The Court of Appeal has held that holiday pay for a teacher in permanent employment but working term-time only on irregular hours, should be calculated based on a 12-week average of hours worked.
Daniel Barnett’s employment law bulletin summarises the case of The Harpur Trust v i:
The Claimant is a music teacher in permanent employment but working term-time only, on irregular hours (around 32) per week. The EAT held that her holiday pay should be calculated based on a 12-week average of hours worked, making, on her hours, holiday pay around 17.5% of annual pay, rather than 12.07% for staff working a whole year (based on 5.6/46.4 weeks). The Court of Appeal declined to overturn the EAT’s judgment, coining the term ‘part-year worker’ for those employed all year round but not working the whole year. The Court rejected the School’s argument that a pro rata principle should be applied to the accrual of leave for ‘part-year workers’; EU law did not require leave to be reduced pro rata, and it wasn’t necessary to apply a pro rata principle to the accrual of leave under the Working Time Regulations . The Court noted that not applying the pro rata principle could lead to anomalous results if ‘part-year workers’ worked a few weeks a year but still had 5.6 weeks leave per year, but if employers take on such staff on permanent contracts (e.g. due to Disclosure and Barring checks), who would not get the benefit of more leave, the advantages of permanent employment may come with additional costs in holiday pay, which wouldn’t apply to freelancers. The Court noted that the circumstances of part-year workers may vary widely (from offshore oil rigs to education), and the approach in this case is straightforward and should be followed.
CIPP comment
There is never a bad time to review processes and if you are responsible for holiday pay calculations for part-year or term-time workers, then in light of this ruling you could err on the side of caution and see if any employment contracts require revision. What we don’t yet know however, is whether this case will progress to the Supreme Court - one to watch.
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Subject access request (SAR) timescale change due to CJEU ruling 16 August 2019
Following a Court of Justice of the European Union (CJEU) ruling, the ICO has updated its guidance around how long an organisation has to respond to a subject access request (SAR).
The guidance stated that SARs must be responded to within one calendar month, with the day after receipt counting as 'day one'.
This has now changed.
'Day one' is now the day of receipt - for example, a SAR received on 3 September should now be responded to by 3 October.
The Information Commissioners Office (ICO) has updated its position on how to calculate the time limit for responding to requests (in relation to Individual rights) following the CJEU determination, which has been adopted by the European Data Protection Board (EDPB). The ICO has also added guidance on the meaning of ‘manifestly unfounded or excessive’.
The updated guidance can be accessed through the ICO’s website.
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The Chartered Institute of Payroll Professionals
Payroll: need to know
cipp.org.uk
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