CCAC RPF 3129 - Inspection and Testing of Fire Protection S…

REQUEST FOR PROPOSAL 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS Prepared by Community College of Allegheny County Purchasing Department – Office of College Services 800 Allegheny Avenue Pittsburgh, Pennsylvania 15233

ALL QUESTIONS REGARDING THIS RFP SHOULD BE SUBMITTED VIA EMAIL TO mcvetic@ccac.edu.

RESPONSES TO THIS RFP MUST BE SUBMITTED VIA EMAIL TO MIKE CVETIC AT mcvetic@ccac.edu NO LATER THAN:

Thursday, February 24, 2022 at 2:00 p.m.

REQUEST FOR PROPOSAL 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS AND RELATED CONTROLS - COLLEGE WIDE SITE VISITATIONS WILL BE HELD FEBRUARY 16, 17 AND 18. SEE DATES AND STARTING TIMES FOR EACH SITE BELOW (MASKS REQUIRED) Drawings for most locations that identify items and devices are available. The absence of drawings or specific items/devices from the drawings shall not release the contractor from the responsibility for inspecting and testing college-wide locations as shown on the pricing pages and within the specifications.

Office of College Services - Wednesday, February 16, 2022 @ 9:00 a.m. 800 Allegheny Avenue

Meet in Lobby (Park in lot across from Wendy’s)

Pittsburgh, PA 15233

Center for Faculty Innovation – Under Construction 915 Ridge Avenue Pittsburgh, PA 15212

Allegheny Campus - Wednesday, February 16, 2022 – Meet at Security Office in 808 Ridge Avenue PhysEd Building (Ridge at Legacy Way) Pittsburgh, PA 15212

Homewood-Brushton Center - Wednesday, February 16, 2022 701 N. Homewood Avenue Pittsburgh, PA 15208

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North Campus - Thursday, February 17, 2022 at 9:00 a.m. – Meet at 8701 Perry Highway

Security Office Inside Main Entrance.

Pittsburgh, PA 15237

West Hills Center - Thursday, February 17, 2022 1000 McKee Road Oakdale, PA 15071

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Boyce Campus – Friday, February 18, 2022 at 9:00 a.m. – Meet at 595 Beatty Road

Security Office inside Main Entrance.

Monroeville, PA 15146

South Campus - Friday, February 18, 2022 at 11:00 p.m. - Meet at Security 1750 Clairton Road Inside Main Entrance (around right side of complex) West Mifflin, PA 15122

RFP 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS AND RELATED CONTROLS - COLLEGE WIDE

SECTION ONE – GENERAL REQUIREMENTS

SCOPE

The scope of work is to include comprehensive inspection and testing of the fire protection systems and related controls identified within the specifications - once in the fall and once in the spring. Any required repairs, modifications, or programming shall be quoted on separately by the awarded vendor, using the time and material rates quoted within the RFP. CCAC shall have the right to accept or reject any quotation to perform the repairs, modifications, or programming (and if rejected have the work performed by a third party as deemed to be in the best interest of the college).

A. Contractor shall follow manufacturers’, NFPA and IBC guidelines for inspection and preventative maintenance service.

B. Equipment to be covered shall include pull stations, horns and strobes, duct detectors, heat sensors, smoke detectors, electromagnetic fire doors and control panels, and any other related fire systems equipment.

C. All work shall comply with applicable code and regulation having jurisdiction.

II.

CONTRACT TERM

A. The term of this agreement shall be for a period of approximately one (1) year through December 31, 2022. CCAC shall have the right to extend the agreement beyond the first year with option years noted at 2% increase per year on prices proposed.

B. The college reserves the right to extend the term of the contract for three additional one-year periods as follows:

1. First option term beginning January 1, 2023 through December 31, 2023 2. Second option term beginning January 1, 2024 through December 31, 2024 3. Third option term beginning January 1, 2025 through December 31, 2025 4. Additionally, a further six-month extension may be exercised by the college beyond the December 31, 2025 expiration in accordance with all contract terms and conditions, at the third option year prices, in the event time is needed to put a replacement contract into effect.

C. The college shall have the right to terminate this contract at any time upon thirty (30) days written notice for any reason.

D. The college reserves the right to have a qualified third party verify the operational conditions of any system or to correct same if contractor fails or cannot do so.

