storage
DUTIES AND RESPONSIBILITIES:
Technical • To be responsible for compliance of mechanical building systems, such as natural gas, air conditioning, LEV, Pres- sure systems inc’ lab gas infrastructure. • Undertaking technical and incident investigations as required by line man- ager, generate written reports to con- firm findings, works completed, recom - mendations and maintain appropriate records • Provide historical performance and reli- ability data, technical advice and sup- port to the department and specialist contractors, deliver contract specifica - tions for complex maintenance projects • The role will be required to drive the Health and safety culture with in his
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