COMMUNITY COLLEGE OF ALLEGHENY COUNTY
SUPPLIER GUIDE TO PURCHASING
DISTRIBUTED BY: CCAC PURCHASING DEPARTMENT OFFICE OF COLLEGE SERVICES 800 ALLEGHENY AVENUE PITTSBURGH, PA 15233 412-237-3020 412-237-3195 (FAX)
Website: www.ccac.edu
Bids and RFPs: https://www.ccac.edu/business/rfp-bids.php
Updated 5-4-22
A SPECIAL WORD TO DISADVANTAGED AND MINORITY SUPPLIERS
CCAC is committed to strengthening the communities we serve by identifying disadvantaged, minority, and women owned businesses which can provide goods and services required in our operations. We seek to create business partnerships that enhance our customer service, sustain economic vitality and better the communities we serve. We want to help disadvantaged, minority, and women owned businesses overcome obstacles that might interfere with doing business with the college such as being unfamiliar with bidding procedures and purchasing regulations. The CCAC Purchasing Department has an open door policy with suppliers. All are welcome to set up an appointment with the appropriate personnel to discuss how we may form a mutually beneficial business relationship.
SPONSOR The Community College of Allegheny County was established with the Community College Act of Pennsylvania in 1963. The Act provided for the creation, establishment and operation of community colleges. The Community College of Allegheny County began operation in 1966 with Allegheny County as its local sponsor.
FUNDING The Community College of Allegheny County derives about one-third of its funding from the State of Pennsylvania, one-third from the County of Allegheny, and the remaining third from student tuition. Additional funding is often made available from federal and private grants.
AUTHORITY The Board of Trustees of the college represents the final authority concerning major procurement awards. The Board of Trustees meets monthly, generally on the first Thursday of each month, to fulfill this obligation. Public notice of such Board meetings is published in the Pittsburgh Post- Gazette and the New Pittsburgh Courier.
AUTHORIZATION Suppliers to the college are cautioned against providing materials or services to the college without a purchase order (PO) number that has been issued by the Purchasing Department. The Accounts Payable Department will not pay invoices that do not contain a PO number. Only CCAC purchasing personnel are authorized to commit college purchase orders with suppliers. No verbal or written comments by other personnel should be construed by a supplier as a form of legal authorization or obligation on the behalf of CCAC.
PURCHASING DEPARTMENT OBJECTIVE To maintain an “open door” procur ement policy that provides opportunity for all suppliers, regardless of race, color, creed, or sex to compete for ever-present operating needs of the college. To this end, we shall work to promote amiable supplier relations, show concern for our supporting community and to establish respect for the college’s image.
PURCHASING POLICIES The Financial Control Policies and Procedures of the college are hybrid regulations having their roots in the Second Class County Code of Pennsylvania and other regulations required by the Board of Education and the Community College Act itself. A simplification of these polices is attempted through the information provided within this booklet.
GRATUITIES CCAC employees or members of their families are prohibited from accepting gifts from suppliers. All that we require to evidence appreciation of our business relationship is your continued support by providing CCAC with the highest quality goods and services at your most competitive prices.
PROFESSIONAL MEMBERSHIPS The CCAC Purchasing Department is enrolled as a member of the Institute for Supply Management and the National Association of Educational Buyers. We endorse the principles upon which those organizations are founded.
STATE AND COUNTY CONTRACTS Since CCAC is considered an instrumentality of the Commonwealth of Pennsylvania and is sponsored by Allegheny County, the college may buy against any State of Pennsylvania or Allegheny County contract if deemed by the college to be advantageous. Therefore, it may be beneficial to your firm to alert CCAC purchasing personnel of any such contracts held with the State or County.
Established Procurement Thresholds
1. Bid Thresholds for Construction and Repairs (in accordance with Article 35.51 of the PA Code):
a. Contracts less than $5,000.00 may be awarded without soliciting competitive quotes or bids at the discretion of the buyer.
b. Contracts exceeding $5,000.00, but less than $20,000.00 require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
c. Contracts in excess of $20,000.00 require the solicitation of sealed, publicly advertised, competitive bids and shall be awarded to the lowest responsive bidder.
2. Bid Thresholds for All Other Purchases (excludes services of a professional nature or sole source):
a. Contracts less than $10,000.00 may be awarded without soliciting competitive bids at the discretion of the buyer.
b. Contracts exceeding $10,000.00, but less than $30,000.00 require competitive quotes from at least three responsible bidders and shall be awarded to the lowest responsible bidder.
c. Contracts in excess of $30,000.00 require the solicitation of sealed, publicly advertised competitive bids and shall be awarded to the lowest responsive bidder.
Bids and RFP’s are publicly advertised in the Pittsburgh Post-Gazette legal ad section and in the New Pittsburgh Courier a minimum of one time at least ten (10) days prior to the due date.
