CENTRAL WASHINGTON UNIVERSITY HOUSING AND RESIDENCE LIFE 2021-2022 Apartment Reference Guide
Housing and Residence Life 2021-2022 GUIDE AND STUDENT CODE OF CONDUCT
Central Washington University is an EEO/AA/Title IX Institution. Central Washington University’s policies and practices affirm and actively promote the rights of all individuals to equal opportunity in education and employment. Discrimination on the basis of race, color, creed, religion, national origin, sex, sexual orientation, gender identity and gender expression, age, marital status, disability, or status as a protected veteran is prohibited. The university provides an internal procedure for reporting discrimination and affords protection against retaliation for participating in the complaint process. Central Washington University complies with all applicable federal, state, and local laws, regulations, and executive orders including when soliciting bids and in the fulfillment of all contracts with governmental agencies. Persons of disability may request this material in alternative format or make arrangements for reasonable accommodation by calling Housing and Residence Life at 509-963-1831 or by e-mailing housing@cwu.edu. As a public university, CWU often uses images and video of public campus life, events, ceremonies, and other university activities to advance the mission of the institution. By visiting, registering at, or being employed by CWU and being present in a public setting, you authorize the use of and reproduction by the university to any photographs or video taken while at CWU, without compensation. All photo and video files are university property, solely and completely.
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WELCOME WILDCATS! Welcome to your new home at Central Washington University, and congratulations on joining Central’s family. Housing and Residence Life is happy you’re becoming a part of our century-old tradition of residence life. Being a student can be challenging, even a little scary at times, and we’re giving you this resource guide to help you achieve a balanced life at Central. At CWU, you have the opportunity to meet new people and develop friendships with fellow students who come to us with many different backgrounds. Our staff is here to help enhance your classroom experience and meet your needs by bringing students together, building strong communities, and providing quality services. This handbook will help you become familiar with your new home and campus, and show you how our programs and services work. Follow these tips to a successful year at Central: • Know your handbook so future problems can be avoided.
• Respect others in your living environment. • Get involved in your living environment and on campus. • Talk to us. Share your thoughts and feelings with us so we can better serve you.
Thanks, and welcome to CWU. Sincerely, Housing and Residence Life
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TABLE OF CONTENTS
WELCOME....................................................................................2 CAMPUS MAP...............................................................................4 IMPORTANT APARTMENT PHONE NUMBERS. ..................5 HANDBOOK..................................................................................5 RESPONSIBLE FREEDOM.........................................................5 APARTMENT STAFF....................................................................5 APARTMENT ASSIGNMENT.....................................................6 Eligibility .................................................................................. 6 Refusal of an Application ......................................................... 6 Assignment Procedure .............................................................. 6 Check-in Procedure ..................................................................7 When a Roommate Moves Out ................................................7 Moving to Another Apartment . ................................................7 PAYMENTS....................................................................................7 CHECK-OUT PROCEDURES.....................................................7 Cleaning Procedures ................................................................. 8 Check-out Policies for Occupied Apartments .......................... 8 Standards Required for Apartment Common Areas ................. 9 APPEALS........................................................................................9 LEASE TERMINATION...............................................................9 APARTMENT CONTRACT.........................................................9 APARTMENT GENERAL INFORMATION............................11 Child Abuse/Domestic Violence ............................................. 11 Children.................................................................................. 11 Students with Dependants ...................................................... 11 Insurance, Personal Damages, and/or Loss Liabilities ........... 12 Mailboxes ............................................................................... 12 University Police Services ...................................................... 12 APARTMENT GROUNDS, MAINTENANCE, AND SAFETY...............................................................................12 Air Conditioning Units........................................................... 12 Asbestos Information . ............................................................ 12 Antennas................................................................................. 12 Charges and Fines ................................................................... 12 Cold Weather Procedure ......................................................... 12 Community Center/Multi Purpose Room ............................... 12 Energy Conservation.............................................................. 12 Entry of Apartments by University . ....................................... 13 Fire and Life Safety ................................................................ 13 Fire Protection Responsibilities .............................................. 13 Smoke Alarms/Detectors ........................................................ 13 Fire Alarm Apparatus and Fire Equipment are for Emergencies Only . .............................................................. 13 Preparation in Case of Fire ..................................................... 13 In Case of Fire ........................................................................ 13 Garbage . ................................................................................. 14 Garden Plots/Flower Beds ...................................................... 14 General Cleanliness and Sanitation ........................................ 14 Sanitation and Cleanliness ...................................................... 14 Keys........................................................................................ 14 Key Charges. .......................................................................... 14 Laundry Facilities ................................................................... 14 Lawn Care . ............................................................................. 14 Maintenance . .......................................................................... 14 Maintenance Personnel Response Procedures . ...................... 15 Modifications .......................................................................... 15 Pest Prevention ....................................................................... 15 Play Areas ............................................................................... 16 Recycling ................................................................................ 16 Screens and Window Stops . ................................................... 16
