Senior Capital Project Manager Candidate Information Pack
Contents
1 st class rating for our environmental and ethical performance
in London: International category
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About the University of Greenwich
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Estates Strategy
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Job Description
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Person Specification
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Organisation Chart
4 th in the UK for delivering degrees around the world
Large diverse community of 38,000 students from over 170 countries
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Benefits
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How to Apply
“ I was drawn to the peacefulness of the campus. It's such a beautiful part of London and gives you the option to go into the centre for fun without the London bustle surrounding you constantly.”
Verity Lancaster Midwifery graduate
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About the University of Greenwich
years. They will be underpinned by a strong financial foundation and a sustainable future that will help us to navigate challenges as they emerge. This is our time to establish ourselves as leaders in the fields that matter most to us. We are ambitious and absolutely committed to the future success of the University of Greenwich and our students. The University of Greenwich has two London-based campuses and one at Medway in Kent. They combine a city lifestyle with tranquil surroundings for a unique study experience. Background on the estate can be viewed at Our Campuses We are proud of our achievements and in the last two years alone, Greenwich has won the Queen's Prize, Guardian and Times Higher Education Awards, and ranked top in the Complete University Guide and National Student Survey We were recently voted the Best UK University by Student Crowd. The Student Crowd Awards 2023 is the only ranking based 100% on verified students in the United Kingdom.
As we embark on the next phase of developing our strategic plan, we take enormous pride in our 130-year heritage within the higher education sector. This heritage is one of high standards of teaching, learning and research that reflect the needs of our local, regional, national and global communities, and this remains just as important and relevant for us today. As we move towards 2030, we will continue to act as a positive force for change, using our expertise as educators to curate knowledge, create opportunities and change lives for the better – on a local, regional, national and global stage. Our strategic priorities are focused on transformational shifts in our work across Learning and Teaching, Research, and Knowledge Exchange. We will focus on four cross-cutting priorities: Student Success, Inclusivity and Culture, Impactful Research and Knowledge Exchange, and Connected and Sustainable Campuses. These priorities come with a commitment to invest in our students, staff, physical infrastructure and technology as key enablers to deliver against the goals that we set for ourselves over the next few
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Estates Strategy
The Estates Strategy starts from a position of considerable strength. Our campuses have an exceptional heritage of universally recognised historic buildings and landscapes that provide a rich and distinctive setting for the University. The quality of the campuses and the facilities they offer is fundamentally important in attracting students and staff to the University and therefore represent a key asset requiring careful stewardship, investment, and enhancement. Our campuses are located at the heart of the Thames Gateway, Europe’s largest and most ambitious regeneration initiatives. Major investment in housebuilding, community and transport infrastructure is transforming the area and supporting high levels of population and economic growth. Our campuses have a significant role to play in supporting this growth and in maximising the long-term benefits for the communities we serve.
The University’s Strategy THIS IS OUR TIME establishes a mission to become the best modern university in the UK by 2030. The Strategy seeks to broaden the University’s academic offer andgrow student community to over 40,000 studying in the UK and overseas. The University’s distinct vision is for Education Without Boundaries shaped by values that make the University: • Inclusive • Collaborative • Impactful
This vision and related key values and principles are underpinned by four
Strategic Priorities: • Student success • Inclusivity and culture
• Research and knowledge exchange • Connected and sustainable campuses
More information about the strategy can be viewed here.
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KEY ACCOUNTABILITIES
• To update the programme manager on all accountable projects and programme and updates on delivery of business cases. • To be accountable for the timely delivery of business cases in line with allocated programme and projects. • Complying with procurement regulations, writing of specifications, setting project KPI’s and monitoring costs in line with various construction contracts and standard contract terms. • To work alongside colleagues to implement the aims and objectives of Estates and Facilities Directorate. • Work closely with the Estates communications role to provide information on projects and updates. • Contribute to processes, enhancement of procedures and cascading these to the wider university community, ensuring the process continues to meet best practice. Manage change control and update key stakeholders on a regular basis to ensure the project plan and activities are in place alongside the programme. • Provide effective leadership to the teams both internal and external, motivate and develop skills and understanding. Identify when deviations need to be addressed and proactively manage any actions required to continue effective working relationships. • Ensure that resource and staffing needs are proactively met by contributing to the work of the team on an as and when needs basis, including providing cover and/or support as/when required. • Responsible for maintaining a holistic approach thus allowing a consistent programme oversight ensuring all project delivery aligns with overarching strategic goals and sustainable targets. • Contribute to the Student Work Experience programme with the Estates Directorate and work alongside the team to enhance each students experience on the programme and its audibility. • Maintain an excellent working knowledge of policies and procedures.
