After School Attendance Procedures • When a child, scheduled to attend our program, does not arrive and the REACH CYA office has not been contacted by the parent/guardian, an immediate search for the child begins and the following actions are initiated: Parent/Guardian is contacted. Please make sure you are available to be reached, and your contact information is current. Please provide more than one parent/guardian contact number. Once child’s attendance is confirmed by parent, it is parent's responsibility to assist in locating the child by calling the school and, if necessary, the transportation office. If a child takes the bus home in error, REACH CYA will request that the child be re-routed back to school. Parent will be notified upon child’s return. • When a child arrives, and was not scheduled to attend, the following actions are initiated: Parent/Guardian is contacted. If parent has neglected to inform REACH of child’s attendance, and space is at capacity, parent may be asked to pick up child immediately. If parent cannot be reached, the school will be contacted in an effort to gather information. If the child arrived in error, every effort will be made to get child on their bus after confirmation by parent. • If parent/guardian cannot be reached, we will call and leave a message, then attempt to reach the persons listed on your Emergency Contact List. In case of an emergency, 911 may be called. • Attendance changes will only be accepted when communicated by the parent/guardian. We cannot accept information from the school or from a child. Please help us avoid unnecessary concern about your child’s safety and notify the REACH CYA office whenever your child will not attend our program. • Arrival: Children are greeted by staff and attendance is taken. Once a child reports to our program, they cannot return to their classroom or be released to an after school activity. • Dismissal: Parent/guardian/authorized adults MUST sign-out the child upon pick-up. • Pick-Up Information: All adults must be on your authorized list. Photo ID will be required. You must contact the REACH CYA office if someone other than yourself or those on your authorized pick-up list will be picking up your child (see Password Information). A child will NEVER be released to anyone who is not on your authorized list unless you have contacted the office. After School Program 3:15 to 6:15 PM, Monday - Friday The After School Program is held in each elementary school and follows the school calendar. • Snack is provided daily and includes water; baked chips; low calorie cookie and cracker options. Program Activities • Activities include age-appropriate recreational games, arts & crafts, organized active play. Special events and enrichment activities are enjoyed throughout the year. • Gross motor play is a regulatory requirement. Activities take place in the gym and outdoors when weather permits – please have your child dress accordingly. Requests to keep a child inside requires a doctor’s note and our ability to cover staff to child ratios. Homework Time Approximately 45 minutes is allocated for students to work on homework, study, or read during the After School program. Children are directed to work independently. Chromebooks can only be used during designated homework time and must be used strictly for homework. Staff are available to answer questions regarding homework directions, provide encouragement, and oversee that children are quietly on task. Staff may not work 1:1 with children and cannot review homework for errors or completion. Homework Time generally starts at 3:30pm but may vary based on availability of appropriate indoor space. (See Allergy & Food Restrictions Page 7)
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