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SUPPLY CHAIN TRANSFORMATION: GUIDE FOR SUPPLIERS
MANCHESTER VENDOR TIMELINE
DEPARTMENT TIMELINE
TASK
PROCESS
CONTACT
Data Validation team will provide forms to vendors for timely completion to ensure set up of items, customer relations, etc. to aid in procurement plans. Teams reach out to suppliers via email and direct calls to establish these connections. All suppliers are asked to provide correct EDI contacts via email.
Data Validation
January 2021
Data validation begins
sdpfrdatavalidation@adusaprocurement.com
rbsesupport@retailbusinessservices.com
EDI / B2B February 2021
EDI setup begins
Inventory flow path and demand impacts communicated Vendor discussions on current freight
Details shared with vendors through this Supply Chain Transformation Vendor Toolkit and through our monthly vendor communications, which are sent through the Vendor Portal .
Network Optimization
March 2021
Internal process.
CPUContracts@adusaprocurement.com
Logistics
May 2021
rates, transition plan and CPU agreements Data validation complete
Three-phase data validation process must be complete on time to allow for IT testing and EDI setup and transaction testing. Once correct contacts are established, EDI will conduct testing. EDI team creates a test PO for all items using the production data set (not test environment) and sends to vendor. Vendor is required to positively validate the information sent and indicate if there are any discrepancies. ALL VENDORS Accounting to send request forms to vendors; vendors to provide completed forms for setup process. EDI team creates a test PO in BICEPS, and the PO is sent to the vendor. Vendor returns corresponding invoice. EDI Test plans to intercept the invoice using a new report that will compare the invoice against the PO sent and report any errors. ALL VENDORS Some vendors may be selected for roundtrip (BICEPS to Prompt) PO/Invoice testing. This is to test the overall flow of transactions through various business test cases required by accounting.
sdpfrdatavalidation@adusaprocurement.com
Data Validation May 2021
rbsesupport@retailbusinessservices.com
EDI / B2B June 2021
EDI setup complete
rbsesupport@retailbusinessservices.com
EDI / B2B Cascading Process
All Item PO Test
Vendors needing new vendor #s identified
RBS.Solutions@Retailbusinessservices.com
Accounting July 2021
BICEPS PO/Invoice Test
rbsesupport@retailbusinessservices.com
EDI / B2B Cascading Process
E2E testing; 25 vendor test only *Tests the overall accounting transaction flow EDI testing and go-live readiness complete Vendor responses for new vendor setup sent Relevant Efficiency Program discussions complete. Vendor inbound CPU agreements due back
rbsesupport@retailbusinessservices.com
EDI / B2B Cascading Process
August 2021
rbsesupport@retailbusinessservices.com
EDI / B2B
August 2021
Vendors to provide completed forms for setup process.
RBS.Solutions@Retailbusinessservices.com
Accounting
Efficiency Programs
August 2021
Efficiency.programs@adusaprocurement.com
August 2021
Vendor to supply completed agreements to logistics team.
CPUContracts@adusaprocurement.com
Logistics
GO LIVE DATE September 2021
Go Time! ADUSA Distribution POs start to land at DC
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