Job Description
DUTIES AND RESPONSIBILITES • To lead the team of project managers, assistants and trainees in the delivery of allocated estates strategy programme. Provide clear communication to your team and allocation of projects aligned to resource and programme. • To be responsible for the direct project management and your teams overall management, co-ordination, execution, and delivery of a varied set of complex estates projects assigned to your portfolio. • Ensure the delivery of project management quality standards, championing standardised delivery processes, to include establishing gateway reviews and relative governance, document management factoring timely dashboard reporting, cyclical project health checks to enable the Estates and Facilities Directorate to develop a professional and consistent approach to sustainable project management. • Ensure stakeholders are part of the journey and have continued commitment to the project aims and objectives, senior and staff levels across the organisation. • Deliver built environment projects for short, medium and long-term strategic programme objectives and priorities; ensuring all projects meet industry compliance and regulation requirements. • Write and support your team in the writing of project requests, proposals and business for further governance approvals at various levels. Identify unity between project goals and strategic objectives of the University and Estates Directorate. • Provide a scheduled tracking structure for risk and financial management in all projects, manage, contribute, and input relevant data and information for project reporting, quarterly reviews, and annual reports as required, reporting to the Head of projects to ensure milestone are in place for success.
Job Title Senior Capital Project Manager
Key Contacts Director of Estates and Facilities, University Executive Stakeholders, Contracted Service Providers, Relevant sector networks such as Historic England, Foundation, the local planning authority, and Royal Borough of Greenwich, Estates & Facilities staff as well as associates (One university governance group, Students’ Union, FOOs) Non-Contractual Nature of Role Profile This role profile is non-contractual and provided for guidance. It will be updated and amended from time to time in accordance with the changing needs of the University and the requirements of the job.
Department Estates and Facilities
Responsible to Associate Director of Capital Projects
Responsible for Projects Managers, trainee/assistant pro- ject managers, consultants and contractors
Purpose of role
Senior Capital Project Manager will be responsible for the overall management, development of design, execution and delivery of various complex Estates and Facilities Projects and allocated part of programme. As the Senior project manager, you will take accountability for a portfolio of projects directly and allocated projects to your team. To Develop and coordinate the needs of the wider university and stakeholders as our client. Ensure process and procedures are developed and maintained within the frequent reporting structures across your team and portfolio. Ensuring a holistic oversight and governance of established and contracted outsourced projects and general support for the Estates & Facilities service at all times. To deputise for the associate director of capital and other senior project managers as required.
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possible. • Adhere to current legal requirements and best practice relating to digital content and accessibility, including Web Content Accessibility Guidelines when creating digital content. Additional Requirements: • Undertake any other duties as requested by the line manager or appropriate senior manager, commensurate with the grade. • The post holder will have access to a range of sensitive and key University systems, it is therefore essential that they demonstrate a high level of professional integrity and discretion. • Any other duties as appropriate to the post and grade. • A willingness to travel, network and promote the University of Greenwich. This is a professional, demanding role within a complex organisation with an ambitious strategic plan and agenda for change. The role holder will be expected to show flexibility in working arrangements, including working hours, to ensure that the service is delivered to the required standard. KEY PERFORMANCE INDICATORS: • To produce high quality work delivered to agreed timescales. KEY RELATIONSHIPS (Internal & External): • Executive Director of Estates and Facilities and Deputy • University Executive Stakeholders • Contracted Service Providers • Relevant sector networks such as Historic England, Foundation, the local planning authority, and Royal Borough of Greenwich • Estates & Facilities staff as well as associates (One university governance group, Students’ Union, FOOs)
• Attend and contribute to Steering Groups, including gathering agenda items, distributing paperwork, contributing to meetings, and ensuring that agreed actions are carried out by the relevant staff. • To deputise for the Associate director of capital projects. Team Specific: • Build expert knowledge and best practice, to deliver a customer focused approach to stakeholder management thus ensuring regular client engagement is always undertaken. • Support the delivery of an effective and professional project management service through sharing knowledge and providing support to team members as required. • Ensure stakeholder co-ordination and project input are in place including Technology Systems, Health & Safety Office, other Estates and Facilities colleagues, media and members of the public in accordance with agreed standards and procedures. • Responsible for collecting and executing information of the overall programme management. • Ensure the maintenance of documentation and records in accordance with quality standards and agreed repositories are kept up to date. • Facilitate process workshops that involve eliciting process requirements from key stakeholders, analysing the working process to identify gaps and issues requiring resolution. • Ensure that realistic project and quality plans are prepared and maintained and track all activities against the plan, providing regular and accurate reports to stakeholders, internal stakeholders, external designers, planning authorities, building regulations, Information
