9
SUPPLY CHAIN TRANSFORMATION: GUIDE FOR SUPPLIERS
DATA VALIDATION To support the transition of facilities to the self-managed network, a team is available to ensure correct data is in place for purchase orders. At the vendor level , this includes confirming that there is a vendor number in the ADUSA system for each ship location/lead time combination and making sure those vendor numbers have the correct lead times, purchasing brackets, ship points and PO addresses associated with them. At the item level , this includes making sure each item is associated with the correct vendor number and validating the minimum delivered code, case and unit UPCs, case pack, unit size, case weight/dimensions and pallet pattern. Three-Stage Process The data validation team works with each vendor on a three-stage data validation process . This process is facility- specific, so vendors that ship product to multiple facilities will be contacted separately for each facility. Each Excel file that is sent out includes an instructions tab with detailed information about the definition of each field and the data that a supplier is expected to provide.
PHASE 1
PHASE 2
In Phase 1 , the data validation team reaches out to the vendor contact that C&S had on file to request detailed contact information . We need to confirm the correct contact information for data validation activities, as well as the correct contact for Electronic Data Interchange (EDI) setup. When the vendor returns this information, all contacts are logged. As we move from facility to facility, we will check this list to see if we have a contact on file for a vendor so that we don’t duplicate requests. • Each vendor will be assigned a replenishment analyst who will send tailored data validation requests and serve as your primary contact for purchase order- related data. correct, please provide the following information to sdpfrdatavalidation@adusaprocurement.com . When submitting contact information, please include your ADUSA vendor number(s) (if known) or your C&S vendor number(s). • The following information is needed from suppliers: • If you haven’t seen any correspondence and/ or want to be sure your contact information is - Contact information (name, email, and phone number) for all customer service representatives, sales representatives and brokers. - For each contact, please indicate the product line(s) and/or business area(s) they represent if you have multiple divisions within your organization. - For brokers specifically, indicate whether they are managing order entry or other purchasing-related functions. - Contact information (name, email, and phone number) for your electronic data interchange (EDI) representative. This information will be passed to our B2B group, which will reach out later to establish the EDI trading partner relationship and begin testing. If you are unable to trade EDI at this time, please provide a fax number for PO submission.
In Phase 2 , we send the data validation contact two spreadsheets to validate the vendor data . • Case UPC file - This Excel file lists all the items we have set up in our system under each vendor number. Because vendors may not be familiar with their vendor numbers (which are not the same as the C&S vendor numbers), this sheet serves as a reference point when completing the Vendor Data Validation sheet. • Vendor Data Validation file – This Excel file lists all the vendor numbers we have in our system for the vendor. For each vendor number, we ask the vendor to confirm the bracket min/max and lead time or provide corrections as needed. We also ask that the vendor provide the ship point address, the broker name (if applicable), and the PO address. • When the vendor returns these files, we review them for completeness and respond to the vendor with any questions. Once any issues have been resolved we will make any needed updates in our system.
Made with FlippingBook - Online magazine maker