Snow Removal . ...................................................................... 16 Utilities................................................................................... 16 APARTMENT POLICIES AND EXPECTATIONS.................16 Abandoned Property ............................................................... 16 Alcohol and Other Drugs . ...................................................... 16 Animals . ................................................................................. 17 Appliances.............................................................................. 17 Barbecues/Combustible Materials .......................................... 17 Bicycles .................................................................................. 17 Cars/Vehicles .......................................................................... 17 Compliance with University Officials .................................... 18 Community Space . ................................................................. 18 Damages to Rooms and Public Areas ..................................... 18 Dropping or Throwing Substances or Objects from Windows ........................................................ 19 Eviction. ................................................................................. 19 Fire and Carbon Monoxide Safety Equipment ....................... 19 Furniture ................................................................................. 19 Future Regulations . ................................................................ 19 Guest Policy . .......................................................................... 19 Incense and Open Flames ....................................................... 19 Ledges and Rooftops .............................................................. 19 Lock Outs and Keys ............................................................... 19 Personalizing Space and Decoration Guidelines .................... 19 Pools ....................................................................................... 20 Private Enterprise ................................................................... 20 Publicity and Literature .......................................................... 20 Quiet Hours/Noise Ordinance ................................................ 20 Removal of Obstructions ........................................................ 20 RESNET, Acceptable Use Policy, and Violation Penalties .... 20 Restricted Areas ...................................................................... 20 Roommates Space . ................................................................. 20 Security ................................................................................... 20 Sexual Misconduct ................................................................. 20 Skateboards, Bicycles, and Scooters ...................................... 20 Smoking and Tobacco Products . ............................................ 21 Solicitation and Posting .......................................................... 21 Stairs and Stairwells ............................................................... 21 Storage Units .......................................................................... 21 Trespassing............................................................................. 21 Videotaping and Camera Use ................................................. 21 Water and Car Washing.......................................................... 21 Waterbeds ............................................................................... 21 Weapons. ................................................................................ 21 Yard Sales ............................................................................... 21 DISCIPLINARY PROCEDURES AND SANCTIONS.............21 DUE PROCESS RIGHTS............................................................22 DISCIPLINARY SANCTIONS...................................................22 DISCIPLINARYAPPEALS........................................................23 PARENTAL NOTIFICATION....................................................23 FAMILY EDUCATIONAL RIGHTS AND PRIVACYACT (FERPA)................................................23 RELEASE OF INFORMATON..................................................23 FINANCIALAPPEAL PROCEDURE.......................................23 STUDENT CONDUCT CODE. ..................................................23
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IMPORTANT APARTMENT PHONE NUMBERS For all emergencies—fire, police, ambulance For non-emergency police response Emotional crisis and all local resources Poison Control Center Kittitas Valley Community Hospital
Some of the most common situations in which apartment residents are asked to exercise responsible freedom include: • Noise and music (particularly during the quiet hours of 10 p.m. to 7 a.m.) • Smoking • Sexual misconduct • Underage consumption of alcohol • Overseeing family members or guests’ responsibility for following policies and procedures as outlined in this handbook In apartment living at Central, we strive for supportive communities where residents live with mutual bonds of caring, trust, openness, and respect. Within these communities, people care about the growth and development of fellow students and share a mutual respect for members’ rights, feelings, lifestyles, and personal property. As a community member, residents are encouraged to seek the positive characteristics of other community members. The responsibility for maintaining a positive campus community is mostly that of the residents. You and the other residents are responsible for your own conduct because it is believed that you are capable of controlling your living environment. However, there are many behavioral expectations, in the form of policies, which have been established. These policies are based on common-sense behavior and a caring attitude toward one’s community members. RESOLVING DIFFERENCES If you or your peers are unable to resolve a problem, contact the apartment complex coordinator or your apartment manager. They will work with you to find a solution. If further mediation or assistance is needed, contact the apartment complex coordinator at 509-963-2327 to determine the next course of action. You may be asked to meet again with the apartment complex coordinator or apartment manager or to write a behavior of concern https://cwu. guardianconduct.com/ . APARTMENT STAFF HOUSING AND RESIDENCE LIFE STAFF Housing and Residence Life has a qualified staff that can assist you with your apartment-related needs. Most needs can be handled by calling Housing and Residence Life at 509-963-1831. Should you need further assistance, the support staff will be able to guide you. APARTMENT COMPLEX COORDINATOR The apartment complex coordinator is a full-time professional staff member who works with all of the apartment complexes. This position supervises the apartment managers and is responsible for the apartment newsletter. The apartment complex coordinator office is located in the Residence Life office. The telephone number is 509-963-2327. APARTMENT MANAGERS Apartment managers hold five office hours each week. These specific hours are posted on their apartment doors and occur Sunday through Thursday. Apartment managers help solve apartment concerns and offer assistance for all aspects of university life. Apartment managers also offer programs and events for the residents, handle check-in/check-out procedures, and provide assistance for residents locked out of their apartments. In addition to regular office hours, an apartment manager will be on call all hours Housing and Residence Life is not open. This includes nightly service and 24-hour service on the weekends and holidays.
