Fire Safety Manager Candidate Information Pack
Contents Introduction About LSE LSE Fire The Role – Fire Safety Manager Person Specification Working at LSE Application Process
Introduction
The LSE Estates Division is responsible for development and implementation of the LSE Estates Strategy supporting the School’s strategic objectives, and fire safety compliance forms a crucial part of this. The Fire Safety Manager will support the Estates Team in all aspects of the delivery of a high quality and professional service to ensure compliance with current fire safety legislation, standards and promote a positive fire safety culture amongst the staff and student body that maintains a working environment that is at minimum risk of fire. Support the Division and the School in the management of Health and Safety at Work Regulations.
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About LSE LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSE’s reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students.
Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains constant: our commitment to the original vision of LSE, as ‘a community of people and ideas, founded to know the causes of things, for the betterment of society’. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
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LSE at a glance Take a look at our most informative facts and figures
Careers and employability The most recent graduation data is for the academic year 2018/19.
Rankings
The top ten fields of employment for LSE students are:
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Law and legal services
Financial services
Banking
Consultancy
Education
Ranking for social science and management subjects in the QS World and Subject Rankings 2021
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Local government, public, social and welfare services
Charities, voluntary sector and Trusts
Central government
Media and arts
Health
People
Academic facilities
Seven academic partnerships with universities across the world
LSE has 29 academic departments and institutes
19 research centres
In 2021 LSE became the first Carbon Neutral verified university in the UK.
LSE's Library is one of the largest social science libraries in Europe. It has designated status as the British Library of Political and Economic Science from Arts Council England.
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LSE Fire
“Improving the student experience lies at the heart of what we do. We are focussed on providing world class buildings and facilities and through excellent customer service we aim to ensure the safe, secure and environmentally sound operation and
The Estates Division is responsible for development and implementation of the LSE’s Estates Strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment, commensurate with LSE’s academic standing. Strategic projects are developed and delivered by the Capital Development team, responsible for the planning and implementation of major capital projects, long term maintenance and carbon management in progress at the School.
maintenance of LSE assets.” LSE Estates Division Mission
Notable recent projects include:
- LSE’s Centre Building Redevelopment project, which creates a state of the art flexible and highly sustainable
- The Saw Swee Hock Student Centre. The striking building design received praise from students, staff and architecture critics alike, and has been nominated, shortlisted and presented with numerous awards including being shortlisted for the prestigious Stirling Prize. Swa Swee H
academic and teaching building. CBR project
Looking to the future we have ambitious plans including the delivery of three projects each with budgets in excess of £100m: - The Marshall Building. An academic-led mixed use building in the heart of the campus that will house a sports centre, teaching and learning hub, arts facilities, several academic departments and the The Marshall Institute for Philanthropy and Social Entrepreneurship. The Marshall Building
- A major new development, that will be the subject of an international design competition, to create an Executive Education facility for LSE. - A major project with a development partner to deliver a large-scale increase in high-quality student accommodation provision at LSE.
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The Role - Fire Safety Manager
Job Summary: To support the Estates Team in all aspects of the delivery of a high quality and professional service to ensure compliance with current fire safety legislation, standards and promote a positive fire safety culture amongst the staff and student body that maintains a working environment that is at minimum risk of fire. Support the Division and the School in the management of Health and Safety at Work Regulations.
This form summarises the purpose of the job and lists its key tasks. It is not a definite list of all the tasks to be undertaken as those can be varied from time to time at the discretion of the School, in consultation with the postholder. Department/Division : Estates Accountable to: Director of Facilities
Main Responsibilities Communication 1. Provide professional fire safety advice and guidance to the University staff and students, in support of the development, review and implementation of fire safety strategy, policies, codes of practice and procedures. 2. Assist in the formulation and dissemination of fire safety policies, codes of practice, guidance notes and advisory
projects, alterations and the relevant building regulations. 5. Under the direction of the Director of Facilities, liaise with statutory bodies including HSE, fire authorities, local authorities, Insurers and other external agencies in matters relating to fire. 6. Preparation and presentation of formal reports. Evaluation of options with clear recommendations for decision making.
Teamwork and Motivation 1. Engage with staff in estates and across the school to continuously look for opportunities to improve the service.
and adherence to good fire safety practice throughout the university.
