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Executive Assistant Advanced ChatGPT cheat sheet
Save frequently used ChatGPT prompts as templates
power user prompt engineering context template
We learned so far that a well-structured prompt helps translate your ideas into clear, actionable output. Whether you're generating a visual, writing content, building workflows, or solving a problem, having a structured template allows you to focus on what you want.
Prompt templates reduce time, keep your requests consistent, and ensure that ChatGPT delivers exactly what you need, in your style and voice for all the personalized GPTs you have designed.
Purpose of the Content What are you trying to communicate or achieve with this writing task? i.e. Inspire EAs to rethink their approach to workflow planning, or educate users about Microsoft 365 tools. Audience Who will read the content? What tone, depth, or style will resonate with them? i.e. EAs looking for advanced strategies, or corporate leaders new to automation. What are you asking ChatGPT to write? Include the style/medium of the context. i.e. Company news article, executive email, LinkedIn caption, creative design one-pager, training material. Length What is your ideal word count or length guideline? i.e. 500 word blog post, 3 paragraph email, 8 slide presentation, 5-page workforce report, 25-page training manual. Define the tone or voice Additional direction on how you want the outcome. i.e. Empowering and clear, no jargon, strategic, direct and professional. Key Points or Structure to Include What should the message cover? List must-have points or a structure. i.e. Introduce the challenge, explain the solution, give real-world example end with an empowering message or call to action. Specific Phrases or Branding Language to Include [optional] Any phrases, quotes, or taglines you want written exactly? Call to Action or Closing Message What should the audience feel, think, or do after reading? i.e. Change the world, inform and teach, explore the visual template, or try it in their own workflow.
Example prompt Write a 100 word message introducing Microsoft Loop Component to executive assistants. Highlight the tool can streamline routine collaboration to align calendars. The tone should be clear, empowering, and simple. Start by identifying common bottlenecks in manually landing on a scheduled date and time for all stakeholders. Then explain how simplifying the process through Microsoft’s built-in tools reduces back-and-forth email. Include a short real-life use case tied to a scenario of how an EA used this to gain back time. End with a reminder that digital fluency is a choice, and automation is one of their greatest tools for operational excellence. Prompt Output Coordinating meetings often leads to bottlenecks—endless emails, changing availabilities, and missed updates. Microsoft Loop Components streamline this by letting executive assistants embed a live scheduling table directly in Teams or Outlook. Instead of juggling replies, all stakeholders update availability in one shared space—no switching apps. An EA used a Loop Component to propose dates for a board prep session; within minutes, leaders aligned without a single follow-up. She gained back hours usually spent on calendar wrangling. Remember: digital fluency is a choice. Tools like Loop are more than features—they’re keys to operational excellence and reclaiming time for high-value work.
A keen eye for detail is essential when working with large language models. The goal is to shape content that reflects yourvoice and character—not the model’s default, computer-generated tone. pro tip
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