E. The awarded contractor will be required to submit to the College a comprehensive schedule for each College site which details the services to be executed on each device and a proposed schedule which is to indicate which devices are to be inspected/serviced and at what time. The College will either approve the submitted schedule and procedures or direct the contractor to revise or re-submit the schedule and procedures. These procedures are to list all the tasks necessary to properly inspect or service each device, the required tools and or supplies, and an approximate length of time to service each device. Once the submittals are approved by the College and returned to the successful contractor for activation and a contract entered into with the awardee, they will be loaded into the College's CMMS database (PMC2000) and used as a scheduling and tracking system against the Fire Alarm Systems for each site. The contractor’s personnel will be require d to obtain from each campus a work order which will list each device to be inspected on each visitation. This work order will mirror the list of items, procedures and tasks that has been submitted by the contractor previously. The contractor’s personnel must abide by the previously developed schedule and complete the work order in its entirety during that visitation. The contractor will also provide a monthly report on inspections and work completed to the Executive Director of Emergency Management and V.P. of Facilities.

GENERAL DETAILS

The device listing, count, is approximate for proposal purposes only. All equipment specified within each location is to be inspected and tested. The college will have the right to include more are less equipment at the unit prices designated.

Vendor is not required to be present at or oversee any fire drills.

There are no known sub panels in the buildings - just the remote annunciators.

The computer room at College office is cross zoned.

There are no duct detectors above the ceiling in the computer room at College office. The red indicating lights are to indicate the location of the under floor smoke detectors.

III.

LOCATIONS

A. College Office ( Plus Item 1 Under This Location) 800 Allegheny Avenue Pittsburgh, PA 15233 1. Center for Faculty Innovation 915 Ridge Avenue Pittsburgh, PA 15212

B. Allegheny Campus (all buildings on campus plus item 1 under this location) 808 Ridge Avenue Pittsburgh, PA 15212 1. Homewood-Brushton Center 701 N Homewood Avenue Pittsburgh, PA 15208

C. North Campus (plus item 1 under this location) 8701 Perry Highway Pittsburgh, PA 15237 1. CCAC West Hills Center

1000 McKee Road Oakdale, PA 15071

D. Boyce Campus 595 Beatty Road

Monroeville, PA 15146

E. South Campus

1750 Clairton Road West Mifflin, PA 15122

SECTION TWO – GENERAL PROVISIONS

QUESTIONS

Refer questions concerning the RFP document to Mike Cvetic, Director of Purchasing at mcvetic@ccac.edu.

II. DELIVERY AND WORK LOCATION

Under the terms of the contract, the successful contractor is responsible for transportation of all items covered under this contract from the point of manufacture or storage to the campuses listed above inclusive of unloading, assembly and placement as directed or required.

III.

VERBAL AUTHORIZATIONS

No verbal agreement or understanding with any officer, agent or employee of the owner either before or after the execution of the contract shall alter, amend, modify or rescind any of the terms or provisions contained in any of the contract documents provided however that this provision shall not limit or affect the right to make changes or variations in the work. Any changes must be authorized in writing by both parties and shall become part of the contract.

IV.

BASIS OF AWARD

This RFP shall be awarded to the contractor that is viewed by the college to be in the best interest of the college, not necessarily on the basis of price alone.

SITE CANCELLATION

The college shall have the right to discontinue payment for any locations that are vacated upon notification to contractor or when it is requested that service no longer be maintained at any particular location.

VI OBTAINING DOCUMENTS

Vendors must receive this RFP directly from CCAC Purchasing Department and be sure they are on the vendor list for this particular RFP. In so doing, contractors will receive all applicable addenda from CCAC. Failure to incorporate any addenda in the final submittal may result in the rejection of your proposal.

VIII INVOICING

Invoicing is to occur semi-annually as depicted on the pricing sheets. The college’s payment terms shall be net 30 after successful completion of periodic services. Successful completion of services shall be deemed by CCAC in accordance with the specifications contained herein.

Invoices to be submitted separately to the five CCAC primary locations.

SECTION THREE – TECHNICAL SPECIFICATIONS

WORK PROVIDED UNDER THIS CONTRACT

A. The work of this contract includes the complete furnishing of inspection and testing of fire alarm systems hereinafter required.

B. The quantity of services to be provided under the terms of this contract are as necessary to keep the systems completely operational and in compliance with NFPA and IBC code requirements.

II. WORK PROVIDED UNDER SEPARATE CONTRACTS

The Community College of Allegheny County has the right to perform any related or similar work with separate contracts or with college personnel.