3. Maintain and develop
appropriate administrative systems for effective communication of fire safety matters throughout the university, which shall cover statistical reports,
recommendations associated with fires and safety matters. 4. To liaise, in particular, with the Capital Development team in relation to the provision and advice on the fire safety implications of new building
information with the aim of maintaining awareness
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The Role - Fire Safety Manager
Service Delivery 1. Lead the Divisions input into the formulation and development of current
2. Design layouts of premises being built or refurbished by Capital Development can result in conflict with fire safety legislation; the fire safety officer may have introduce possible changes to accommodate legislation, in liaison with colleagues. 3. Any fire safety issues that arise are dealt with by the fire safety officer as main spokesperson for the University when they involve internal or external parties, e.g. Fire and Rescue Service. active fire safety items, e.g., Automatic Fire Detection involves discussion and can lead to design changes to ensure such systems are suitable for the differing design and occupancy of University buildings. 4. Consultation with other agencies dealing with Analysis and Research 1. To independently conduct surveys, analysis and research as part of the Facilities Management Team for the purpose of management information provision and effective service evaluation. 2. To identify methods of analysis or investigation (qualitative or quantitative) according to the type of data we have/need and objectives. 3. Ability to identify and interpret trends based on analysis of quality control data.
Departments of the University on all matters concerned with fire prevention, fire safety and emergency procedures, so as to ensure that organisational arrangements are in place to effectively manage fire safety within the School and Halls of Residence.
Knowledge and Experience 1. Working experience of Health and Safety Legislation. 2. Ability to deal efficiently and professionally with a wide range of staff, students and stakeholders, many at senior levels with the primary focus of delivering excellent customer service. Liaison and Networking 1. Establishing and maintaining contacts and liaison is maintained between FM and all departments within the School to ensure all fire and safety services are delivered appropriately. 2. Working with all members of the School community to ensure performance of Fire Safety services is appropriate and delivered to the agreed quality in a timely manner. To constantly monitor and where appropriate adjust service delivery models to achieve continuous improvements. 3. Participating and networking with other universities and relevant professional bodies/ organisations to ensure policies and standards of ‘best practice’ are developed and applied in the delivery of services.
6. Liaise with staff in residencies and residential life to design, implement and monitor a suitable fire safety training programme and to ensure the security of all necessary records. In addition, liaise with the Security and the Disability and Welfare staff in providing training and support for fire wardens and users of the Evac chair system. 7. To participate and contribute to the development of the wider Estates Team and carryout such duties in relation to fire safety and other health and safety matters as may become necessary.
6. Effectively forward plan the organisation to ensure all elements of fire safety legislation are complied with and ensure that the University’s fire safety policy complies with the demands of legislation. Estates Department regarding all fire safety matters affecting all premises, thus developing compliance and control strategies as required by statutory provisions. 8. Lead liaison between the University and enforcing and other authorities during a major fire incident to ensure all parties work together effectively, and that the University’s staff, students and interests are protected. appropriate methods for the safe emergency evacuation of disabled persons as required under the Fire Reform Order as well as achieving compliance with the implications of the Disability Discrimination Act. 10. To formulate and implement a risk based schedule of work, undertake systemic fire safety risk assessments in accordance with the Fire Reform Order. 11. To develop and implement a fire safety inspection and audit programmes and organise and monitor fire drills and emergency evacuation procedures. 12. To liaise closely with all 7. Liaise with members of 9. To advise and identify
University policy to comply with fire safety legislation, for example Multi-Occupancy Building User Groups and disabled evacuation, and ensure that the University’s fire safety policy complies with the demands of legislation. development to Design and implement the University’s building fire risk assessment programme in accordance with the The Regulatory Reform (Fire Safety) Order 2005, covering the entire University estate. 3. Lead development of the University’s strategic and operational fire contingency planning measures to accommodate individual major acute events, and ensure their integration into the School’s overall business continuity planning arrangements. 2. Work With Capital 4. Liaise at an appropriate professional level with the local Health and Safety Executive, London Fire Brigade and other relevant Fire and Rescue Services, Local Authorities and other external agencies in all matters relating to fire legislation compliance and fire safety standards. 5. Provide professional advice and support to all sectors of the University on fire safety standards requirements in buildings to ensure consistent compliance with legislation.
13. Ensure that all staff are
compliant with Health & Safety and other relevant legislation.
Planning and Organising 1. To assist in the development and implementation of a university-wide fire safety strategy and for planning the university’s fire safety activities under the direction of the Director of Facilities. 2. To assist in the development and keep under review a range of policies, codes of practice and procedures on fire safety and ensure an effective framework for monitoring of fire safety compliance and practice. 3. To provide a professional advisory and training service on the range of fire safety issues affecting the university, including the delivery of a range of training. 4. To identify relevant fire safety training for the university and liaise with the health and safety team to ensure delivery. 5. To undertake the functions of a ‘competent ‘person in relation to such duties as required under the provisions of the Fire Reform Order.
