PROJECT MANAGER CANDIDATE INFORMATION PACK
CONTENTS
INTRODUCTION
ABOUT LSE
INTRODUCTION
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT
The LSE was founded in 1895 and has grown to become one of the foremost social science uni- versities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. In 2021 LSE became the first Carbon Neu - tral verified university in the UK. The LSE Estates Division is responsible for devel- opment and implementation of the LSE Estates Strategy supporting the Schools strategic objec - tives. The Estates Capital Development team has
enjoyed unprecedented success in recent years, with acclaimed major projects gaining Stirling award nominations and the Team winning vari- ous client of the year accolades. The Project Manager will take up the enviable opportunity to lead the delivery of a major new development project for the LSE, with a project budget in excess of £ 100m. You will join at the outset of the construction programme and take the chance to lead what is anticipated to be an award-winning building project through to suc - cessful completion and occupation.
THE ROLE
PERSON SPECIFICATION
WORKING AT LSE
APPLICATION PROCESS
3RD IN THE WORLD Ranking for social science and man- agement subjects in the QS World and Subject Rankings 2022 1ST OF LONDON UNIVERSITIES We are ranked the top university in London for the 11th year running by the Complete University Guide 2023 18 NOBEL PRIZE WINNERS LSE counts 18 Nobel Prize win - ners among our staff and former students 37 WORLD LEADERS have studied or taught at LSE. 219,000 ALUMNI ACROSS 212 COUNTRIES 92.8 PERCENT OF GRADUATES entered employment or further studies within 15 months
35,000 MEDIAN SALARY of an LSE Graduate.
ABOUT LSE
LSE is one of the foremost social science universities in the world. A specialist university with an international intake, LSEs reach extends from its Central London campus to around the world. The School has a cosmopolitan student body, with around 11,600 full time students from 148 countries and staff of just over 3,000, with about 49 per cent drawn from countries outside the UK. LSE opened its doors in 1895 with three rooms and 200 students. Today more than 11,000 students study for degrees at our central London campus, while more than 40,000 more learn on campus or remotely. But while much has changed, one thing remains con- stant: our commitment to the original vision of LSE, as a community of people and ideas, founded to know the causes of things, for the betterment of society. As we look to the future, we do it as an internationally renowned institution, with a reputation for excellence in teaching, research and public engagement in the social sciences. What happens at the School has the potential to be world-changing – and in these turbulent times, the social sciences are needed more than ever.
7 ACADEMIC
1895 LSE WAS FOUNDED LSE is a specialist social studies university PARTNERSHIPS with universities across the world
2021 CARBON NEUTRAL verified university in the UK
29 ACADEMIC DEPARTMENTS and institutes at LSE 19 RESEARCH CENTRES 200 SOCIETIES AND 40 CLUBS
TOP 10 FIELDS OF EMPLOYMENT
1. FINANCIAL AND PROFESSIONAL SERVICES 2. EDUCATION, TEACHING AND RESEARCH 3. CONSULTANCY 4. GOVERNMENT, PUBLIC SECTOR AND POLICY 5. ACCOUNTING AND AUDITING 6. INFORMATION, DIGITAL TECHNOLOGY AND DATA 7. ADVERTISING, MARKETING, PR AND JOURNALISM 8. LAW AND LEGAL SERVICES 9. FMCG, MANUFACTURING AND RETAIL 10. HEALTH AND SOCIAL CARE
RECENTLY COMPLETED PROJECTS INCLUDE:
The Marshall Building a £ 145m new build, designed by Grafton Architects on the corner of Lincoln ’ s Inn Field in a conservation area. The project is attracting industry and media attention since it opened in January 2022. It recently won the Priz Versailles Campuses 2022 and continues to receive award accolades.
