Leopardo Companies, Inc. Estimating Department Bid Procedures
I.
Market VP/PX Division 1 Responsibilities
All items contained in the division 1 specification section and the invitation to bid including but not limited to the following items below; 1. Assign a project manager and Superintendent to the project. 2. Create a detailed site logistics plan. 3. Develop a schedule. 4. Prepare the general conditions and general requirements estimate complete. Determine with the team if we are going to discount our standard staff billing rates (i.e. management, carpentry, laborer etc.). Refer to the bid strategy for the project or consult with the market VP/PX. 5. Review the owner contract agreement. 6. Obtain bid bonds, letters from surety companies, quotes for builders risk if applicable etc. 7. Review insurance requirements. 8. Review bidders list and assist in the creation/development of bid strategies. 9. Develop EEO strategies/goals if required 10. Determine who the bid runners are and review the proposal documents ahead of time with them. Have the envelopes or packaging for bid documents etc. completed and ready to go. 11. Be part of the bid review and bid day process. 12. Call and or meet with subs that are bidding the project but will not bid to us due to past relationship issues, master contract issues etc. 13. Obtain permit costs (if the permit is provided by owner, but all other permits and fees are by us, provide a cost for these permits/other fees) 14. Bid review of all self performed items of work. 15. Bid review of self performed items of work, logistics, schedule, GC/GR’s, bid forms etc. need to be completed one (1) week prior to the bid due date. 16. Attend all pre-bid meetings and then down load the estimators (given the complexity of the project the estimator may need to attend the pre-bid) Give the lead estimator a copy of the sign in sheets along with any subcontractor information you may have obtained. 17. Inform the bid team of who our competitors are, day time bids are due and any pertinent dates such as RFI cut offs, pre-bid meetings etc. 18. Upon receiving the contract documents create a check list of the required forms and paper work to be submitted with the bid. This check list could include a bid bond, submitting a letter from our surety company indicating we can bond the project, a sample insurance certificate, bid forms, alternates, etc. Have all bid forms etc. requiring signatures signed, corporate sealed and notarized immediately leaving blank any dates to be filled in later in case the project is extended. Prepare any and all items for submission that are to accompany our bid such as uncompleted work statements, financial
Page 1 of 12
Return to Table of Contents
Made with FlippingBook flipbook maker