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509-925-8534 800-732-6985 509-925-4168 509-962-9841
CONTACTS FOR APARTMENT COMPLEX COORDINATOR AND APARTMENT MANAGERS: Anderson
509-963-7111 509-963-7041 509-963-7721 509-963-2348 509-963-9040 509-963-1831 509-963-1831 509-963-3000
Brooklane Village office I7 Getz-Short, D5 Student Village office
Wahle, 1
Housing and Residence Life Apartment Complex Coordinator Maintenance concerns Apartment manager on call
509-201-6112 (On-call apartment managers are on call ALL hours and days that the Housing and Residence Life office is not open, including holidays. They handle complaints, emergencies, lockouts, and any apartment concerns.) Housing and Residence Life office hours are 8 a.m. to 5 p.m. Monday through Friday. Call the apartment manager all other times. HANDBOOK Please read this handbook carefully. Your signature on the lease affirms that you, your guests, and everyone residing in the apartment agree to abide by and support the rules, regulations, and policies as set forth by Central Washington University in the terms and conditions of the lease agreement and this handbook. Violations of these policies may result in disciplinary action in accordance with the CWU Student Conduct Code. The university reserves the right to terminate any lease agreement if the lessee, a guest, or anyone residing in the apartment violates the rules, regulations, or stipulations of the lease agreement and handbook. RESPONSIBLE FREEDOM The concept of responsible freedom helps residents understand their personal responsibility for making the living environment one which meets their needs. Citizens of Central Washington University have the responsibility to protect their rights and freedom. Responsible freedom is a continuing educational process that requires each member’s participation. It is the willingness of people (participants) to accept the process which builds harmonious and supportive environments at Central. At the foundation of Responsible Freedom, community members must: • Exercise self-control • Respect the rights of others • Accept the consequences of inappropriate behavior • Be assertive and confront one another respectfully when necessary • Become invested in the community instead of relying heavily on the apartment manager • B e persistent in pursuing a supportive community in which to live
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To contact the apartment manager on call after 5 p.m. about an apartment concern, call 509-201-6112. The apartment complex coordinator and apartment managers can be reached at the following locations: Apartment Coordinator 509-963-2327 Residence Life Anderson 509-963-7111 Anderson B Stack Brooklane Village 509-963-7041 BLV I7 Getz-Short 509-963-7721 GS D5 Student Village 509-963-8603 SV MPR (Westside) Wahle 509-963-9040 WA 1 SPECIAL REQUESTS All special request letters and suggestions for improvements in the apartments should be addressed to Housing and Residence Life. The address is Central Washington University, 400 E University Way, Ellensburg, WA 98926-7513. Residents can also send an email to housing@cwu.edu. The telephone number for Housing and Residence Life is 509-963-1831. APARTMENT ASSIGNMENT ELIGIBILITY 1) To be eligible for a university apartment at Central Washington University, a lessee must be a student maintaining at least seven- credit hours or five-credit hours for graduate students (unless an exception is approved in writing by Housing and Residence Life. However, applications for apartment housing will be accepted from students who plan to attend classes during the dates indicated on their application but who have not yet been officially accepted for admission. Students must provide proof of academic acceptance to Central Washington University prior to taking occupancy. 2) Students are encouraged to be working toward an academic degree. Students with more than 220 undergraduate credits without a degree will not be eligible to remain in a university apartment without permission from Housing and Residence Life. Requests for an extension must be in writing, and residents must inform the Director of Housing Services or designee of an academic plan. 3) Apartments are rented to students who have completed one academic year of college post high school, are 20 years of age or older, and students with families. All students are required to be enrolled as a CWU student with seven or more credit hours per quarter. Student families are defined as a student and spouse and/or student with children who are declared legal dependents. Only members of the immediate family unit may reside in the apartment with the registered student. Non-immediate family relatives may not reside in the apartment without prior written approval from Housing and Residence Life or their designee unless the individual is also a student at CWU. 4) The standard occupancy in an apartment is: Small Studio - one person; one bedroom - one person; two bedroom - two persons; and three bedroom - three persons. One person may be added to each type of apartment listed above for an additional $100 per month for utility consumption and normal wear and tear. 5) Summer Policy: Leaseholders not enrolled for summer session may enjoy the summer in university-owned apartments as long as they are pre-enrolled as full-time students for the following fall quarter. Undergraduate students need to be enrolled in 7 credits and graduate students need to be enrolled in 5 credits. All applicable lease and rental conditions apply.