III.

JOB CONDITIONS

A. EXAMINATION OF THE PREMISES:

The vendor shall be responsible for personally examining the premise on which this work is to be performed and shall thoroughly familiarize him/herself with the existing conditions prior to submission of a proposal. Failure to do so adequately will not release the contractor from the responsibility of completing the work of this contract. The college will assist the contractor with initial familiarization of systems, locations and facilities by establishing times for site visitations as shown above. Thereinafter, contractor shall be responsible for familiarizing its personnel with same. 1. Vendors are hereby instructed to contact the following individuals at the respective campuses for any detailed information regarding their respective campus:

a. Allegheny Campus – Brian Johnson @ 412-237-4530 b. College Office – Brian Johnson @ 412-237-4530 c. North Campus – Ed Bogats, Jr. @ 412-369-3726 d. Boyce Campus – Joe Hixson @ 724-325-6665 e. South Campus – Mark Buford @ 412-469-6364

IV.

COMPLETION OF WORK

A. CLEAN UP The contractor shall be responsible for cleaning up debris of his making on a daily basis and after the performance of his work. He shall be responsible for removing all debris, stains and material splashed on existing surfaces in their entirety.

B. DEFACEMENT OF COLLEGE PROPERTY When service requires the drilling of holes or otherwise defacing the property, the person or persons responsible for performing the service shall first obtain permission to do so from the site supervisor previously identified and shall restore the property to its former appearance insofar as it is practical to do so. C. RIGHT TO INSPECT The college reserves the right at its expense to have an outside, college selected, third party inspect the fire alarm system at each location prior to the annual termination date of the contract. The purpose of this inspection will be to ascertain any deficiencies in the systems that resulted from improper maintenance procedures or oversight by the incumbent contractor. The incumbent contractor will be required to correct all deficiencies prior to the annual termination of the contract. Further, the college reserves the right to withhold payment of the second semi-annual invoice for each contract year to pay for any deficient items should the incumbent contractor fail to perform services in a satisfactory manner.

FIRE ALARM SYSTEM MAINTENANCE

A. GENERAL – INTENT

1. The intent of these specifications is to provide the college with professional fire alarm system testing and inspection services through the use of competent personnel trained and knowledgeable of fire alarm systems. It is also the intent of these specifications to have the contractor maintain, inspect and test all devices against current manufacturers and code authority recommendations and requirements. Contractor shall provide documented verification of work performed at the conclusion of each site visit. Any required repairs, modifications, or programming shall be quoted on separately by the awarded vendor, using the time and material rates quoted within the RFP. CCAC shall have the right to accept or reject any quotation to perform the repairs, modifications, or programming (and if rejected have the work performed by a third party as deemed to be in the best interest of the college).

2. The contractor shall be required to make safety tests but not required to install new attachments, additional controls or equipment as recommended or directed by an insurance company or government agency or to make replacements mentioned herein with parts or devices of a different design for any reason whatsoever. Any such work as directed by the owner shall be extra to this contract.

A. GENERAL – INTENT CONTINUED

3. Work considered to be outside of the scope of this contract shall include vandalism and any renovations or alterations to improve systems. If damage occurs due to normal wear and tear, it is the contractor’s responsibility to replace or repair same. 4. The contractor shall advise the college of any systems not operating in normal design conditions, i.e. devices jumpered out, supervision circuitry bypassed, panels operating under constant trouble conditions, etc. Items found in such a condition and not identified by the contractor within the first 30 days of the contract will be determined to have been placed in such condition by the incumbent contractor.

5. It shall be the contractor’s responsibi lity to ensure that current code and manufacturer’s requirements are met in the performance of this contract.

6. Contractor must coordinate inspections with the authority having jurisdiction when appropriate. Contractor must coordinate inspections with the City of Pittsburgh Permits, License, and Inspections Bureau when working within the City of Pittsburgh.

B. SCOPE

The contractor shall in conformance with the terms and conditions hereinafter set forth furnish all personnel, travel, supplies and equipment/tools required to perform such services on the college’s fire alarm systems as is required by NFPA 72, IBC current code and all applicable codes; and if updated during the period of the contract, all changes are to be included. Contractor shall also be responsible for maintaining and reprogramming system memory as required.

C. QUALIFICATIONS OF CONTRACTOR

1. The contractor shall submit evidence of full contracts covering all labor, materials and equipment replacement showing a minimum of ten (10) years experience in fire alarm system control maintenance contracts. This evidence goes to the contractor’s ability to perform repair and or component replacement if the college desires.

