rules, regulations, instructions and terms given or imposed by the owner or provider of the venue and, if applicable, any third party managing the event.
2.11 You warrant and confirm that all materials you use or provide will not infringe any intellectual property of any third party, are accurate and not offensive, indecent, defamatory or threatening and agree to fully indemnify BSSW against any claim, damages, costs or other liability incurred by BSSW in the event that anyone alleges infringement of this clause.
3 BSSW rights and obligations
3.1 BSSW will have complete discretion to determine the allocation of floor space and reserves the right to amend or revise the floor plan. In the event that the space allotted to you needs to be reduced the parties will negotiate in good faith a reduction in the cost. 3.2 BSSW reserves the right to postpone, relocate the venue or alter the times and/or date of the event. Such changes shall not affect the validity of this agreement, however BSSW shall, as far as is reasonable, ensure that any such changes do not substantially affect your rights.
3.3 BSSW reserves the right to refuse entry to the venue and/or require you to immediately remove any material or personnel.
3.4 BSSW will at all times comply with the Data Protection Act 1998 and will hold your information and use the same solely for the purposes of this agreement or informing you about future events or services that may be of interest to you. BSSW will not pass your information onto any third party (other than is necessary for it to carry out its obligations under this agreement) without your express permission.
4 Cost and Payment
4.1 BSSW is registered for VAT. All costs are exclusive of any VAT that may apply.
4.2 The cost does not include accommodation, travel arrangements or other costs relating to your involvement in the event, unless specifically agreed.
4.3 You, the exhibiting company agree that you have fully agreed either verbally, by email or other means to have booked your exhibition stand and to pay within 14 days of receiving BSSW’s invoice for the event.
5 Cancellation
5.1 You may cancel this agreement subject to the following cancellation charges:
Time cancellation requested
Cancellation cost
Cancellation request received eight or less weeks before the event date
100% of the cost
Cancellation request received prior to eight weeks before the event date
50% of the cost
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