Need-To-Know Basics
CHECK-IN & T-SHIRT DISTRIBUTION
CHECK-IN & T-SHIRT DISTRIBUTION Participants who registered online before race day only need to check-in on the morning of the event if they qualify for an event t-shirt, wish to donate, or want a fillable bib.
Sample: Registration Report
To facilitate a smooth check-in process for our event participants, please follow these instructions carefully: 1. Start by asking the participant for their last name. If the participant is a team captain looking to check in their whole team, you should use the registration list sorted by team name instead of the standard one sorted by last name. 2. Locate the participant’s name on the list of registered individuals.
3. Use a highlighter to mark off the participant’s name, indicating they have checked in.
4. Ensure that we have emergency contact details for the participant (listed in the emergency contact column). a ) If these details are missing, request the information from the participant and record it in the designated area. 5. Find the column labeled “T-Shirt” on the registration list. a ) If the participant is eligible for a shirt (indicated by a “Yes” in this column because they’ve donated or fundraised $50), provide them with an event shirt in the size noted. i. If a participant desires a size different from what they initially requested, they can return to the check-in table after the event to see if an exchange for the desired size is possible. This is subject to availability. ii. Please note: Different-colored t-shirts are designated for different types of participants. Patients and survivors are highlighted on the registration sheet and will receive a special light blue T-shirt, regardless of their donation or fundraising status. General participants who qualified for a shirt will receive a royal blue t-shirt. Please ensure that only patients/survivors receive the light blue shirts. b) Participants not marked as “Yes” have not earned a shirt, but they can still donate $50 at check-in via cash, check, credit card via Square Reader, ZERO’s Venmo, or our online QR donation form to get one. Please see the “Collecting Donations” section for proper procedures.
6. Lastly, inform the participants that they are all set and extend a warm welcome to them for participating in the ZERO Prostate Cancer Run/Walk event!
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