LSE ESTATES DIVISION AND CAPITAL DEVELOPMENT The Estates Division is responsible for development and imple- mentation of the LSEs Estates strategy, providing world class buildings and facilities for teaching, learning and research. The Estates Division are committed to creating a higher quality built environment commensurate with LSEs academic stand- ing. Strategic projects are developed and delivered by the Cap - ital Development team, responsible for the planning and imple- mentation of major capital projects, long term maintenance and carbon management in progress at the School. Following a design competition in 2022, David Chipperfields Ar - chitect have been selected to develop the next major project for the LSE, the Firoz Lalji Global Hub is a £ 100m + project that has set high environmental targets with low embedded carbon im- pacts. The development is currently at RIBA Stage 2 with plans to complete it by late 2026.
Our Rogers Stirk Harbour and Partners designed Centre building at £ 125m, recieved an RIBA Award and a Civic Trust Award following its completiong in 2019. The LSE first new building for more than 40 years, The Saw Swee Hock Student Centre has recieved praise from students, staff and architecture critics and has won many awards since its opening in 2014. The capital plan has various major projects up to 2030 and beyond, these are due to be developed over the next few years and the LSE is currently also planning several joint venture residential projects that will build upon the success of previous projects. roof, to the building. The works are likely to take 6 months.
IMPROVING THE STUDENT EXPERIENCE LIES AT THE HEART OF WHAT WE DO. WE ARE FOCUSSED ON PROVIDING WORLD CLASS BUILDINGS AND FACILITIES AND THROUGH EXCELLENT CUSTOMER SERVICE WE AIM TO ENSURE THE SAFE, SECURE AND ENVIRONMENTALLY SOUND OPERATION AND MAINTENANCE OF LSE ASSETS. LSE ESTATES DIVISION MISSION
THE ROLE
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Job title:
Project Manager
regarding the arrangements for commissioning and handover of the buildings. 23. After occupation of the building ( s ) follows up any defects / snags, assess the practical workings of the facility and its fitness for purpose including post occupancy evaluation.
14. To act as “ Secretary ” to the Project Work Group designated to oversee the implementation of each particular project, including the preparation of reports, agendas, minutes and presentations. 15. To discuss and present designs at various stages with School Working Groups, Committees, Planning Officers and members of the Local Authority. 16. Where final designs exceed the capital expenditure limits, to discuss options with the client, School staff and the professional team. 17. Upon receipt of Tenders, to review the situation in ( 8 ) above.
Department Division:
Capital Development, Estates Division
Accountable to:
Director, Assistant Director, Capital Development
Job Summary The post holder will be a key member of the Capital Development section of Estates. He / She will be given delegated management authority to lead the briefing, design, procurement and handover of various con - version, refurbishment and new build capital projects at LSE. The post holder will also be expected to project manage his / her own jobs.
24. To ensure compliance with agreed environmental policies and procedures.
policies and other procedures as set down by the Director Capital Development and / or Director of Estates. 8. To perform a pro-active leadership role, fostering high morale, innovation, co-operation and an ethos of high quality of service delivery. 9. To consult with the client department, senior School Officers and Estates staff regarding the desired facilities and possible source of finance 10. To prepare and present accommodation studies, budget costings, feasibility studies etc., 11. To prepare a preliminary design brief and specification of client requirements, including constraints, programme information and accommodation needs and relationships. 12. To prepare necessary contractual documentation and to appoint the professional team. 13. To develop the design brief with the Architects and in conjunction with the Client and Estates technical staff, consider and comment on the Consultants drawings and specifications.
MAIN RESPONSIBILITIES
25. At the discretion of the Assistant Director and Director of Capital Development, deal with any other building and development matters requiring attention. Asbestos Management Role 1. project managing the collation of the School ' s Asbestos Register for all buildings within the portfolio where the School is the ' assistant duty holder ' , including all new acquisitions, through re- inspections. Manage the E-Risk Asbestos Register web-site portal: 2. maintaining the register and keep records up to date through information provided by other Estates ' staff and through works undertaken by the Asbestos Manager; 3. instructing, directing and liaising with the School ' s appointed asbestos surveyors, analysts and removal contractors; 4. Assessing, reviewing and recommending management action following periodic inspections, changes in regulations and / or current good practice;
Programme Management Role 1. To supervise external consultants teams, also deputising for the Senior Project Manager as and when required. 2. Prepare Capital / LTM Programmes in conjunction with Capital Development Director. 3. Prepare Project Programmes and monitoring progress against Capital / LTM programmes throughout project. 4. repare Risk Registers – identifying and managing risk throughout the project. 5. To develop, in liaison with the Director and Assistant Director and office procedures for project / briefing, design development and contract / financial control, implementation and handover. 6. To prepare and submit regular reports on progress against programmes, budgets and briefing objectives.
