same page, thereby improving overall efficiency and strategic alignment. PERFORM CONSISTENT DATA COLLECTION. Using mobile tools and standardized data collection methods ensures that data is collected consistently and accurately, which is vital for reliable analysis and decision-making. Mobile applications linked to centralized systems allow for efficient on-site data collection, ensuring that data is validated and consistent. This consistency also prevents discrepancies and errors that often arise from manual data entry, thereby supporting data integrity over the long term. Consistent data collection practices are foundational for building a comprehensive database that supports strategic planning and operational excellence. REGULARLY UPDATE AND MONITOR DATA. Regularly updating systems fortifies them with the latest security patches, effectively closing vulnerabilities before they can be exploited. Continuous monitoring allows for real-time detection and response to potential threats, minimizing the risk of breaches. Implementing multifactor authentication adds an extra layer of protection by requiring multiple forms of verification, making unauthorized access significantly more difficult. Additionally, conducting annual third- party audits provides an unbiased evaluation of your security posture, identifying weaknesses and ensuring compliance with industry standards. This multifaceted approach is vital for protecting sensitive data in an increasingly complex digital landscape. INVEST IN TRAINING AND STAKEHOLDER APPROVAL. Ensuring that users are
Predictive maintenance strategies also help forecast potential issues and schedule timely interventions, thereby reducing unexpected costs and downtime. By leveraging digital tools for asset management, organizations can ensure their data practices support long-term sustainability and strategic goals. EMBRACING COMPLIANCE AND SUSTAINABILITY Regulatory adherence forms the bedrock of effective federal property portfolio management. By prioritizing real property management compliance, industry professionals can effectively build a resilient, future-ready portfolio. This commitment to data governance and management standards helps mitigate risks and ensures the long- term success and sustainability of federal real property assets. As the industry continues to evolve, these foundational elements will remain critical in navigating the complexities of property management and achieving strategic goals.
well-trained and that all stakeholders are on board is critical for maintaining sustainable data practices. Continuous training helps users understand the importance of accurate data governance and management standards. Gaining buy-in from stakeholders can be challenging, but it is essential for successful implementation. Strategies such as iterative rollouts and demonstrating early wins can help build support and enthusiasm for new systems. Identifying and relying on internal champions who advocate for the system can also significantly enhance adoption and compliance, ensuring that data practices remain sustainable. PRIORITIZE PREDICTIVE MAINTENANCE AND LIFECYCLE MANAGEMENT. Applying industry cost data to assets supports predictive maintenance and life cycle management, which are the keys to long-term strategic planning. Understanding asset life cycle and maintenance needs enables organizations to plan effectively for future requirements. Arno Bischoff explains in a Sept. 4, 2024 Facilities Management Advisor article: “Making preventative maintenance a priority reduces the chances of disruptions. Regular maintenance checks, which should be established based on industry best practices or manufacturers’ recommendations and should be tracked and summarized in monthly reports, play a significant role in this practice.” For federal property managers, this means that preventive data security measures are as essential as physical maintenance strategies for ensuring uninterrupted operations.
CHRIS BARNS
Chris Barns is the vice president of Real Property Consulting at R&K Solutions, an employee-owned small business specializing in real property business support for managers of some of the world’s largest facilities portfolios.
58 | think realty magazine :: july - august 2025
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