THE ROLE
Job title:
Assistant Director of Capital Development Capital Development, Estates Division
Working Relationships & Contacts and Management of Other Staff • To manage & supervise other colleagues within the Estates Division reporting to this postholder • As the manager to communicate a clear vision of what is to be achieved overall by a team; encourage individuals to contribute to this common goal to the best of their ability; create a sense of unity and common purpose • To liaise with Senior Management and Senior Academics to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign-offs ’ to completion and handover. • To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. • To focus on the requirements of ‘ end users ’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. • Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. • By agreement with the Director of Finance and Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. • By agreement with the Director, Planning & Development or Project Working Group to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of construction sites, using site lifts, ladders, hoists, access platforms. Utilising all necessary personal protective equipment. To access roof tops, plant rooms, service voids as necessary
• Control quality of performance, construction and documentation
Department Division:
Accountable to:
Director of Estates, Director of Capital Development
5.
Communication
• Listening to user needs and feedback from project boards and others • Articulate project and procurement goals and restraints • Provide written and verbal reports to project boards and committees • Maintain control and efficient communication within project teams • Manage the communications strategy for all projects to ensure a coordinated and a programme of communications for each of the key projects. • Negotiate completion of contracts to meet agreed goals • Oversee administration of contracts • Monitoring and provide timely responses to deviations from, appointments • Discharge the School ’ s statutory and other legal obligations as a client, building owner • and operator through the inspection, design, procurement, construction, handover and operation stages • Management of a team of in-house project managers, designers and administrative support • Responsibility for staff management,training and mentoring • In liaison with the Project Director plan staff workload priorities • To supervise in-house staff and external consultants deputising for the Director of Planning & Development as and when required with full executive powers Decision Making The post holder will be given delegate authority and decision making for major projects, policies and office / staff management matters within the bounds of the School procedures and financial approval system to ensure projects are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. 6. Personnel Management
Job Summary The post holder will be a senior member of the Estates Capital Development Team, managing the School ’ s capital development programme from project inception to final completion and subsequent post occupancy reviews. This will involve working with staff at all levels including, where appropriate, students in order to establish needs for detailed design. Overseeing the design and construction processes for individual major capital projects and reporting on progress to Project Boards and School Committees. MAIN RESPONSIBILITIES
Accountable for: •
• Set and deliver the project to agreed internally or externally determined targets of quality programme and price • Identify and manage risks throughout the project
Liaison with departments and others to ascertain project accommodation requirements and cost limits so as to ensure comprehensive briefing of the design team. • Ensuring the best procurement strategy is selected and sound management of the selected process is achieved. • Proactively managing the overall procurement process throughout the design and construction phases to ensure that projects are kept to a high quality, programme and within budget • Coordinating the flow of information so that high quality buildings are specified, designed and built with the designs fully in accordance with relevant legislation and good design practice • Organising, selection and appointment of designers, cost consultants and other specialists that may be required for each project. • The coordination of planning submissions and subsequent negotiations with relevant authorities. • Liaison with funding bodies when special grants are available for projects • Liaison with the Office of Development and Alumni Relations ( ODAR ) and donors about specific major projects and site visits when required • To proactively manage the project stages using the project handbook ensure that milestone requirements are achieved to enable projects to continue following the compliance of the office handbook. • To ensure compliance with agreed environmental policies and procedures. Principal Responsibilities 1. Project leadership • Set project goals and strategy for project delivery • Motivate the project team to achieve the goals • Oversee project team performance • Adapt the objectives of the project team, or the environment, to meet changing circumstances
2.
Financial Management Advise on project budgets
• •
Manage financial risk
• Structure the project budget (fee contingencies, construction etc) • Monitor and control cash flows • Authorise expenditure and act as delegated Budget Holder • Respond to deviations from or changes to the budget • Obtain and interpret external financial / quality information to ascertain that value has been achieved 3. Programme Management. • Advise about programming implications of different procurement routes or forms of construction • Develop the project programme, design programme and construction programme with consultants • Ensure programmes submitted by designers and contractors are realistic and have appropriate time contingencies • Monitor programme and respond to deviation • Arrange appointments or interview panels to assess the quality of the cost of design and construction services offered • Determine the methodology and supervise the operation of quality / price procurement • Ensure that statutory authority and School policies and procedures are complied with • Control the balance between aesthetic and practical design 4. Quality Management
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