The post holder will follow the GDST Strategic Vision, the Estate Strategy and the school business plans. They will also be required to :- • Support the Director of Estates to deliver a professional Estates focused knowledge base to support and enhance best practice throughout the Trust and to implement strategic investment for the Trust • Support the Trust strategy to be leaders in educating girls through Estates and charitable objectives of maximising use of estates assets for benefit of current and future students Accountabilities • Assist the Senior Project Manager in all phases and aspects of delivering projects. • Provide support to other Estates team staff plus GDST schools teams. • Follow the GDST Policies and Best Practices. Key Responsibilities • Assist the Senior/Project Manager in the execution of the management plan for assigned projects • Help coordinate and manage projects from inception to completion • Review project designs and contribute ideas for value solutions
• Carry out daily operational tasks in an effective and timely manner • Facilitate communications between office and project team members • Track and directly report project status updates to Senior/Project Manager and PMO • Help problem solve issues and suggest ways to improve projects • Organize, file, and maintain all current project documents • Enter information into and manage the GDST Asset and Project databases • Assist in ensuring compliance with necessary specifications • Help create, manage, and maintain project budgets • Take responsibility within a designated project for raising orders, paying invoices and facilitating payments • Coordinate and execute daily administrative tasks • Help create and adhere to project timeline and calendar • Schedule meetings, phone calls, site visits etc. • Consult with and gather information from technicians, engineers, contractors, etc. • Maintain positive vendor and client relationships • Ensure project adheres to set schedule and is meeting goals of the client • Ensure CDM and Project Health & Safety duties are carried out within the project team • Carry out procurement activities such a preparing tenders, managing the tender process, organising tender returns and arranging tender interviews • Carry out any other duties as are within the scope, spirit and purpose of the job. Key Relationships
• Head of Capital Development • Senior Project Managers
• Estates colleagues, including Director of Estates, Head of Estate Management, Estates Managers, the Head of PMO and the Head of Sustainability. • School Heads and Directors of Finance & Operations (DFO’s) and other Operational staff (e.g. Facilities Managers and maintenance teams) • ICT, Finance, Legal and other members of the Trust Office Management team • Outsourced service providers (e.g. professional consultants, contractors etc.)
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