as appropriate. • Operate within the agreed corporate methodologies in relation to service process analysis and project management. • Develop and manage an Estates and Facilities programme of works ensuring project management standards are adhered to and championing the continuous improvement in project management excellence. Generic: • Liaise with external agencies and organisations, as appropriate, on the university’s behalf. • To foster relationships and contact networks amongst peers across the sector. • Actively monitor performance of consultants and contractors to meet the University’s requirements and provide recommendations/reports on action required to ensure university interests are protected. Managing Self: • Show initiative by contributing to the development of office processes. • The ability to use own initiative and work under pressure. • To contribute to the motivation and wellbeing of the team. • Willingness to develop professionally. Core Requirements: • Adhere to and promote the University’s policies on Equality, Diversity and Inclusion and Information Security. • Ensure compliance with Health & Safety and Data Protection Legislation. • Support and promote the university’s Sustainability policies, including the Carbon Management Plan, and carry out duties in a resource efficient way, recognising the shared responsibility of minimising the university’s negative environmental impacts wherever
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Experience Essential • Substantial experience of successfully project managing a range of complex projects in the Built Environment. • Experience of writing business cases. • Experience in managing internal resources. • Proven experience of managing Built Environment industry contracts. • Proven experience of writing brief documents, scope of works and specifications for the Built Environment. • Confidence in managing external suppliers, consultants and stakeholders. • Knowledge of the Building Regulations and Industry standard compliances Desirable • Experience of the Higher Education or Public sector. • Understanding of Capital projects and/or Gateway reviews. • Awareness of Built Environment Contracts and contractor governance. Skills Essential • Excellent project management, reporting, budget and programme skills. • Excellent project risk management, mitigation, and assessment. • Ability to prioritise, organise and deliver a complex and changing workload under pressure and to tight deadlines. • Excellent interpersonal and negotiation solutions to complex problems. • Microsoft Office Package to Intermediate Level. • Excellent organisational skills and the ability to prioritise competing demands. • Excellent communication and interpersonal skills and the ability to work flexibly and respond to unexpected workloads. Desirable • Understanding public sector procurement.
Qualifications Essential • Educated to degree level or the equivalent. • Project management accreditation or relevant industry experience. Desirable • Health & Safety training. • Fire safety training. • Site induction CSCS. • Willingness for study towards membership of a relevant professional body.
Person Specification
Personal Attributes Essential
• We are looking for people who can help us deliver the values of the University of Greenwich: Inclusive, Collaborative and Impactful.
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Senior Management Organisation
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Benefits
More than just a job The University employs approximately 2,000 staff in teaching, research and support staff roles and offers unique working environments at all our three campuses; attractive Terms and Conditions and a generous and competitive package to employees; this includes:
• Generous Teachers' or Local Government Pension Scheme.
• Competitive annual leave allowance, extra leave over the Christmas and New Year break and eight days' statutory holidays
• Additional weeks at full pay for maternity, paternity and adoption leave
• Five days' paid leave for studying for exams and for taking part in voluntary public duties, such as school governorships
• Partial fee exemption scheme to support academic development
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Leadership Development programmes
• Coaching and mentoring networks for professional and personal development
• A wide range of Continuous Professional Development opportunities for all staff
• A loan for purchasing an Annual Season ticket for rail or bus travel
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Relocation allowance (where appropriate)
• There is a free bus between Avery Hill and Greenwich and a subsidised bus to and from Medway.
More information can be viewed here.
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How to Apply To arrange a confidential discussion about the role. please contact our retained advisors at The Management Recruitment Group at:
The university is committed to creating a positive, supportive working environment for all our students and staff. We are committed to building a strong, diverse workforce that reflects the communities we serve. We particularly encourage applications from Black, Asian and Minority Ethnic, disabled and LGBT+ people who are currently under-represented within the University of Greenwich at this level. We are committed to promoting and supporting the physical and mental health of all our staff, and removing barriers to improve inclusion.
Ben Duffill ben.duffill@mrgglobal.com
Nicholas Coppard nicholas.coppard@mrgglobal.com
To formally apply, please forward a CV and cover letter to nicholas.coppard@mrgglobal.com
Closing date for applications is Sunday 1st December 2024.
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