2. The awarded contractor shall verify in writing that their personnel meet the requirements of NFPA 72, chapter 7, section 7-1 paragraph 2.2 that reads:

“service personnel shall be qualified and experienced in the inspection, testing and maintenance of fire alarm systems. Examples of qualified personnel shall include, but not limited to, individuals who are: (a) Factory trained and certified. (b) National Institute for Certification in Engineering Technologies fire alarm certified. (c) International Municipal Signal Association fire alarm certified. (d) Certified by a state or local authority. (e) Trained and qualified personnel employed by an organization listed by a national testing laboratory for the servicing of fire alarm systems.”

C. QUALIFICATIONS OF CONTRACTOR CONTINUED

3. The contractor is to provide, to the extent possible, the same personnel each time to the various locations.

4. The college reserves the right to decline any personnel provided by the contractor for any reason.

5. The contractor is responsible to ensure that all service personnel are required to dress professionally and display proper identification at all times while on college premises. 6. Additionally the contractor must have an available source for spare parts for the equipment and have technical information on hand concerning all the control systems. 7. Any specialized equipment which may be required to maintain and test these systems or their initiating devices (pull stations, smoke and heat detectors, etc.) is the responsibility of the contractor.

D. SUBMITTALS

1. The contractor shall provide a permanent record, on the applicable forms, of all inspections, testing and maintenance that includes all information required by NFPA 7- 5.2 “Maintenance Inspection, and Testing Records”. 2. The contractor shall provide an operational log f or the contractor’s and college’s use. The log shall remain at the facility with the previously identified site supervisor at all times and be kept current with respect to work performed. This log shall identify all work performed under the scope of the contract. 3. Contractor shall furnish to the respective campus site supervisor a written report upon completion of all service calls, etc. Detailing work performed, parts replaced and recommendations for operating preventive maintenance and shall include t he written signature of the college’s contact person that placed the service call, overhaul, etc.

E. JOB CONDITIONS

1. It is agreed that the college will provide access to all devices which are to be serviced. The contractor shall be free to start and stop all primary equipment, incidental to the operation of the system(s) as arranged with and directed by the college’s representative. The college will take responsibility for equipment malfunction where such access is denied; however, the contractor shall have made all necessary arrangements in order to attempt to gain access. 2. Campus security guards are not employees of the college, but are under contract to perform certain duties. Therefore all requests for area access or signing of work orders should be made to the site supervisor unless otherwise instructed. Guards are not authorized signatures for work sheets.

3. The contractor shall notify the college’s campus or location representative not less than 10 days in advance of anticipated testing date.

4. Contractor shall check in and out with the safety and security supervisor or representative at each campus and sign in and out of the contractor log book, providing a brief description of work performed in same. Identify each particular device maintained or tested and submit a detailed description of work performed for each visit which is to be given to the site supervisor or representative. 5. Major inspections (such as testing of the fire alarm bells and strobes) and overhauls shall be scheduled in direct coordination with the site supervisor to prevent adversely affecting the college operation and safety.

VI.

PARTS AND COMPONENT REPLACEMENT

A. The contractor shall, during the time of this contract, advise the college in writing (within 24 hours of discovery) of any work that needs completed that is necessary to maintain the integrity of the fire alarm systems as required by all applicable codes. This advisory shall include the contractor’s price for repair or replacement of worn parts or complete components with new or reconditioned components compatible with the system and of like manufacture with labor and parts rates as per this RFP document. B. The contractor shall not be required to make replacements or repairs necessitated by reason of vandalism or misuse of the equipment by other than the contractor or by reason of any other cause beyond his control except ordinary wear and tear. C. When it is determined by the contractor that replacement or repair is the result of negligence, misuse or vandalism, the site supervisor will be immediately notified of the occurrence.

VII. EXECUTION

A. In addition to responding to malfunctions, the contractor shall be capable of performing a complete diagnostic analysis on each control unit and its related circuitry. It is the intent of these specifications to have every device maintained and/or tested at least twice annually. The planned preventive maintenance, fire alarm controls and smoke detection equipment service shall be performed once every six (6) months on each control unit or as required by code. B. Preventive maintenance and testing will be done according to the current NFPA 72, NFPA standards and the manufacturer’s recommended specifications for each of the pieces of equipment. If there is a difference between the NFPA standard and the manufacturer’s recommendations, the contractor will adhere to the most stringent requirement.

