Estates Manager (Senior Girls’ & Preparatory)
Candidate Information Pack
Welcome
St James’ Independent Schools Trust comprises of three, fee-paying institutions for children aged 3 to 18 years old. The Preparatory School (incorporating a Nursery) and Senior Girls’ School are centrally located together in West London, close to Hammersmith and Kensington Olympia, whilst the Senior Boys’ School is located in Ashford, Surrey. The schools provide the ideal environment for nurturing and enriching the intellectual, emotional and spiritual development of our pupils; and in doing so create the perfect settings for academic excellence. Our teachers have outstanding subject knowledge and give their time generously to support the well-being and development of their pupils. We all enjoy the stimulating and positive atmosphere, characterised with generosity, kindness, mindfulness and mutual respect, where every member of the St James community is truly valued. I wish you good luck with your application.
Contents
Welcome to St James Schools
03
William Wyatt Chief Operating Officer
About Us
04
Job Description
06
Person Specification
09
The Application Process
10
About Us
Pupils at St James are not selected solely on their academic ability; strength of character and future potential are also of equal significance. Over the past five years we have achieved a 100% pass rate in both GCSE and A Level examinations with more than 90% of pupils achieving the top grades. The list of universities that our senior boys join makes for impressive reading. Our Senior Boys’ School is located in a beautiful 32 acre site in Ashford Surrey, which provides space for our students to pursue arts, drama and sport. It also allows our extensive extra-curricular activities to take place, these include: Cadets, The Duke of Edinburgh Award Scheme, Sailing Club, Mountain Biking, Climbing, Kayaking, to name but a few. St James Senior Boys’ School is one of the leading boys secondary schools in the country, where stillness, calm reflection and happiness create a remarkable atmosphere for learning and living.
St James School was founded in January 1975. It was inspired by the desire of a number of parents who wanted to offer their own children and the children of future generations a different education to that available at the time. These parents were philosophically inclined and had come to value the importance of an education which provided spiritual enrichment as well as what could be described as the best of a traditional English education; a rigorous education steeped in the classical tradition and offering the best of artistic and academic culture. The aim was that the doors of the school should be open to all children and fees should be kept as low as possible in order to avoid having to turn people away for financial reasons. Our approach to academic study begins with the understanding that within every boy there is a brilliance and perfection waiting to be uncovered.
Job Description Estates Manager
Line Manager: Bursar Role: 12 months FTC (Maternity Cover) Location: Kensington Olympia, London Key Aims of Post • The Estates Manager is responsible for the day- to-day running of all facilities management services of the school estate. The postholder is responsible for ensuring that the school is a well- maintained, safe and secure site for all users. • The Estates Manager will ensure high standards of site supervision and effective use of resources to enhance the learning environment for students and staff. • Ensuring the school is always compliant with HSE and ISI requirements. • Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact. Specific Responsibilities as Estates Manager Key Areas • Management of caretakers. • Premises related Health and Safety issues including compliance. • Management of maintenance, repairs and facilities care on site. • Manage and maintain work schedules, and ensure quality control of works completed.
the Bursar to ensure effective communication within the team. • Distribute tasks across the Site team according to skill level and availability. • Check sites regularly for any potential Health and Safety issues. Take corrective action where necessary. • Ensure the school complies with all current legislation in relation to site safety and facilities management, including the maintenance of appropriate records e.g. fire safety checks. • Act as the Fire Safety Officer; with responsibility for the installation and maintenance of equipment for the protection of, and escape from, fire. • Complete Risk Assessments as required and take any corrective actions where necessary. • Actively participate in the school’s Health and Safety Committee meetings. • Undertake any other site related Health and Safety work as required. • Manage the day-to-day security of the school sites, access control and card management software. • Conduct building H&S induction for new staff and contractors. • Ensure building compliance and school ISI documents are kept up to date. • Investigate and check building defaults report for any trends and address accordingly. • Maintain and manage a schedule of works to ensure that the site is kept operational. Prioritise work as appropriate. • Complete all repair and maintenance tasks within capability as promptly as possible being aware of particular priorities and needs within the school. • Maintain and manage the efficiency of
installations and plan for electric and gas supply, heating, domestic hot water etc. • Supervise the lighting and ventilation of the School’s buildings. • Maintain the school grounds to a high standard; ensure grounds are litter free. • Ensure accurate records are kept of all work carried out and liaise with the Bursar over prioritisation of work to be done. • Provide lists of suitable contractors for larger maintenance contracts for selection and approval by the Bursar.
• Monitor the work undertaken. • Oversee out of hours activities.
• Inform the Bursar in a timely manner of critical safety and security issues, and provide routine/ progress management reports as required. • Be second key holder for the school sites. • Be mindful of best value at all times and discuss funding issues with the Bursar. • Ensure that all works are carried out within the confines of allocated budgets. • Monitor and check energy and water consumption to ensure efficiency. • Manage the day-to-day contracted cleaning services and periodic deep cleaning routines. In addition, the Estates Manager will be expected to carry out any reasonable instruction given by the Headteachers or such authorised person in order to ensure the efficient running of the school. Working Hours 45 hours per week (Monday – Friday: 07:30 to 16:30). There may be requirements during busy periods to work additional hours and odd weekends.
• Act as Fire Safety Officer. • Security of the school sites.
• Budget management. • Contract management. • Project management. Key Tasks • Supervise the Site team and meet weekly with
Values The person appointed will express:
Essential The person appointed will: • Have the ability to relate easily to a wide range of people, through an even temperament. • Be a self-starter with strong organisational skills. • Have plenty of stamina. • Be flexible and adaptable. • Have a clear understanding and caring of what a school is about. • Be open minded and genuinely interested in developing themselves and their team.
• Can do: Must possess a positive attitude and display the ability to identify alternative solutions to problems. • Rigorousness: A commitment to achieving the best solutions. • Creativity: Endeavour to find new ways of doing things and learn from past experiences.
Person Specification
• Be able to use their own initiative. • Have a clean current driving licence.
Qualifications and experience The person appointed will have:
• A current certificate in NEBOSH or equivalent. • A qualification recognised within the building/ engineering trade. • Successful experience over a number of years as a practitioner in a building/engineering trade. • Successful management experience. • Excellent communication skills. • Good IT skills.
Application Process The Management Recruitment Group has been retained as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. To apply, please send your application consisting of a CV and supporting statement to Melanie Pye.
Closing date for applications: Sunday 16th April 2023
First Stage Interviews: w/c 24th April 2023
St James Schools is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
Melanie Pye E: melanie.pye@mrgpeople.co.uk M: 07530 734 568
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