18. To make the necessary contractual arrangements with the successful tenderer.
19. At all stages of the project ensure that adequate mechanisms are in place for effective project cost control and that internal and external project management and control procedures are followed. 20. During the project construction stage, to direct and liaise with the professional team, to attend site meetings, take minutes and to monitor progress, to ensure quality control, via the Clerk of Works and to arrange interim and final payments to the Contractor. 21. To arrange the selection and preparation of detailed furniture and equipment schedules monitoring progress, finances and delivery. 22. To liaise with the client department, services section ( Estates ) and the Maintenance Section
7. To ensure that all procurement is carried out in accordance with LSE financial and purchasing
5. Managing remedial works:
are delivered on time, on budget and conform to all statutory requirements. This includes making decisions on creative solutions, being flexible in prioritising work and allocating staff resources to specific projects. Taking the necessary decisions to ensure risks from hazards and potential breaches of health and safety are managed to avoid criminal prosecution. Working Relationships & Contacts 1.To liaise with Senior Management, Conveners and Senior Academics to facilitate the requisite approvals at various stages within the project, from funding commitments, through RIBA work-stage ‘ sign-offs ’ to completion and handover. 2.To consult and liaise with other School Officers in respect of specification issues, undertaking any generic requirements and standards for equipment, suppliers and workmanship. 3.To focus on the requirements of ‘ end users ’ and direct consultants to consider the outcomes of the briefing and consultation process, subject to the approvals of the requisite authorities. 4.Act as a first point of contact where Statutory Authorities need to be informed or consulted e.g. Local Planning Authorities, Building Control, English Heritage and Water Authorities. Facilitate the incorporation of their processes required under the terms for Capital Project Funding. 5.By agreement with the Director of Finance and Facilities, to discuss and agree details of Project Funding with representatives from the Funding Council, in respect of the reporting and auditing processes required under the terms for Capital Project Funding. 6.By agreement with the Director, Planning & Development or Project Working Group to seek advice and implement recommendations from legal representatives. Flexibility To deliver services effectively, a degree of flexibility is needed, and the post holder may be required to perform work not specifically referred to above. Circumstances To safely access all parts of construction sites, using site lifts, ladders, hoists, access platforms. Utilising all necessary personal protective equipment. To access roof tops, plant rooms, service voids as necessary.
6. overseeing asbestos management contracts and in association with refurbishment contracts;
7. inspecting materials thought to contain asbestos that are not on the register and advise on remedial action that should be taken;
8. assessing the appropriate level of analytical support and attendance;
9. informing appropriate staff and liaise with departmental administrators in respect of asbestos related works;
10. reviewing and implementing reports and audits by Health and Safety Officer and asbestos consultant.
11. participating in the organisation and implementation of asbestos awareness seminars and talks for Estates staff;
12. regular dialogue with the Health and Safety Officer;
13. providing the HSE and other related bodies with details of asbestos management procedures where relevant.
Record keeping, ensuring that all statutory documents generated by the asbestos works are properly completed and a record kept;
14. keeping detailed project records relating to asbestos remedial or investigative works;
15. When notified of an uncontrolled escape of asbestos fibres, ensuring records are forwarded by Maintenance Supervisors, so that the nature of the incident can be assessed in order to ensure the correct procedures have been followed. The Asbestos Manager is responsible for ensuring that as far as is reasonably practicable any incident that involves an uncontrolled release of asbestos fibres, that results to a person being exposed to asbestos fibres, is recorded on the School ' s Accident / Incident form and the School ' s Health and Safety Officer is notified. The Asbestos Manager will also investigate the circumstances of the incident that gave rise to the uncontrolled release of asbestos fibres in conjunction with the School ' s Health and Safety Officer and all other relevant parties. Decision Making The post holder will be given delegate authority and decision making for particular projects, policies and office / staff management matters within the bounds of the School procedures and financial approval system to ensure projects
PERSON SPECIFICATION
KNOWLEDGE AND EXPERIENCE Essential: Demonstrable experience of: • Contract Administration & Construction • Project Management Knowledge of the following areas: • CDM Regulations • Town & Country Planning Act 1990 • Building Act 1984 • Health & Safety Legislation • NBS specification • British & European Standards / codes of practice • JCT Standard Forms of Building Contract • Procurement and Handover procedures • An understanding of liability and contract law • Experience of construction disputes • Experience of negotiating fees and variation costs.