6) When a lessee no longer meets ELIGIBILITY requirements to live in a university apartment, they must give proper written notice to vacate and move out within 90 days. NOTE: If the vacating lessee does not move as indicated in the notice, they may be held responsible for any or all temporary housing costs for a new resident until the new resident moves into the apartment. Any requests for exceptions to this policy should be made in writing, in accordance with WAC 106-124-011, “Financial Obligations of Students - Appeal Procedure.” REFUSAL OFAN APPLICATION CWU reserves the right to refuse an application for apartment living from a former resident of either the university residence halls or apartments when any of the following conditions apply: 1) The eviction process has been formally initiated for a violation of a provision of the apartment lease or residence hall contract. 2) Past university disciplinary action or criminal action has demonstrated that the applicant does not respect the terms of the lease or guide. 3) There is unpaid rent/damage/etc. from a previous tenancy. 4) There has been falsification of an application or other documents related to the apartment lease by the lessee (applicant), spouse of lessee, or roommate(s). ASSIGNMENT PROCEDURE 1) Apartment assignments are offered based off of the application date, availability of appropriate apartment (according to family size and ages of children), and waiting-list placement. The applicant will be contacted by telephone or e-mail. 2) Rent charges begin on the day of your lease signing. 3) A damage deposit for an apartment is $200. Upon vacating, the deposit will be credited to the student’s account. Any damages, cleaning, and outstanding charges will be applied to the student’s account. 4) The apartment lease is based on a month-to-month rental agreement with a 6 month minimum occupancy. Rental payments are due the first business day of each month. A $50 late charge may be assessed for delinquent payment on the 10th of the month or first business day following the 10th. When a resident moves in during the month, rent is pro-rated to the date of occupancy, and full rent for the following month is due on the first day of the following month. 5) The lessee is responsible for making sure all names of legal dependents or roommates appear on the lease agreement. When a dependent or roommate leaves and/or a dependent or roommate is added, a new lease must be signed and all damages to date must be cleared. Changes in family status must be immediately reported in writing to Housing and Residence Life. 6) If an apartment is offered and the applicant does not wish to take that apartment because of the time frame or other circumstances, the next person on the waiting list will be contacted. If requested, an applicant may remain on the waiting list and will be notified when another apartment is available. After the student has received two offers of an apartment, their name is removed from all wait lists, their contract is canceled and their deposit will be returned. 7) When transferring from the CWU residence halls to the CWU apartments, students must follow all the steps of checking out
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(see the Residence Hall Handbook). Charges will continue to be billed to the student account until the student has checked out properly. One hundred dollars per each quarter will not be refunded from the dining debit dollars. This money will remain on the student’s Connection Card and can be used in the dining halls at anytime before the end of the spring quarter. 8) If a student cancels after accepting an apartment assignment, there is a $200 cancellation fee. CHECK-IN PROCEDURE Upon moving in, the resident will be issued keys by the apartment manager. The resident will make a thorough inventory/inspection of the apartment with an apartment manager noting any problems (i.e. scratches on floors, damaged furniture or appliances, missing 1) When one person moves out of an apartment, the remaining roommate(s) will be responsible for the entire rent payment. The rent will be divided equally among the remaining residents. If only one person is remaining, they will be responsible for the entire amount of the rent payment on a daily pro-rated basis. 2) It is the responsibility of the person moving out to inform the other roommate(s) of their departure. The people staying will have 90 days from the vacate notice date to find additional roommates and have them sign a contract with Housing and Residence Life before rent increases. The 90 days starts the same day the vacating notice is received at Housing and Residence Life. Housing and Residence Life will not assign roommates to apartments and assumes no responsibility in one’s roommate selection process. New roommates must meet the eligibility requirements listed above but do not have to go through the waiting list process. To assist residents, there is a discussion forum that can be accessed through the students MyCWU. MOVING TO ANOTHER APARTMENT screens, etc.) on the provided inventory form. WHEN A ROOMMATE MOVES OUT Moving to another apartment will not be allowed under normal circumstances because of additional administration, maintenance, and cleaning costs. To be eligible to be on the wait list to move to another apartment, you are required to live in your current apartment for six consecutive months. If your status changes, your family size increases, or you feel you have a special reason to request a transfer, submit a written request to Housing and Residence Life at Button Hall. PAYMENTS 1) All payments for rent, deposits, or fees must be made through the Cashiers Office located on the first floor of Boullion Hall or through your student account in mycwu.edu. All charges will be noted on the student account and failure to pay will result in a financial hold placed on the account. This will prevent the student from registering for classes and receiving transcript information and/or their diploma. Payments cannot be made to apartment managers or Button Hall staff. 2) Financial aid can be applied to rent. Financial aid awards are given on a quarterly basis, but rent is charged on a monthly basis. Financial aid awards will be applied to only the current month and any money above that will be issued to the student in a check form. The student can request financial aid to pay for all of the months in the quarter by completing a Rent Applied from Financial Aid application from the students MyHousing portal. This option is available in fall, winter, and spring quarter.
3) Rent is posted to the students account by the 25th of the month and is due by the first of the month. If payment is not made by the 10th, a late charge of $50 will be assessed. 4) If payment is not made by the 25th, the eviction process will be started, and the resident will be assessed an additional $50 administration fee. Delinquent accounts that are consistently paid late could result in the cancellation of the lease agreement and assessment of appropriate fees. CHECK-OUT PROCEDURES Residents must give at least 90 days notice in advance of the move-out date. In order to end your lease, you must go to your MyHousing portal and select the 90 day vacate icon. Residents are responsible to inform their roommates of their vacating notice date. When a resident submits a Notice-to-Vacate through their MyHousing, the move-out date is then used by Housing and Residence Life to assign that apartment to the next resident on the waiting list. If the resident vacates before the date given, they will be liable for rent to the date given on the Notice-to-Vacate form unless a new resident assumes the unit. If the resident vacates after the date given, they are liable for the 90-day period following the actual move-out date or until a new resident assumes the unit. The resident may also be liable for costs associated with providing temporary housing for the next resident. There is a $200 cancellation fee when a resident vacates an apartment prior to completing six months residency unless officially withdrawing from the university. Residents need to schedule a check-out appointment with the apartment manager at least three days before the move- out date. Students are responsible for the rent until a checkout is complete and the keys are returned. Prior to the check-out appointment, empty the apartment of all personal belongings and thoroughly clean the unit. As you clean, use the following guidelines. Examples for which charges are usually assessed at check-out time: • Damage beyond normal wear and tear (can be caused by decorating) • Labor costs that result from cleaning apartments that are not cleaned sufficiently when resident vacates • Large or excessive nail holes • Burns or burn holes of any kind • Scarred and/or broken furniture • Excessive damage to walls, wood, doors, etc. • Cost of any repair or replacement resulting from damage • Removal and/or storage of discarded furniture If a resident has arranged for extra or special services, it is their responsibly to cancel those services before vacating. The resident needs to file a change of address with the U.S. Postal Service. Return all keys directly to the apartment manager at check-out time. Do not turn in keys to a box or leave unattended in the vacated apartment. If the keys are not returned at that time, the apartment will be re-keyed at the resident’s expense. Residents who check out improperly could forfeit some or all of their damage deposit and be assessed a $50 charge. If the resident schedules a check-out time with the apartment manager and is unprepared at the scheduled time, he/she will be charged $50 for an improper check out. If the resident is not present for the check- out, the findings of Housing and Residence Life will prevail.
