FEELING OVERWHELMED PERSONALLY AND PROFESSIONALLY? MY SIMPLE SYSTEM TO COPE BUSINESS HOW-TO
Priorities — These are important things that need to be done in the near future. For example, if I have a new marketing campaign that needs to be ready in two weeks, I would list that under priorities. Systematize — Here I list anything needing a new system to make sure I (or someone else) get this repetitive item done each day, week, or month. Once I have a system in place to complete a repetitive task, I document the process and add calendar reminders (if it’s a task for me) to make sure I don’t miss doing the task. By creating a system and setting a reminder in my calendar, I can mentally cross it off and get near-instant stress relief from this task. Fix — In this area, I list problems to be solved, typically urgent in nature or just things that are annoying me, that I need to fix to make my life easier. Many times, these tasks can be urgent, but not always. For example, I may need to fix a system or update a training. I may even list personal items, like updating the code on my garage door keypad. To-Do — Finally, these are typically small tasks that just need to be completed — simple things like returning an email or writing an article. The list may also include other miscellaneous personal or professional items. Once I have my list done, I go through and create sublists under each item. These are the smaller tasks I need to do in order to complete the larger task. I then look over my list for any items I can delegate to someone else. This is a nice way to gain some leverage. By using this format to organize everything I need to get done, I’m able to get clarity on what needs to happen, make a plan to get it done, and finally see my progress as I complete tasks, which gives me a sense of accomplishment. I’ve found that when I’m overwhelmed or stressed out, visually seeing my wins for the day really helps.
Do you ever find yourself overwhelmed in life? You have too many things to do and too many projects left incomplete. Maybe your personal or professional life is causing you to lose focus.
I’ve had this happen to me many times, including recently. Though I found the solution that works best to get me out of feeling overwhelmed, I completely forgot about it until this morning when I woke up at 3:45 a.m. and couldn’t get back to sleep due to all the open items on my mind. Here’s my simple system.
The first thing I do is make a list of all the items I need to get done. The list includes four areas where I categorize each item I need done.
Priorities Systematize Fix To-Do
–Shaun
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