C. All initial testing and inspections at all locations must be completed within 2 months of the award date of the contract.

D. The planned services shall occur between the hours of 5:00 a.m. and 4:00 p.m., Monday through Friday with testing of audible and strobe devices completed by 7:00 a.m.

E. EMERGENCY SERVICE

1. The contractor will provide the college with twenty-four (24) hour emergency service and provide each campus site with a toll free telephone number that can be called in case of an emergency. 2. Emergency service including overtime service shall be available under this contract. Any such service that may be required to keep the system in proper operating condition shall be provided within four (4) hours after receipt of such request. This service shall be provided on a twenty-four (24) hour, seven (7) day a week basis. If an emergency service call is made at the college’s request at times other than that at which the contractor had scheduled a preventive maintenance call and inspection does not reveal any defect in the fire alarm system(s) for which the contractor is responsible under this agreement, the contractor shall have the right to charge the college. The charges for emergency service shall be specified on the request for proposal form pages of this specification. Travel time shall not be reimbursable. Please note that only site supervisors or designees shall authorize an emergency service call.

F. Check performance of all fire alarm systems components. Contractor shall verify in writing that devices are maintained and/or tested at each location.

1. Activate all manual pull stations twice per year, test for proper operation and adjust timing of coded stations.

2. All functions of the system shall be tested including operation of the system in various alarm and trouble modes for which it is designed (i.e. open circuit, grounded circuit, power outage, etc.). Verification of notification to monitoring company is also required.

3. Minimum time and scheduling requirements shall be determined by the manufacturer’s maintenance and repair sheet.

G. Test and adjust bells, horns and light alarms for maximum audibility.

1. Bells shall be certified for a minimum of ninety- five (95) decibels, rated at ten (10) feet.

2. Horns shall be certified for a minimum of ninety (90) decibels.

3. Check operation of all strobe light alarms.

H. Control panel – complete testing of all the functions for proper operation. Extensive cleaning of relay contacts and connectors. Calibrate and adjust to factory specifications.

1. Check trouble bell operation to ensure the system trouble signal will sound continuously until the device is restored to normal.

2. Check supervisory operation in alarm initiating circuits and operating power.

3. Test standby power supply to ensure it automatically supplies the energy to the system within thirty (30) seconds of primary power supply failure and operates the system for twenty-four (24) hours under normal load. Clean terminals, check electrolyte level and adjust charge rate so that the batteries will be fully recharged within forty-eight (48) hours.

I. Auxiliary functions – test required auxiliary functions for complete and proper operation.

1. Reporting – contact proper local authority prior to and upon completion of fire alarm test. Make an appropriate entry in the log book and report showing box number, location, type of device tested, date and time of test and any modification or repair.

2. Elevator recall – in accordance with NFPA 72E and H.

3. Electromagnetic fire doors and control panels – shall be tested semi/annually.

J. Smoke detectors are to be tested twice a year and calibration test conducted at the beginning of the contract and then on alternate years thereafter. Provide documentation to site supervisor.

K. Duct detectors and heat sensors – test semi/annually.

1. Cleaning and maintenance – remove accumulated dust or dirt. Wash to remove heavy grease and grime deposits. Cleaning, checking, operating and sensitivity adjustment shall be as per manufacturer’s specifications. 2. Smoke detectors - each detector including duct units shall be caused to initiate an alarm in accordance with the manufacturer and NFPA 72E that smoke can enter the chamber and initiate the alarm. Each detector will be tested to ensure it is within its marked or listed sensitivity range. Detectors that are damaged, defective or unable to be calibrated shall be replaced as directed by the college. Detector inspection forms will be submitted in accordance with NFPA 72E and manufacturer’s specified sensitivity range and the contractor’s actual reading are to be submitted to the college.

3. Heat detectors – test rate of rise feature as per manufacturer’s specifications. Report measured and manufacturer’s ra te of rise to the college.

VII.

EXECUTION CONTINUED

L. Clean Agent System @ College Office, 800 Allegheny Avenue, Pittsburgh, PA, 15233.

Conduct two (2) 100% tests and inspections on the system annually in accordance with NFPA standards. Tests to be performed during college’s holiday break and the month of June pricing for this is to be included in the rate for college office on the pricing sheets.

VIII.

