PAPERmaking! FROM THE PUBLISHERS OF PAPER TECHNOLOGY ® Volume 10, Number 2, 2024
Any.do It's natural not to know the entire task lineup of a project. If you have trouble figuring out all the steps to get from zero to complete, Any.do generates tasks for you. Whenever you're writing them down, you can take a look at AI suggestions and click to enlarge your list. Connect Any.do to Zapier to automate all your task management processes. BeeDone BeeDone is a quirky option directed at those of us who need a little excitement to get things done (I'm 100% guilty here). Based on principles put forward by Cal Newport and James Clear (among other productivity greats), the app turns boring tasks into little games, offering rewards whenever you move forward. It keeps track of your habits, offers an AI assistant to guide you, and you can spin the Task Roulette if you feel like tackling a random one from your list. 9. AI transcription apps and meeting assistants Taking notes in meetings may reduce your focus, so why not scrap that activity entirely? AI transcription/meeting assistant apps are great to turn voice into text, letting you browse it later. This will help you be more present in your meetings and, at the same time, be able to thoroughly analyze the transcription later. Fireflies Fireflies is great to transcribe all your meetings, tracking the conversation topics along the way. It has its own bot called Fred that can handle summarizing the meeting's contents, generating text, and searching through your history to meet your query. Airgram Airgram has all the core transcription features too. But it also adds AI data extraction on top of it, helping you extract bits of information, such as currencies, people, or places from unstructured data. Krisp Krisp is actually an audio optimization tool that reduces background noise to help you sound better in meetings. While you can use it to improve your podcast or other important recordings, you can also use it to assist you in your meetings by transcribing everything. 10. AI apps for scheduling No one loves the back and forth of setting up meetings, or any of the extra work tied to scheduling your work for the day. In an ideal world, you'd just look at your calendar, hop on meetings, and start your tasks at the marked date and time. We're getting closer to that, as AI can already take some trouble out of scheduling your work and your life. Reclaim Reclaim does a great job protecting your habits, so you never miss your weekly fitness objectives or your reading targets. More than that, it'll defend the time you need to complete important tasks by rearranging your schedule. Clockwise Clockwise is better for teams, promising to save you one hour per week — and to show you that it works, it'll schedule a one-hour break shortly after you start using it. You can adjust the settings to create your ideal day where work, breaks, and meetings live in harmony. Motion Motion focuses on project management, helping you keep track of all the tasks you still have to complete. By tweaking each task priority, you'll be telling the AI engine when it should land on the calendar and how to place the other tasks around it. 11. AI apps for email and inbox management People spend about one month per year managing their work email inbox — no, I didn't make this up. With so many messages to follow up on, it can feel like email is driving you away from what really moves your work forward. You can start cutting the admin time here by using an AI email assistant to categorize, generate reply drafts, and keep everything up to date.
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Article 12 – Using AI in the Office
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