SAP insider Magazine
The Hidden Costs of Data Baggage
out proper governance is a significant compliance risk. Therefore, a genuine transformation requires a more intelligent, deliberate approach.
Kyano reframes the transformation journey into three logical phases: Foundation, Move, and Manage.
In the on-premises world, the cost of storing old data was a relatively linear and predictable expense. However, in the cloud, data volume and system complex- ity are primary cost drivers, particularly within hyperscaler environments such as AWS, Microsoft Azure, or Google Cloud. Therefore, every gigabyte of redundant or obsolete data that an organization migrates, incurs a recurring cost for storage, computing, and licensing. This slowly erodes the total cost of ownership (TCO) benefits that the business sought to achieve with the migration. Beyond the direct financial impact, this data baggage introduces friction into the transformation: • Project risk and duration: Migrating un- necessary data increases the technical complexity and timeline of a SAP Cloud ERP Private (RISE with SAP) project. Ad- ditionally, the testing, validation, and cu- tover phases become more challenging. • Performance degradation: Bloating a new SAP S/4HANA Cloud Private Edi- tion environment with historical data that isn’t required for daily operations can lead to sluggish performance. This constrains the very business processes the organization aims to accelerate. • Compliance and security hurdles: Leg- acy data is often a minefield of outdated information subject to complex retention and privacy regulations. Moving it with-
A Lifecycle Approach to Data Transformation
This is where a strategic approach, through platforms like SNP Kyano, be- comes essential. Kyano reframes the transformation journey into three logi- cal phases: Foundation, Move, and Man- age. While Kyano Foundation provides the crucial upfront system analysis and data-driven planning, Kyano Move ex- ecutes the flexible, near-zero downtime migration itself. Kyano Manage ensures the long-term health and efficiency of the SAP landscape. Moreover, Kyano Manage introduces a continuous data lifecycle discipline to the transformation process. It empowers companies to prepare for a clean start in the cloud by systematically address- ing the data problem before, during, and after the migration. By integrating this capability into a SAP Cloud ERP Private (RISE with SAP) project, companies can significantly reduce migration effort, cloud costs, and overall project risk. Making Data Lean, Compliant, and Accessible Kyano Manage supports organizations with intelligent archiving and compli- ant decommissioning of SAP legacy systems as part of its broader platform capabilities. Before a cloud migration, Kyano Manage automates the archiving of historical data, including testing and validation, to ensure that only relevant, clean, and legally compliant information is transferred to the new SAP S/4HANA environment. This enables data volume reductions of 30–70% before a single byte is moved to the cloud. Kyano Manage also addresses the challenge of retiring legacy systems, re- moving the cost and risk associated with keeping outdated applications running
“just in case.” Legacy data is transferred to a secure, structured archive with au- tomated retention policies, ensuring long-term, audit-proof access. Crucially, business users retain access to archived data via the familiar SAP GUI, allowing them to retrieve historical orders or fi- nancial records without disruption. This makes Kyano Manage particularly well suited for organizations dealing with complex carve-outs, mergers, or global system consolidations. An Uncluttered Future In conclusion, if migrating to SAP Cloud ERP Private (RISE with SAP) is the ve- hicle for an organization’s digital trans- formation, Kyano Manage is the fuel required to make the journey a success. By tackling the data problem head-on, organizations move beyond simply lift- ing and shifting their old landscape and its inherent problems to the cloud. They are actively curating a lean, cost-effec- tive, and agile environment built for the future. By integrating an intelligent data management strategy into your trans- formation project, organizations can implement their transformation more quickly and securely, while also man- aging data sustainably in the long term. The journey to the cloud is an opportu- nity for a fresh start. The most successful organizations will be those that seize the chance to leave the clutter behind.
A genuine transformation requires a more intelligent, deliberate approach.
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