Planning your first meeting
The first meeting sets the tone for the group, so it's essential to create a safe, supportive, and informative environment that encourages open communication and fosters a sense of community. Continuously seek feedback to ensure the meeting effectively addresses the evolving needs and concerns of the group members.
Location
Online or Virtual Meetings: Utilize video conferencing platforms or online forums to facilitate remote support for those who cannot attend in-person meetings.
In-Person Meetings
• Choose a centralized and easily accessible location with free parking and public transportation nearby.
• Potential venues: Cancer center, urology office, hospital, church, library, community center, firehouse, private room in a restaurant, coffee shop, YMCA, or VFW hall.
• Ensure the location is free of charge or has affordable rental fees.
• Confirm the venue has easy access to restrooms.
Virtual Meetings
• Select a platform like Zoom, Google Meet, or others.
• Consider costs associated with the virtual platform.
• Ensure you are comfortable using the chosen platform.
Hybrid Meetings
Hybrid meetings require specific technological resources and infrastructure to accommodate both in-person and remote participants effectively. Groups without access to these resources may face challenges in implementing hybrid meetings successfully. Here are a few reasons why hybrid meetings may only work for groups with the necessary technology available: • Video Conferencing Setup: Conducting hybrid meetings requires a reliable video conferencing platform and equipment, such as webcams, microphones, and speakers, to facilitate seamless communication between in-person and remote participants.
Support Group Leader Resource Guide | 9
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