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CLEANING PROCEDURES • Clean oven, including broiler pan, racks, burners, underneath burners, and rings around burners. Pull the stove away from the wall or counter and be sure the sides and back of the stove are clean, as well as the floor underneath. Clean the vent, hood, broiler pan, and bottom drawer of the stove. For apartments with self-cleaning or continuous-cleaning ovens, do not use an aerosol oven cleaner because it will damage the oven, and you will be charged for the repair and/or replacement cost. Please use the self-cleaning setting on the oven. • Clean the outside and inside of all kitchen cabinets, shelves, and drawers, taking care to remove accumulated food particles. • Defrost refrigerator/freezer (if applicable), and clean the inside, top, and sides of the appliance. Pull the refrigerator away from the wall or counter, and clean the floor underneath. Be sure that all original shelves and trays are cleaned and replaced in the refrigerator. Remove excess water, and leave the refrigerator on a low setting. Do not unplug the refrigerator. • Do not use any sharp instruments such as forks, kitchen knives, or screwdrivers to defrost the freezer compartment. Damage caused to the appliance, by using sharp instruments to defrost, will be charged to the resident. Setting pans of hot water in the freezer compartment for short periods of time will speed up the defrosting process. • Clean the kitchen sink thoroughly. Do not use a steel wool pad. A liquid cleaner such as 409 or Soft Scrub is recommended. Be sure the area under the sink is cleaned. • Clean all walls and woodwork. Clean smudges, food particles, and fingerprints off walls, woodwork, doors, light switches, wall plugs, window ledges, and doorjambs. • Clean surfaces of chairs, tables, desks, chests, etc., and clean inside of drawers, desks, and chests. • Clean inside and outside of light fixtures. Remove insects and dust in globes. All light bulbs must be in working order. • Thoroughly clean the bathroom, including tub, toilet, basin, and medicine cabinet, as well as the area under the sink and around the toilet. Remove soap build up from the shower walls, soap dishes, and around sink and shower faucets. Do not use an abrasive-type cleaner (scouring powder such as Comet or Ajax) on fiberglass tub units because it removes the gel coating surface. Use a liquid cleaning product such as 409 or Soft Scrub. • Clean inside and outside of windows in all rooms (if accessible) including window ledges and tracks. This does not include the outside windows of upstairs rooms. • Clean cobwebs from around outside of doors and windows. Wash interior and exterior of the front door. Be sure to pick up litter around the outside of the apartment and re-check the apartment and outside storage closet for personal belongings. • Mop and rinse all uncarpeted floors, but please do not wax the floors. • Do not wash the drapes. Housing and Residence Life allows three hours of cleaning time, at no charge, in each apartment to wash the drapes and wax the floors. Additional cleaning time is charged at $45 per hour to the lessee. CHECK-OUT POLICIES FOR OCCUPIED APARTMENTS POLICY: A vacating resident’s bedroom(s) and the apartment’s common areas must meet Housing and Residence Life standards
as described below. In addition, the apartment must pass a staff inspection for damages and cleanliness prior to the new resident’s ability to check into the apartment. All residents, vacating or remaining, are responsible for cleaning and maintaining the apartment’s common areas at a level that meets health and safety standards. Common areas include the kitchen, living room, bathroom, hallways, and entryway. PROCEDURE: When residents properly check out with the apartment manager, an inspection will be conducted by the apartment manager to ensure that the bedroom(s) and the common areas are clean, safe, and in working condition before new residents will be allowed to check into the apartment . The apartment manager may determine that due to excessive damage or below-standard cleanliness, the apartment is unfit for a new resident(s) to move in and that the apartment requires further inspection by a Housing and Residence Life official. The remaining resident(s) will have five business days from the date of the vacating resident’s check-out date to take corrective action. The check-in date scheduled will be on hold until the apartment meets Housing and Residence Life approval. The new resident(s) moving in will be informed by a Housing and Residence Life official if their check-in date is changed. A Housing and Residence Life official will re-inspect the apartment, and if the common areas or vacant bedroom(s) remains unfit for another resident to occupy, the Housing and Residence Life official will determine a course of action and/or consequences as described below. Throughout the inspection process, Housing and Residence Life officials will communicate with the remaining resident by phone or in writing via mail, e-mail, or a note left in the apartment. NEW RESIDENT CHECK-IN PROCESS: 1) Common areas and vacant bedroom(s) meet Housing and Residence Life standards as described below. 2) New resident has contacted Housing and Residence Life to complete a Housing Contract. 3) New resident has scheduled a check-in appointment with the apartment manager. FAILURE TO COMPLY: If residents refuse to clean and maintain the common areas to the satisfaction of Housing and Residence Life staff, they will be subject to the following consequences: Vacating Resident • Any damages to the vacating residence room or common area will placed on the vacating students account. • A vacating resident may be referred to a university conduct officer for failure to comply with Housing and Residence Life policies. • If the remaining resident(s) is required to move because the apartment does not meet health and safety standards, all costs associated with that move may be divided among all of the vacating and remaining resident(s). Remaining Resident(s) • Remaining resident(s) may be billed for common area damages and/or lack of cleanliness. Charges may be divided among all of the vacating and remaining residents. • In addition, the remaining resident(s) will be responsible for the entire rental payment, beginning on the date the vacating resident(s) properly checked out through the date that the common areas meet Housing and Residence Life standards. When the new resident(s) has been given approval to
