Duties and Responsibilities
Job Description
Job Title:
Head of Space Management
• Move/relocation management. Working with colleagues in Capital Projects and Facilities Management, as required to lead on the relocation, including development of room layouts, of groups of staff and students. Where major moves are envisaged as a result of significant capital projects, move management will ordinarily fall within the remit of the relevant capital project management staff. • Behavioural change in relation to space utilisation. Help to foster culture change to introduce new “smart” working practices, where appropriate, to make the most effective use of work spaces, identifying any adjustments (physical or otherwise) in order that the working experience for staff is improved and not adversely affected. • Reporting in relation to space. Working with the Space Data Manager provide management information and data for the development of business cases for potential capital projects, and for such other purposes as required. • Strategic Planning. As required to contribute to the planning process with regard to minor works, capital projects and initiatives to support growth in teaching and research activity and the quality of the student experience.
School/Dept/ Institute & Centre:
Estates and Facilities Directorate
Reports to:
Assistant Director Estates and Facilities (Property and Space Management)
Grade:
(6)
Full Time
Appointment period: Current Location:
Indefinite
Mile End Campus. Post holder will be required to carry out duties at all QMUL sites
Job Context
QMUL is a member of the prestigious Russell Group of Universities, which represents 24 UK Universities which are committed to maintaining the best research, outstanding teaching and learning and unrivalled links with the business and public sector. As a multi faculty Institution, with Schools in Humanities and Social Science, Science and Engineering and Medicine and Dentistry, it has a very diverse Estate. The University has three main sites, the Mile End, Whitechapel and Charterhouse Square campuses, with further accommodation on the Bart’s site at West Smithfield and at Lincolns Inn Fields. The University Estate comprises 80 buildings including the residential estate, and a total Gross Internal Area of approximately 238,000 square meters. The Property and Space Management team form part of the Estates and Facilities Directorate and are responsible for estate management, property acquisitions and disposals, contributing to the development of Estates Strategies, maintenance of the property space database and space planning.
• Space Management Group. To assume responsibility for servicing/running the University Space Management Group.
The above list of responsibilities is not exhaustive and the jobholder may be required to undertake other duties commensurate with the level of the role, as reasonably requested by their line manager.
This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties or level of the responsibility entailed. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.
Job Purpose
To lead, develop and manage the University’s approach to space planning, allocation and management, thus ensuring that the University gets maximum value and the most effective use of its Estate.
Main Duties & Responsibilities
• Space Management. To provide an ongoing analysis of QMUL’s evolving space needs, consulting widely with Faculties and Central Professional Services. Work closely with the capital projects team to make recommendations for the future size and configuration of the Estate so as to support the QMUL Strategic Aims. • Space Planning. To make recommendations on the use of space to the University, the Space Management Group, Faculties and Central Professional Services. To undertake proactive negotiations with users who have requested additional space, and develop options for meeting their space needs. The post-holder will work closely with the minor works team to ensure that all projects are appropriate and meet the principles of the Space Management Policy. • Space Utilisation. To implement the Space Management Strategy, and monitor performance of key metrics within the Space Policy and Space Standards. The post-holder will also be expected to manage space utilisation surveys, and analyse the resulting data with a view to developing faculty-level action plans for improving utilisation of all space types.
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