Job Description.
JOB TITLE: Head of Property & Estates
revaluations, adhering to budget and required criteria and all aspects of Health & Safety. • Responsibility for external contracts, consultants and contractors in all aspects of the estate’s management and for maintaining and promoting good tenant/neighbour relations. • Initiating, as needed, enquiries with the Foundation’s lawyers and surveyor. • Arboricultural management; permissions under, and enforcement of, restrictive covenants. • The role includes office management: managing office supplies, contracts (cleaning, photocopier, comms) and security. TYPICAL DUTIES: • Oversight of all aspects of the Walcot Estate • Security and safety of operational properties and vacant properties • Reactive maintenance • All aspects of lettings (end of tenancies, works, finding new tenants, on boarding, all tasks associated with AST lettings and tenancies, including deposit management, appointment of, and liaison with, letting agents) • Maintain key and control distribution • Oversight, with surveyor, of planned maintenance work • Weekly inspection of vacant properties • To ensure compliance with landlord and employer health and safety obligations • To maintain accurate records/documentation associated with your work • To be part of special projects as may be reasonably required. • Attendance is required at the Investment Committee which meets four times a year at
flats) and include a small number of commercial units and two Greens. Rents account for c.£1.4m of the Foundation’s income and, with stock market income, fund its charitable work in Lambeth. The Head of Property & Estates will hold overall responsibility for the operational management of the property portfolio and historic Walcot Estate. Additionally, the role includes Office Management functions. MAIN TASKS/DUTIES & RESPONSIBILITIES These include, but are not limited to the following: • To advise the Director and Governors (as required) on new regulations affecting the Estate, recommend options for their implementation and ensure compliance within agreed timescales. • To provide to the Finance Manager projections of costs and rents to allow him to prepare budgets and cash flow forecasts for the Estate. • In consultation with the Director, to lead in the development and management of long-term maintenance plans for the estate. • In consultation with the Director, to assist in the development, maintenance and management of the overall risk register and business recovery plans. • Securing and managing lettings, managing and organising repairs and maintenance (reactive and planned), maximising rental income consistent with securing a long term sustainable income stream from investment properties, ensuring regulatory and statutory compliance and quality standards, income cash flow projections and managing reversions from registered rent status, planning and managing minor refurbishments, overseeing five-yearly (and as needed partial periodic) property portfolio
HOURS, LOCATION AND SALARY/BENEFITS Based at the Foundation’s offices 127 Kennington Road London SE11 6SF Full time (35hrs) Salary £55k-£60k pa plus 10% pension contribution REPORTS: • Reporting to Director of The Trust • Working closely with the Finance Manager. • Estates Administrator Directly reports. • There are various external relationships to manage and support, including those with Cluttons (Surveyors), building, repairs and maintenance contractors, landscaping, grounds and arboriculture maintenance, letting and estate agents, cleaners etc. ABOUT THE WALCOT FOUNDATION: The Walcot Foundation are a grant making charity, helping make change happen for those affected by modern day poverty and disadvantage. Over the ten years to March 2023, The Foundation made 3,798 grants totalling over £22million. Through grant-making they create opportunities and possibilities. The approach is not to give a hand-out but a hand-up. The focus of their work is improving the whole-life prospects of Lambeth citizens affected by low income. THE ROLE The Foundation owns and rents 100 properties in the immediate vicinity of its own offices. These are mostly residential (houses and a mansion block of
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