WARRANTY:

The contractor is to warrant that the services will be provided in a good and workman like manner. In the event that the covered equipment herein becomes inoperative as a result of conditions or acts beyond the contractor’s control (s uch as but not limited to fire, flood, power outage, acts of god), the contractor shall not be liable to the college. The college further agrees to reimburse the contractor at its included billing rate as specified earlier for and repairs necessitated by acts or conditions beyond the contractor’s control. Work of this nature may require proposal processes to be exercised by the college.

IX.

COLLEGE OBLIGATIONS:

The college warrants, to the best of its knowledge, all covered equipment is in good working condition and that the college has given to the contractor any information which the college is in possession of or has knowledge of concerning the condition of the equipment. 1. The college agrees that during the term of this contract the college will: a. Operate the covered equipment according to manufacturer’s recommendations. b. Keep accurate and current work logs and information on the covered equipment as recommended by the manufacturer. c. Provide adequate environment for the covered equipment as recommended by the manufacturer or as recommended by the contractor, including adequate space, electrical power. d. Notify the contractor immediately of any equipment malfunction, breakdown or other condition effecting the operation of the covered equipment. e. Allow the contractor to start, stop, periodically turn off, adjust or temporarily suspend equipment operations so that they can perform the services required under this contract.

QUESTIONS::

For questions, contact Mike Cvetic at mcvetic@ccac.edu

REQUIRED SUBMITTALS

The College requires that responses to this solicitation contain the following information:

 SUBMITTAL FORM – 1: Vendor must complete, sign, and submit this page with their proposal response.

PRICING SUMMARY PAGES: Submit all pricing pages.



 REQUIRED DOCUMENTATION: Submit all documentation and support materials as may be described throughout this RFP.

 REFERENCES – submit at least three customer references for similar work.

 MBE/WBE PARTICIPATION : CCAC encourages the participation of minority and women-owned businesses in all of its contracts and is committed to providing maximum opportunities for qualified minority and/or women- owned business enterprises (“MBE/WBEs”) to participate in its work. Contractor agrees (1) if qualified, to take reasonable and timely steps to obtain appropriate certification as an MBE and/or WBE, (2) to ensure that MBE and/or WBEs are appropriately considered as subcontractors and/or suppliers under this Agreement; and (3) to report moneys spent for MBE and/or WBE subcontractors and/or suppliers for work as CCAC may from time to time reasonably request. CCAC’s goal for MBE/WBE participation is 20% (13% MBE/7% WBE). Please provide documentation as to your firm’s good fa ith effort to reach this goal by describing all applicable details of MBE/WBE participation that may be included in the resulting agreement.

GENERAL SUBMITTAL REQUIREMENTS

II.

All proposal responses, inclusive of the required submittals and all other documentation, must be submitted in hard copy and either mailed, delivered by private carrier, or hand-delivered (no fax or electronic responses).

 PROPOSAL DEADLINE: Proposals are due by 2:00 p.m. on Thursday, February 24, 2022. (Proposals received late will not be considered by the College.)

 Proposals shall clearly indicate company name, full address, contact person, phone number, fax number and e-mail address.  Proposals must contain the original signature of a duly authorized officer or agent of the company submitting the proposal.  Any/all information/language that is proposed to be incorporated into any final agreement shall be submitted with the Vendor’s response.

 All costs incurred in preparing a response shall be at the Vendor’s expense.

VENDOR REPRESENTATION / WARRANTY Any responding Vendor, by submitting a proposal, specifically represents and warrants that it has and shall possess, and that its employees, agents and subcontractors have and shall possess, the required education, knowledge, licenses, experience and character (all as may be applicable to this RFP) necessary to qualify them individually for the particular duties they perform. CCAC shall reserve the right to inspect and/or evaluate any potential awardee’s facility, physical equipment, staff, and all matters that may bear upon the ability to successfully perform the scope of work. CCAC shall conduct interviews of Vendors as needed to evaluate qualifications. Should CCAC reasonably find that any Vendor does not have the capacity to perform the work, CCAC may re ject the Vendor’s proposal. GENERAL TERMS AND CONDITIONS OF THE AWARDED CONTRACT The following terms and conditions shall apply to any resulting contract. Any terms and conditions of a responding Vendor that are in conflict with the College’s terms and conditions, inclusive of any specific contractual requirements, must be identified within the Vendor’s response. CCAC may negotiate the inclusion, exclusion, or alteration of any language, terms, pricing, or conditions prior to the issuance of a signed contract or throughout the term of the contract. The final contract shall incorporate this RFP document , the College’s Master Service Agreement (refer to “Appendix A”) and any proposal submitted by the successful Vendor and accepted by the College. Vend ors are cautioned that although the Vendor’s terms may be submitted for consideration, the College reserves the right to negotiate its preference of the same, or otherwise reject the Vendor’s proposal if the College is not able and willing to agree to the Vendor’s terms.

