Job Description Estates Manager
Bursar Ashford, Surrey
• Maintain and manage the efficiency of installations and plan for electric and gas supply, heating, domestic hot water etc. • Supervise the lighting and ventilation of the School’s buildings. • Maintain the school grounds to a high standard; ensure grounds are litter free. • Ensure accurate records are kept of all work carried out and liaise with the Bursar over prioritisation of work to be done. • Provide lists of suitable contractors for larger maintenance contracts for selection and approval by the Bursar.
the Bursar to ensure effective communication within the team. • Distribute tasks across the Site team according to skill level and availability. • Check sites regularly for any potential Health and Safety issues. Take corrective action where necessary. • Ensure the school complies with all current legislation in relation to site safety and facilities management, including the maintenance of appropriate records e.g. fire safety checks. • Act as the Fire Safety Officer with responsibility for the installation and maintenance of equipment for the protection of, and escape from, fire. • Complete Risk Assessments as required and take any corrective actions where necessary. • Actively participate in the school’s Health and Safety Committee meetings. • Undertake any other site related Health and Safety work as required. • Manage the day-to-day security of the school sites, access control and card management software. • Conduct building H&S induction for new staff and contractors. • Ensure building compliance and school ISI documents are kept up to date. • Investigate and check building defaults report for any trends and address accordingly. • Maintain and manage a schedule of works to ensure that the site is kept operational. Prioritise work as appropriate. • Complete all repair and maintenance tasks as promptly as possible, being aware of particular priorities and needs within the school.
Line Manager: Location:
Key Aims of Post • The Estates Manager is responsible for the day- to-day running of all facilities management services of the school estate. The postholder is responsible for ensuring that the school is a well- maintained, safe and secure site for all users. • The Estates Manager will ensure high standards of site supervision and effective use of resources to enhance the learning environment for students and staff. • Ensuring the school is always compliant with HSE and ISI requirements. • Promoting and safeguarding the welfare of children and young persons for whom you are responsible and with whom you come into contact. Specific Responsibilities as Estates Manager Key Areas • Management of caretakers. • Premises related Health and Safety issues including compliance. • Management of maintenance, repairs and facilities care on site. • Manage and maintain work schedules, and ensure quality control of works completed.
• Monitor the work undertaken. • Oversee out of hours activities.
• Inform the Bursar in a timely manner of critical safety and security issues, and provide routine/ progress management reports as required. • Be a second key holder for the school sites. • Be mindful of best value at all times and discuss funding issues with the Bursar. • Ensure that all works are carried out within the confines of allocated budgets. • Monitor and check energy and water consumption to ensure efficiency. • Manage the day-to-day contracted cleaning services and periodic deep cleaning routines. In addition, the Estates Manager will be expected to carry out any reasonable instruction given by the Headteachers or such authorised person in order to ensure the efficient running of the school. Working Hours 45 hours per week (Monday – Friday: 07:30 to 16:30). There may be requirements during busy periods to work additional hours and odd weekends.
• Act as Fire Safety Officer. • Security of the school sites.
• Budget management. • Contract management. • Project management. Key Tasks • Supervise the Site team and meet weekly with
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