Principal Accountabilities 1. The post will lead in providing long-term and integrated estates, facilities and property services planning for the University’s campuses and to create the basis for fully exploiting the potential of the University’s physical resources. 2. Participate in the corporate governance of the University through contributing to the work of the Office of the Chief Finance and Resources Officer, the Vice Chancellors Executive Group (VCEG), relevant committees and the governing body. Providing the link from the corporate business planning objectives to the estate planning/ management function and related support services activities, to ensure that the work of the Estates Department is focused on providing appropriate facilities compatible with the delivery of the corporate business plan. 3. Contribute to the University’s strategic planning, with responsibility for the physical environment and the physical resources, through preparation, revision and implementation of the University estate strategy, including liaison with the academic community on the Academic Plan and the Finance Department on the Finance strategy. 4. Plan, manage, and develop the University’s estate and its related resources and services. Work with academic and professional services community to deliver the facilities and environment to enable the best student experience. 5. Procurement and the efficient management of all works and services related to the operation, maintenance and development of the estate. 6. To plan and ensure statutory compliance of the estate in accordance with all legislation, directives, H&S, Acts of Parliament and Codes of Practice. 7. To advise in the formulation of, and be responsible for, the Department’s annual budget and capital investments, to ensure that all operations and development activities are provided at optimum cost effectiveness. 8. Manage the following services, within approved parameters of cost and service level, at all times seeking best value: • Building operations and maintenance • Engineering services operations and maintenance • Capital development projects (minor works through to strategic developments) • Asset Management and compliance • Grounds operations and maintenance
Job Title:
• Procurement and management of utilities (water, gas, electricity, oil) • Factoring services including leases, acquisitions, disposals, rates • Cleaning services • Waste disposal • Portering and mail services • Reception • Security services • Space Management including CAFM • Procurement and maintenance of loose furnishings • Car Parking • Catering Services • Environmental and Sustainability 9. Provision of leadership to all staff in the Estates and Facilities Department, ensuring that the necessary skill and competency levels are in place, developed or acquired. Keep skill mix under review to ensure that that University is able to operate as an informed client in all aspects of its estate and facility management activities, procure in-house or contracted resources as necessary. 10. Responsible for the ongoing development and updates of the estate database to ensure that adequate information is available on matters such as physical condition, legislation compliance, functional suitability and space utilisation etc. 11. Represent the University on estate and estate related matters and in dealings with the Office for Students, local and national authorities, business partners, commercial developers and other external organisations. 12. Advise on matters related to physical development taking into account the University’s declared targets and strategic plans and the parameters laid down in local and regional structure plans. 13. Promote efficiency and flexibility in the use of physical resources, improving the academic programme fit, aesthetics and providing for staff and students a more effective teaching and research environment, improved sense of academic community and enhanced quality of University life. 14. Be an active member of the University Business Continuity Plans. 15. Advise on matters related to physical development taking into account the University’s declared targets and strategic plans and the parameters laid down in local and regional structure plans.
Director of Estates and Facilities
Department:
Estates and Facilities
Job ReportsTo:
Chief Finance and Resources Officer
Location: Pay Point:
Luton
Spot c£100k
Context The Director of Estates and Facilities is a member of the senior management team, contributing to the University’s strategic and corporate planning, with special responsibility for both the physical environment and resource strategy, in the context of supporting the University’s teaching, research, residential and other business activities. The Director, like other senior managers, will have a high degree of freedom of action and personal responsibility and will need to work with the through the relevant bodies within the University’s committee structure. The Director is responsible for managing all aspects of the University’s estate, its related resources and business activities to provide a physical support environment commensurate with the University’s corporate objectives and its mission of delivering excellence in teaching, research and associated commercial activity. The Estates and Facilities Department is a multi-disciplinary department providing a comprehensive estate planning and management service and a range of facilities support services, to ensure that the land and property assets are capable of supporting the academic and other business of the University safely and effectively.
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