F. Recordkeeping An accurate and organized record must be kept of all campaign contributions and expenditures. All individuals who handle contributions and make expenditures must be aware of and practice the recordkeeping procedures required by the Act and FPPC regulations outlined in this manual. While others may be involved, the candidate, treasurer, and principal officer(s) as listed on the committee’s Statement of Organization (Form 410), remain legally responsible for the accuracy of the records. Record Retention Candidates and committees must keep all records, including original source documentation such as bank statements and other records reflecting account activity, and copies of completed campaign statements, for a period of four years from the date the campaign statement relating to the records was filed. Ex 3.3 - Sharon Goldstein, a city council member, filed the first campaign statement on January 31, 2019. The records associated with completing that statement, such as receipts and information about contributors, must be retained until January 31, 2023. Records of Contributions Received and Other Receipts Two types of records are required for receipts: a daily record , showing how much money was received on any given day; and a contributor record , with detailed information on each contributor of $25 or more. The daily record requirement may be met simply with bank statements, copies of checks received, or other documentation that provides the required information listed below.
Fair Political Practices Commission advice@fppc.ca.gov
Chapter 3.12
Campaign Manual 2 August 2023 Page 175
Made with FlippingBook interactive PDF creator