8. To undertake continuing
professional development as necessary and contribute to the estates meetings as and when required.
Decision Making 1. Decisions on the
implementation of the University fire safety policy to meet statutory requirements. 2. In conjunction with the Director of Facilities, decide on contents of University Fire Safety policy, including updates due to changing standards and legislation. Initiative and Problem Solving 1. Investigate fire and fire related accidents or incidents and to make appropriate recommendations regarding preventative measures.
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Person Specification This form lists the essential and desirable requirements needed in order to do the job. Applicants will be shortlisted solely on the extent to which they meet these requirements. Department/Division: Estates Accountable to: Director of Facilities
Competency Evidence
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Competency Evidence
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Competency
Decision Making Evidence of managing day-to-day priorities and that of team.
Excellent written and oral skills including the use of all standard Microsoft office software.
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Ability to convey complex information in a clear and concise manner.
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Provide expert advice as the ‘competent person’ for safety to senior management which will have an effect on institutional policy and practice throughout the School. Determine the timescales and implementation of recommendations from audits and investigations. Ability to plan and organise own workload and that of others in order to consistently meet deadlines, often under pressure. Ability to implement high level decisions and monitor progress against objectives and agreed actions.
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Provide evidence of writing reports.
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Ability to prioritise Jobs and manage workload efficiently and be able to communicate any requirements that may affect the timely delivery of results. Evidence of liaising with statutory bodies including HSE, fire authorities, local authorities, Insurers and other external agencies in matters relating to fire.
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Planning and Organising Resources
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Service Delivery Evidence of developing and implementing policy in line with current legislation. Organise, manage and ensure effective resolution of recommendations, decisions and actions particularly those arising from fire risk assessments.
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Initiative and Problem Solving
Proven ability to evaluate options and resolve problems.
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Ability to deal with emergency situations evaluates the situation and deal with appropriately.
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Develop and implement solutions to continually improve fire safety processes are delivered across the School e.g. provision of effective processes to ensure compliance with relevant regulations. Evidence of developing and implementing fire safety inspection and audit programmes and organise and monitor fire drills and emergency evacuation procedures. Graduate Member (or above) of the Institution of Fire Engineers GIFireE, Member Grade of the Institute of Fire Prevention Officers OR Member Grade of the Institute of Fire Safety Managers or equivalent.
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Required to apply their significant knowledge, expertise professional autonomy in fire safety management to address problems and unresolved issues often involving a number of parties.
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Analysis and Research
Ability to analyse information to determine service efficiency.
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Research new regulatory developments, emerging case law and professional best practice guidance and relevant precedents to analyse how these may affect the work of the School.
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Knowledge and Experience
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E – Essential: Requirements without which the job could not be done. D – Desirable: Requirements that would enable the candidate to perform the job well.
Experience of working in similar roles within large organisations.
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Experience of undertaking fire risk assessments across a multi-site organisation and of working to strict deadlines in an ever-changing environment. Act as the nominated responsible person in relation to fire safety, ensuring that the University meets all of its statutory and non-statutory fire safety management duties in relation to fire safety legislation and associated building regulations. Evidence of providing a proactive professional functional service embracing all areas of fire safety management including: development of strategy and policy. Ability to maintain a quality information system, undertaking fire risk assessment, fire safety inspections/audits, investigating fire safety incidents, and contract management.
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Working at LSE Join LSE and you’ll work in a world-leading university where cutting edge research is happening now, in the heart of a vibrant city. We have challenging and rewarding roles for committed individuals. In return we offer a good work-life balance, with generous holidays and award-winning family-friendly policies. Diversity is valued and staff development is taken seriously. We have a strong sense of community. We even have some good parties. Our staff say they are proud to work here. As a member of LSE staff, you’ll be provided with a competitive salary and pension scheme, generous annual leave (41 days p.a. including bank holidays) as well as benefiting from excellent training and development opportunities.
However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace. Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room Further information can be viewed at https://info. lse.ac.uk/staff/divisions/Human-Resources/ Working-for-LSE/Staff-Benefits
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Application Process LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group (MRG). To arrange a confidential briefing conversation please contact our advisor Matthew Giles of MRG on 02039 629 900. Applications should consist of a CV and cover letter and be sent to matthew.giles@mrgpeople.co.uk. LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School’s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience. We encourage and welcome applications from all sections of the community. https://info.lse.ac.uk/staff/divisions/equity-diversity-and-inclusion
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