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complete the check-in process, rent will be divided among all of the residents occupying the apartment effective on the new resident’s contract date. • If health issues, safety issues, and/or damages are extensive, the remaining resident(s) may be required to either move to another apartment or be evicted from Housing and Residence Life. The costs incurred for a move to another apartment or residence hall may be the responsibility of the remaining and/or vacating resident(s). • The remaining resident(s) will also be referred to a university conduct officer for failure to comply with Housing and Residence Life policies. STANDARDS REQUIRED FOR APARTMENT COMMON AREAS Kitchen: • Stove - Free of excessive grime inside oven, in burner drip pans, under range top, and on exhaust fan grill. • Refrigerator/Freezer - Free of damage and mold or grime that could pose health and/or safety violations. All shelves/ drawers in place and in working order and ice cube trays in good condition. • Cupboards - All shelves must be in place and free of damage. Cabinet beneath the sink will be visually inspected for plumbing leaks. Living Room: • Floors - Carpet and linoleum must be free of damage and/or excessive dirt or grime. Bathroom: • Sink, Toilet, and Bathtub - Free of excessive mold/grime. Hallways: • Walls - Free of excessive damage (no self-repairs allowed). • Floor - Carpet and linoleum must be free of damage and/or excessive dirt or grime. • Cupboards/Closets - All shelves must be in place and free of damage. Entryway: • Door - Screen and/or entrance doors must be present, free from damage, and in good working order. • Landing - Free of personal belongings and/or trash that could pose health/safety or fire hazards. Bedrooms: • The vacating resident(s) is responsible for the cleanliness and upkeep of the bedroom they occupied. Housing and Residence Life staff will conduct a cursory, visual check of the remaining, occupied bedroom(s) to verify that the carpet, walls, and closet doors have been maintained to the satisfaction of Housing and Residence Life staff. No dresser drawers or other personal belongings will be inspected in the remaining, occupied bedrooms. APPEALS A student may appeal move-out charges in writing to the director of housing facilities or their designee. Appeals requested more than 10 days after the Room Condition Report has been processed will not be heard. LEASE TERMINATION By the University The university may be forced to terminate a resident’s lease and occupancy under any one or more of the following conditions: • Failure to pay rent
• Failure of lessee or any roommate to maintain resident eligibility • Failure by lessee or any roommate to abide by rules and regulations in the lease agreement and apartment handbook • Failure by lessee or roommate to abide by university rules and regulations • Lessee or roommate disturbs or fails to get along with other residents • Falsification of application or other documents related to lease agreement • Lessee is found to be subletting their apartment and or allowing guests to stay 5 nights a month or longer. By the Lessee As a lessee, you may terminate a lease for any reason by giving 90 days notice via your MyHousing portal. For your convenience, the apartment Notice-to-Vacate is located on your MyHousing portal. If you terminate your lease and wish to return to university- owned apartments, you must submit a new apartment application and $200 deposit. APARTMENT CONTRACT Rent for partial months will be pro-rated based on a daily rate for the days you have possession of the apartment. Your monthly rent will be equally divided by the number of occupants in the unit. One extra occupant may be added to the standard occupancy for a surcharge of $100 to the base monthly rent. Standard occupancy is 1 person for studio style and 1 bedroom units, 2 people for a 2 bedroom units and 3 people for a 3 bedroom units. Should actual availability of the unit change after you have signed the contract, appropriate adjustments will be made in the following month’s rent. INSTRUCTIONS: This contract is contingent upon the applicant’s academic admission to Central Washington University. Hereafter, you the applicant and future student, will be referred to as the “Student,” and Central Washington University will be referred to as the “University.” 1. Term of Agreement a. The term of this contract shall be indefinite, month-to-month for as long as the Student wishes to remain, fulfillsthe terms of the contract and remains eligible for University Housing. The Student remains eligible as long ashe/she remains enrolled as a full-time Student with a minimum academic load of seven (7) credit hours each quarter atUniversity. Summer Session and correspondence courses are excluded. Summer occupancy is contingent on registration forthe following fall regular session as a full-time Student. [A Student may take over responsibility for an apartment by signing anew contract, if she/he has been a roommate for (1) full academic quarter (not including summer), has an apartmentapplication on file and is a registered Student.] All exceptions to eligibility requirements must be appealed and approved inwriting to the Director of Housing. b. If transferring from a CWU Residence Hall, the “term” remains that specified in the Residence Hall Contract.All other conditions above remain in effect. c. Residents checking in an occupied apartment assume responsibility for the current condition of the apartment. 2. Rent Payment/Deposit a. Rent is due and payable on the FIRST OF EACH MONTH at the Cashier’s Office. Rent for a partial month of occupancy
