Chief Engineer Playbook to Success
• Compare all proposals and service costs with historical data and prior visits (as needed). • Verify all vendor findings before approving repairs or replacements of equipment. o Use RDOF and other chiefs as resources if unsure. • Ensure vendors follow hotel safety, access, and professionalism standards. • Manage vendor communication, scheduling, compliance, and documentation. • Train engineering staS in vendor oversight and verification skills. • Maintain accurate records of vendor performance, contracts, and PM logs. • Protect operating and CAPEX budgets through proper validation and negotiation. 2. Detailed Information on Each Responsibility: Vetting & Selecting Vendors • Confirm vendor qualifications through Avendra or ensure they meet Avendra- equivalent requirements (insurance, licensing, background, references). • Ensure the vendor understands hospitality-specific expectations: o Non-disruptive work o Cleanliness o Guest-impact awareness o After-hours or early-morning service when needed Standardized Proposal Requirements Require a consistent and complete proposal format containing: • Full scope of work (SOW) • Labor breakdown • Materials list + markup rate • Timeline for completion • Warranty terms • Any additional fees (trip charges, fuel, disposal, environmental fees)
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