Looking critically at your business practices and processes and then making some appropriate changes can be an effective way of ensuring that you report in real time. Here are some hints and tips which you might find helpful: Ensure your software and business processes are capable of being able to report ‘on or before’ paying employees. One of the reasons for RTI is to assist with timely information for Universal Credits so it is important that your employees understand the need to get time sheets and overtime records submitted in good time. If they don’t, it may affect any Universal Credit payments to your employees Review your payroll software if it is unable to meet your reporting obligations e.g. it won’t let you report on the same basis that you pay your staff Consider consulting with your employees to move from weekly paid to monthly paid. Although you don’t have to change when you run your payroll, it may ease administration and help reduce the cost of processing your payroll Set up your own reminders (e.g. in Outlook or on your mobile phone) to help you report on time Report your PAYE early if you know you may not be around on the reporting date e.g. if you’re going away on holiday – but don’t report too early or you may need to send corrected PAYE reports to update HMRC Use direct debits and set up advance payments as soon as your final FPS submission for the month is made so that payment to HMRC isn’t forgotten and is made by the deadline Guidance on ‘Paying employees’ and using the right ‘payment date’ was provided in the February 2015 edition of Employer Bulletin Issue 52 .
Employer overpayments of PAYE 9 November 2015
If you have overpaid because you entered the wrong amount when paying HMRC, made a duplicate payment or submitted an EPS that creates an overpayment, you can balance your account by paying less in your next payment of PAYE.
What you need to check now:
that you have sent all the Full Payment Submissions (FPS) and Employer Payment Summaries (EPS), showing all employee payments that the ‘year to date’ figures are correct your PAYE account at HMRC Online services, go to www.gov.uk/business-tax/paye Please note, the tax position on your PAYE account is updated overnight Monday to Friday and will only reflect returns and payments that have reached HMRC systems. It can take several days for payment information to be displayed. If your FPS is received on or before the 5th of the tax month it relates to, you will be able to see your charge from the 12th of the month. If you send a correction between 6th and 19th following the end of the tax month your charge will be updated on the 12th or within 2 days of receipt, whichever is the later. Providing returns and payments have been made on time, and the correct payment reference has been used, your account should show the right charges and payments and the correct overall position by the start of the following month. Employers therefore need to allow sufficient time and ensure all relevant information is correctly displayed.
This information was published in HMRC Employer Bulletin 56 .
Real Time Information internet submissions 10 November 2015
Version 2-1 of the RIM Artefacts for 2016/17 has been added to the real time information technical specifications for payroll software developers on GOV.UK.
Updates include:
CIPP Policy News Journal
25/04/2016, Page 290 of 453
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