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12. Services Provided: The University shall furnish electricity, heat, water, sewer, and refuse services. The University shallhave the right to temporarily interrupt such utilities or services when necessary because of accident, emergency, repairs,alterations, or improvements, which, in the judgment of the University, are deemed necessary or desirable. No reduction orwaiver of rent or other compensations may be claimed by the Student, nor shall this contract or any of the obligations of theStudent be affected or reduced by such interruption. 13. Departure Agreement: The Student agrees that at the end of the term for this lease, the unit will be vacated in goodcondition, excepting reasonable wear and tear as determined by the University. Upon termination, all personal belongingsof the Student will be removed from the premises. It is agreed that in the event the personal belongings are not removed,they will be presumed abandoned and will become the property of the University, and will be disposed of accordingly.Removal of abandoned property will be subject to a fee determined during the inspection process. 14. Student Maintenance: The Student agrees to keep the residence, including the sidewalks and stairways adjacent to, in aclean and sanitary condition, and to comply with the laws and ordinances relating to sanitary conditions. The Student agrees,at the Student’s own expense, to keep all drainage pipes free and open, and to protect water, heating and all other pipes, sothey will not freeze or become clogged. 15. Waste and Injury to Premise: The Student agrees not to commit or permit waste, damage, or injury to the property orappurtenances, and to keep the ground upon which the property is situated in good order, and not to let or permit anyrubbish to be deposited or accumulated. At the request of the University, the Student shall be required to remove at theirsole expense, anything in or about the premises, which is determined by the University to create an unacceptable hazardto person or property. 16. Waiver of Breaches: The failure of the University to exercise any right or remedy available to the University as a result ofthe Student’s breach of any of the terms, covenants or conditions of this contract shall not be deemed to be a waiver bythe University of any such rights or remedies. NO terms or conditions of this contract required to be performed by theStudent and no breach thereof shall be waived, altered or modified except upon express written permission of the University.The receipt of payment by the University, with the knowledge of the breach of any terms, covenants or conditions of thiscontract, shall not be deemed a waiver of such breach. 17. Cumulative Remedies: The specified remedies used by the University under the terms of this contract are cumulative andare not intended to be exclusive of any other remedies or means of redress to which the University may be lawfully entitled incase of any breach or threatened breach by the Student of any provision of this contract. 18. Student Damage: Each Student is personally responsible and liable for the cost of cleaning, replacement or repair tothe structure in which they are housed and all damages to (except for reasonable wear and tear as determined by theUniversity) or losses of any University property furnished under this contract. See Apartment Guide. Tenants checking intoan apartment assume responsibility for the current condition of the apartment. 19. Expulsion or Salary Deduction: Failure to satisfy any financial obligations incurred in accordance with the
willbe prorated by the number of days in the month’s rent for every day of occupancy. Late payments are subject to a $50 latecharge. The University has a policy of applying all payments to the oldest outstanding charge on the Student’s account.Should the Student make a “rent” payment when there are older outstanding bills on their account, the payment will beapplied to these older charges, and the rent will remain “unpaid”. If an additional payment is not made to bring the accountup-to-date prior to the rent due date, the Student will be assessed a 1 percent late fee 30 days after due date. 3. Loss and Damage of Property: The University will not be responsible for the loss of any Student property due to theft,vandalism, fire, earthquake, or any other act NOT caused by the direct and sole negligence of the University. Students arestrongly encouraged to purchase property insurance from their personal insurance company. 4. Rate Increase: The rate for the academic years as listed in this contract may be increased by no more than five percentwithin the fiscal year for emergency purposes by directive authorized by the University’s Board of Trustees. All other rentincreases will coincide with the academic calendar, be approved in the normal budget process, and go into effect on July 1.Should a Student have a lapse in full-time Student status, rent will be increased to the non-Student rate effective the first of themonth following the lapse in the Student status. 5. University Entry: The University reserves the right to have authorized personnel enter any unit for the purpose of inspection,repairs and/or other official business. 6. Assignment: The University reserves the right to reassign individuals to a different unit at any time in the event suchreassignment is deemed necessary by the University. 7. Pets: Students are NOT permitted to house cats, dogs or any other animals, with the exception of aquarium-bound fish. Residents with illegal pets are subject to eviction and a $500 fine. 8. Firearms Policy (WAC 106-124-700): no person shall have in possession any gun, pistol, firearm, explosive, dangerouschemical or other dangerous weapon or instrument on University-owned or leased property. Violators of this law shall besubject to appropriate disciplinary or legal action including possible termination of the violator’s housing contract or lease.Exceptions to the firearms policy are noted in WAC 106-124-700. 9. Unlawful Practices: The Student agrees not to permit anything to be done upon University property that is contrary toany law of the State of Washington or the City of Ellensburg. 10. Reassignment Space: The premises are to be used solely for residential purposes of those assigned by the University.Those assigned to the premises by the University may not assign or sublet the whole or any part of the premises or thiscontract, and may not allow others to reside in the premises on an extended and/or permanent basis without the expresswritten permission of the University. Failure to comply will result in a $500 fine and is deemed a breach, which may resultin termination of the contract. Co-ed living in single student space is prohibited. 11. Alterations: Students must secure written permission from the University before altering any portion of the apartment orUniversity-owned equipment or furnishings. University- owned furniture or appliances may not be removed from theassigned unit without written permission.
