Duties and Responsibilities
Job Description
ject management and governance struc- ture, including the development of Project Initiation Documents, rigorous Stakeholder engagement, Project Execution Plans, Risk Register, and Project Board Reports that also meet the needs of external funders where applicable. (with EAF Director of Strategic Projects – Life Sciences plus IT Services Lead- ership team) • Develop and implement robust manage- ment information systems to ensure that project finances and programmes are ac- tively monitored and reported to the agreed committees/groups. • Foster a culture of minimising change dur- ing projects and ensure that change control is operated effectively and actively on all projects. • Ensure that the University Finance and Pro- curement policies are adhered to. • Drive a strong zero tolerance safety culture within the team and with all suppliers to ensure the delivery of a safe, healthy and secure environment for students, staff and visitors. • Keep abreast of Faculty, School, Institute, Professional Services and Student Union pri- orities relating to the physical Estate. • Responsible for establishing, monitoring and demonstrating best value across core consulting and delivery partners.(includ- ing design, cost, planning, legal, property, workplace) • Develop, implement and monitor the QM Space Management Strategy including a rolling programme of prioritised interven- tions across the existing Estate. • Ensure accurate and timely submission of reports and annual returns to external agencies e.g. Estates Management Returns
(EMR) return to Higher Education Statistics Agency (HESA)
• Ensure robust process/project/task review and demonstrate evidence-based action planning. • Ensure that all staff benefit from an annu- al Performance Appraisal and Development Review. • Develop and communicate the annual and rolling 3-5 year medium range objectives for Estates Development services with key stakeholders. • Contribute to institutional strategic plan- ning and decision making. Act as an expert advisor on matters relating to the develop- ment of the campus and its related services. • Actively promote the Estates and Facilities Directorate by establishing and maintaining excellent working relationships throughout the University. • Represent the University externally in a pro- fessional, collegial and enthusiastic manner. • Keep abreast of the market, legislation and political environments within which the University operates and advise accordingly. • Build effective relationships with planning authorities at both borough and city level. Develop detailed working knowledge of relevant local plans. Work with communi- ty and engagement colleagues to be fully versed in the local agenda at campus and borough level as well as across East London. • Lead on cross-University strategic projects, as required by the Director of EFCD, Chief Operations Officer or Principal. • Responsible for ensuring that the Universi- ty’s Health and Safety policies are fully un- derstood and implemented across Campus and Commercial Services.
leadership to the Estates and Facilities Sen- ior Management Team to ensure continu- ous improvement and professionalisation of the Directorate. • Maintain an active professional network in order to embed best practise from both within and outside the HE sector. • Ensure that hybrid working arrangements are aligned to and fully support current and future service delivery operating models. • Be available to attend internal and external committees as required by Director EFCD The above list of responsibilities is not exhaus- tive, and the jobholder may be required to un- dertake other duties commensurate with the level of the role, as reasonably requested by their line manager. This job description sets out the duties of the post at the time it was drawn up. Such duties may vary from time to time without changing the general character of the duties or level of the responsibility entailed. Such variations are a common occurrence and cannot in themselves justify a reconsideration of the grading of the post.
• Develop, implement and monitor the QM Strategic Property Asset Management plan. • Develop, implement and monitor the QM Building Information Management (BIM) Strategy with particular emphasis on transi- tioning from Capital Projects to Operational use. • Support the Director EFCD in developing the Directorate Future Systems Architecture vision. • Support the Director EFCD in developing the vision and integrated implementation programme for Smart Campus (Campus of the Future) capability. • Ensure service partners are delivering to their KPIs and are fully supported by the Directorate to ensure optimal delivery and cost effectiveness. • Agree and monitor quality, programme and cost targets across the project portfolio and provide monthly updates to the Directorate on performance targets. • Support Director EFCD and the Head of En- vironmental Sustainability in delivering the Environmental Sustainability Action Plan and the Heat De-Carbonisation plan. • Develop, implement and monitor a ser- vice improvement plan for each service line within Estates Development. • Ensure whole-service commitment to the delivery of the Estates Development Busi- ness Plan through effective performance management techniques. Ensure all staff have a clear understanding of what is ex- pected of them and have the time, training and resources to excel in their roles.
• Contribute positively, and provide thought
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