They are also posted on the CCAC website at: https://www.ccac.edu/business/rfp-bids.php
CCAC CONTACT INFORMATION
Suppliers are not restricted to the Purchasing Department for promoting their products or services within the college system. However, final purchasing authority rests solely within the Purchasing Department. Buyers will assist you in campus liaison endeavors, or you may wish to contact users directly. The following are key contacts at each CCAC location.
Location
Ex. Dir. of Bus and Admin.
Physical Plant Supervisor
Housekeeping Supervisor
Allegheny Campus 808 Ridge Avenue Pittsburgh, PA 15212
Elena Manges 412-237-2578
Brian Richards 412-237-2552
Richard Graham 412-237-2552 rgraham@ccac.edu
emanges@ccac.edu
brichards@ccac.edu
Boyce Campus 595 Beatty Road
Rebekah Jenkins 724-325-6630 rjenkins@ccac.edu
Marty Palma 724-325-6765
Timothy Fox 724-325-6623 tfox@ccac.edu
Monroeville, PA 15146
mpalma@ccac.edu
Office of College Services (Administration Building)
Mike Cvetic 412-237-3146
Brian Richards 412-237-3111
Richard Graham 412-237-2552 rgraham@ccac.edu
800 Allegheny Ave. Pittsburgh, PA 15233
mcvetic@ccac.edu
brichards@ccac.edu
North Campus
John Boehm 412-369-3629
Aaron Kotys 412-369-4163
8701 Perry Highway Pittsburgh, PA 15237
jboehm@ccac.edu
akotys@ccac.edu
South Campus
Sharon Mills 412-469-6252 smills@ccac.edu
Marty Palma 412-469-6267
Doug Hunter 412-469-6206
1750 Clairton Road
West Mifflin, PA 15122
mpalma@ccac.edu
dhunter2@ccac.edu
College Centers:
Braddock Hills Center
Homewood Brushton 701 N. Homewood Ave. Pittsburgh, PA 15208
Washington County Center
West Hills Center 1000 McKee Rd. Oakdale, PA 15071
250 Yost Blvd.
1500 W. Chestnut St. Washington, PA 15301
Pittsburgh, PA 15221
412-271-0201
412-371-1600
724-223-1012
412-788-7500
PURCHASING AND CONTRACTS DEPARTMENT DIRECTORY
Name
Title
Telephone
Responsibilities
Michael G. Cvetic, C.P.M.
Director of Purchasing/ 412-237-3146
Construction and Renovations,
mcvetic@ccac.edu
Business Manager -
Consulting, Information
Office of College Services
Technology Hardware and Software, Imaging, Furniture, Moving Services, Office Equipment/Copiers, Office Supplies, Security Guard Services, Telephones, Sale of Surplus Equipment
Sherry Codispot
Senior Buyer
412-237-3022
scodispot@ccac.edu
Maintenance of Physical Plant, Housekeeping, Building Security Systems, Elevators and Escalators, Refuse/Recycling, HVAC, Pest Control, Uniforms, Vehicles, Printing, Typesetting/Design, Mailing Services Advertising, Medical/Lab/Classroom Supplies, Transportation Services, Catering, Books and Publications, Courier Service, Promotional Products
Laura McCarthy
Senior Secretary
412-237-3020
Administrative Assistant
lmccarthy@ccac.edu
DEPARTMENT CONTACT INFORMATION
Accounting Connie Dyer
Information Technology Services
Chuck Graham
Director of Accounting
CIO
412-237-3092 cdyer@ccac.edu
412-237-3184
cgraham2@ccac.edu
Accounts Payable
Student Success and Completion
Leah Taylor
Stuart Blacklaw
Provost/Executive VP for Academic Affairs
Accounts Payable Supervisor
4 12-237-3151
412-237-8182
ltaylor3@ccac.edu
sblacklaw@ccac.edu
Community Development
Marketing and Communications
Mary Jo Guercio
Jason Price
College Director of Community Training
Marketing Manager 412-237-3149 jprice@ccac.edu
& Development 412-237-2723
mguercio@ccac.edu
Facilities Management
Office of Diversity and Inclusion
Carlo Vazquez
Angelica Perez-Johnston
Chief Facilities Officer
Special Assistant to the President for Diversity
412-237-3111
and Inclusion
cvazquez@ccac.edu
412-237-4436 aperez-johnston@ccac.edu
Human Resources Kimberly Manigault
Safety, Security, and Risk Management
Mark Guerriero
Vice President of Human Resources
Enterprise Risk Manager
412-237-3001
412-237-3136
kmanigault@ccac.edu
mguerriero@ccac.edu
Public Relations Elizabeth Johnston
Planning and Institutional Research
Kalina White
Executive Director of PR and Marketing
Asst. VP of Strategic Planning
412-237-8195
412-237-3094
ejohnston@ccac.edu
Workforce Development
Financial Aid
Debra Roach
Jamie Hightower-Poindexter Exec. Director of Financial Aid
VP for Workforce Development
412-788-7360
412-237-3041 jhpoindexter@ccac.edu
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