COMMUNICATION Essential:
• Previous experience of budget planning and financial control. • Experience of using project programming using Microsoft Project / or similar. • Previous experience of running design teams / appointments for multiple medium sized projects £ 150k to £ 5M Desirable: • Degree or equivalent in relevant subject. • Membership of relevant professional body e.g. RICS or similarly recognised organisation. • An understanding of current technical developments and advancements in structure & construction techniques. • Experience of managing Asbestos and Asbestos E-Risk register system • Experience of using CAD ( Computer Aided Design ) • Previous experience of surveying and estimating.
required projects outcomes. • Ability to work under pressure and plan and organise a busy workload with conflicting deadlines DECISION MAKING Essential: • Ability to work on own initiative, take independent decisions and to provide advice and input to others
• Excellent written and verbal communication skills • Ability to convey complex information in the most appropriate format INITIATIVE AND PROBLEM SOLVING Essential: • Ability to use initiative and creativity to address problems that are difficult to resolve. TEAMWORK AND MOTIVATION Essential: • Willingness and ability to work as part of a team Desirable: • Ability to motivate and lead a project team. PLANNING AND ORGANISING RESOURCES Essential: • Ability to manage projects. Evidence of Focus, drive and self motivation in order to deliver
LIAISON AND NETWORKING Essential:
• Ability to exchange information effectively and maintain relationships with internal and external contacts
CIRCUMSTANCES Essential:
• Able to work flexible hours when required and sufficiently able to access all parts of a construction site
WORKING AT LSE
Join LSE and you ’ ll work in a world-leading university where cut- ting edge research is happening now, in the heart of a vibrant city. We have challenging and rewarding roles for committed individ- uals. In return we offer a good work-life balance, with generous holidays and award-winning family-friendly policies. Diversity is valued and staff development is taken seriously. We have a strong sense of community. We even have some good parties. Our staff say they are proud to work here. As a member of LSE staff, you ’ ll be provided with a competitive salary and pension scheme, generous annual leave ( 41 days p.a. including bank holidays ) as well as benefiting from excellent train - ing and development opportunities. However, we are acutely aware that there are other considerations important to you. With this in mind, we provide numerous other attractive benefits to help actively encourage a positive, diverse, healthy and family friendly culture in our workplace.
Benefits include: • Childcare vouchers • Cyclescheme • Eyesight tests for VDU users • Season ticket loans • LSE gym membership • Give as you earn • Fee remission • Senior common room
Further information can be viewed here.
APPLICATION PROCESS LSE is being supported on this recruitment campaign by the search consultancy The Management Recruitment Group - MRG.
To arrange a confidential briefing conversation please contact our advisors:
Nicholas Coppard nicholas.coppard @ mrgglobal.com 0203 962 9900
Ben Duffill ben.duffill @ mrgglobal.com 0203 962 9900
Applications should consist of a comprehensive CV and project list / portfolio.
Applications should be sent to: nicholas.coppard @ mrgglobal.com and ben.duffill @ mrgglobal.com
LSE is committed to building a diverse, equitable and truly inclusive university. With students and staff from over 140 countries around the world, diversity is integral to LSE. The School ’ s dynamic mix of people and ideas underpins our global reputation for excellence in the social sciences, and makes studying and working at LSE a unique and enriching experience.
We encourage and welcome applications from all sections of the community.
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