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MINOR PROJECTS AND MANAGING MOVES
The vast majority of improvements delivered within the Transforming UCL programme of investment are not the larger ‘flagship’ refurbishments and new developments. They are smaller improvement works and include the movement of people and equipment around our campus. These are smaller in scale but just as vital in enhancing UCL’s estate and facilities – to enable world-class teaching and research, and to attract and retain the best staff and students.
MINOR PROJECTS
The Transforming UCL programme is delivering hundreds of improvements requested by UCL’s faculties that are lower in value (less than £50,000). They include projects increasing the efficiency of the space being used across UCL’s estate and those maintaining the integrity of UCL’s heritage buildings, while ensuring they are fit for 21st century research and teaching. Many are simpler but just as essential redecorations and refits to ensure our departments continue to be working environments in which our staff and students want to work, learn and study. In 2018/19, UCL carried out a wholescale review of the programme of minor works to further enhance the efficiency of their delivery. This has resulted in ensuring improved transparent processes and systems that enhance user support and help to improve student experience. A dedicated team of building surveyors now designs and manages minor works, supported by project managers when bundling projects together will improve the efficiency of their delivery. The team is also supported by the UCL Estates portfolio management team which now provides robust tracking of all project requests and regular dashboard reporting for the schools that have commissioned the improvements. A new approach to selecting suppliers and managing projects also means we are delivering minor improvements more efficiently and achieving better value for money. In addition to the improvement works, Transforming UCL has also included moving staff and furniture around our campus – often due to the creation of new spaces or growth in staff and student numbers. To help improve the efficiency of this process, we have embedded a new moves and decant function to support departments and UCL Estates project teams. This new team designs workspace layouts and manages the moves process from end to end. It has already had a positive impact by improving consistency of the service and reducing demand on costly external support.
“Fantastic dashboard thank you. It’s good to see where we are and what works are in progress. This really enables us to see where we might have problems and know that these are now managed for us – thanks to your team.”
MANAGING MOVES
PROFESSOR BECKY FRANCIS Director, UCL Institute of Education
“Thanks for having such a better grip on service and delivery.”
MARK EMBERTON Professor of Interventional Oncology, Dean, UCL Faculty of Medical Sciences
“There has been a huge improvement in value for money and costs are now much better, service is much more improved this year – a real difference can be seen.”
JON DRAPER Head of Administration, UCL Division of Psychology & Language Services
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