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25. CWU Staff Only: The term of this Agreement for the Lessee shall not exceed one (1) calendar year from the beginningdate of this Lease and Rental Agreement, or the initial Lease and Rental Agreement in the event this is a subsequent leaseagreement. During the term of the lease, the Lessee shall be a full-time employee of Central Washington University. The Lesseemust have a contract with Central Washington University as a member of the faculty, as holding an administrative exemptposition or occupying a classified staff position for the calendar year. In the event the Lessee fails to meet the requirements ofemployment by Central Washington University, the Lessee must vacate the premises by giving a 30 day notice. APARTMENT GENERAL INFORMATION CHILD ABUSE/DOMESTIC VIOLENCE Residents are encouraged to notify Police Services and the proper local and state authorities in cases of child abuse and domestic violence. Housing and Residence Life, along with Police Services, will investigate cases of perceived child abuse, neglect, or domestic violence. When necessary, cases will be referred to proper local and state agencies. CHILDREN It is the parent’s responsibility to guide, direct, watch, and discipline their own children. If problems arise with children in the apartment complex, please talk directly with the parent(s). If disputes or problems continue, please contact the apartment manager or apartment complex coordinator. The resident is responsible for the actions of children who occupy their apartment. Children must be properly supervised at all times. Neglect of parental responsibility may result in eviction. The resident shall be financially responsible for the actions of the children. Improper conduct of a child could result in cancellation of the lease agreement. STUDENTS WITH DEPENDANTS Students with dependants are defined as a student and spouse and/ or student with children who are declared legal dependents. 1. Students with dependants are no different from any other students in that their primary goal is to succeed in their studies. Their challenge is having additional responsibilities of caring for children and finding time to balance all this with their studies. Noise that wakes up children or distracts from limited study time tends to be the greatest problem. Walls are thin and even several guests talking late or a moderate level of music can wake a sleeping baby. Single students may experience noise of children playing during the day. However, it is expected that the noise quiets around 8 p.m. when many children are going to bed. 2. Behavior that is disruptive will not be tolerated. Families and individuals are expected to work out their differences as outlined in our Responsible Freedom expectation. Any differences that cannot be settled or continued disruptive behavior will be handled by a conduct meeting with the apartment complex coordinator. 3. Apartment residents need to make their guests aware of the apartment policies. Visitors can be a concern for a number of reasons. Some common complaints about visitors are: • Speeding • Drivers of vehicles not being careful around children playing or riding their bikes in the parking lots • Car horns sounding when pulling up to pick up residents or loud car stereos
terms andconditions of this contract may (together with all attorney’s fees and other costs and charges necessary for the collectionof any amount not paid when due) result in action by the University to withhold admission to or registration with theUniversity, the conferring of degrees and issuance of transcripts and/or grade reports, pursuant to WAC 106-124- 010 andWAC 1060124-011, and in the case of employees of the University, the deduction of such financial obligation from wagespursuant to the salary deduction policy of the University. 20. Termination of Contract: The Student may terminate this lease by giving written notice to Housing by signing a vacatingnotice, delivered by mail, other delivery, or delivery in person 90 days prior to vacating the unit. Likewise, this lease may beterminated by the University upon providing a written 20-day prior notice by mail, in person, or other delivery. Once thenotice of termination has been given, failure to leave as indicated makes the student subject to all costs associated with thedelay. This includes but is not limited to costs for eviction and costs to provide temporary housing for the next residentassigned to the unit in question. Extenuating circumstances: If termination of the contract is sought at any time because ofextenuating circumstances, the Student must request in writing to be released from the lease agreement and, at theUniversity’s sole discretion, may be held responsible for rent to the end of the lease term. 21. Showing of Unit: The University shall have the right to show the unit to successor residents during regular businesshours and with advance notice anytime after notice of intention to vacate has been given. 22. Other Terms: The Student hereby acknowledges that these premises are a portion of a housing project beingoperated by the University and it is agreed that any and all existing or future regulations of the University that areapplicable to this housing project in general shall be binding upon the Student and that Student will comply with the termsthereof, including, but not limited to the policies established in the University’s “Apartment Guide” which is herebyincorporated by reference and made part of this contract. 23. Appeals: Students may appeal all damage charges and late fees if they do so within 10 working days of the billing forthese charges and fees. To appeal, simply state your objections, in writing, and mail or deliver it to Housing and ResidenceLife, Central Washington University, 400 E University Way, Ellensburg, WA 98926-7513. Appeals are first heardby an appeals officer and, if further appeal is desirable, through an Executive Director. Decisions of the Executive Directorare final. Damages and fees assessed are due and payable immediately. 24. Discrimination: Central Washington University is an AA/ EEO/Title IX Institution. CWU’s policies and practices affirmand actively promote the rights of all individuals to equal opportunity in education and employment without regard to theirrace, color, religion, creed, national origin, sex, sexual orientation, age, marital status, disability, or status as disabled orVietnam-era veterans .Central Washington University complies with all applicable federal, state, and local laws, regulationsand executive orders. Direct related inquiries to the Office of Affirmative Action, Ellensburg, WA 98926-7497; Telephone 509-963-2205; or TDD 509-962-2207. Persons of disability may request this material in alternative format or makearrangements for reasonable accommodations by calling University Housing at 509-963-1831.
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