III.

IV.

A. INVOICING/PAYMENT PROVISIONS: The College’s payment terms shall be thirty (30) days from the date the Contractor’s invoice is properly presented and received. Invoices may be submitted only in accordance with deliverables that have be en appropriately accepted by the College’s terms as conditioned herein.

B. TERMINATION PROVISIONS: The college shall have the right to terminate this contract at any time upon thirty (30) days written notice for any reason.

INDEPENDENT CONTRACTOR STATUS: It shall be expressly agreed that vendor’s status hereunder an award is that of an Independent Contractor. Neither Contractor, nor any person hired by Contractor, shall be considered employees of the College for any purpose.

D. AUTHORITY TO BIND: In the performance of the awarded services, Contractor agrees that the Contractor shall not have the authority to enter into any contract or agreement to bind the College in any way and shall not represent to anyone that the Contractor has such authority.

E. GOVERNING LAWS: Any resulting agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania.

F. TIME IS OF THE ESSENCE: Time is of the essence with respect to performance of the terms and conditions of this RFP and any resulting contract.

EVALUATION AND AWARD OF PROPOSALS:

A. While each proposal shall be considered objectively, CCAC reserves the right to accept or reject any proposal and to waive any formalities, informalities or technicalities in the RFP process at its own discretion. B. CCAC will not be bound by oral explanations or instructions given by any CCAC employee or agent at any time during the competitive proposal process or after award. Only modifications to specifications issued in writing by way of an addendum shall be valid.

C. CCAC reserves the right to award this RFP in any manner that is determined to be in its best interest.

D. The issuance of the College’s award letter and /or subsequent purchase order(s) shall constitute the award of any accepted proposal.

VI.

CONTRACTOR INTEGRITY PROVISIONS

The awarded Contractor must agree and abide by the following integrity, confidentiality and non-disclosure provisions:

 COLLEGE’S INTERESTS: Contractor agrees that it will not during the term of the resulting agreement engage in any activity which is contrary to and in conflict with the best interests, goals and purposes of the College.  CONFIDENTIALITY: The Contractor shall not disclose to others any confidential information gained by virtue of the proposal process and the resulting contract.

COMPLIANCE WITH APPLICABLE LAW: The Contractor shall maintain the highest standards of integrity in the performance of the contract and shall take no action in violation of state or federal laws, regulations, or any other requirements that govern contracting with the College.



VII. PREVIOUS PERFORMANCE : Contracts will not be awarded by the College to any corporation, firm or individual that has failed in any former contract with the College to perform or complete work or, in the College’s sole judgment, to satis factorily deliver or provide the quality of materials, fulfill a guarantee(s) or complete work in accordance with the schedule for such prior contract.

REQUEST FOR PROPOSAL 3129 INSPECTION AND TESTING OF FIRE PROTECTION SYSTEMS AND RELATED CONTROLS - COLLEGE WIDE

PRICE SHEET

ANNUAL GRAND TOTAL (from accompanying Excel spreadsheet)

CCAC shall have the right to extend the agreement beyond the first year with option years noted at 2% increase per year on prices proposed.

Labor rate per hour for work performed outside the scope of work (normal hours): $____________

Labor rate per hour for work performed outside the scope of work (overtime rate): $____________

Materials used outside the scope of work at cost plus: ___________%

Standard work hours are __________ to __________

Provide names of manufacturers of fire panels capable of being serviced or programmed:

Company Name: ________________________________________________________

COMMUNITY COLLEGE OF ALLEGHENY COUNTY

MWDBE PARTICIPATION GOALS – RFP 3129

The following must be included with your proposal.

A 20 % M/W/DBE work participation is established (13% MBE and 7% WBE) . Document your firm’s good faith effort to obtain the 20 % Goal:

M/W/DBE Company Contacted

Contact Person

Phone Number

$Amount or % Committed To

____________________________________ ____________________________ _________________ ________________________

_______ I am a M/W/DBE. (ATTACH CERTIFICATION)

Total: ________________________

Company’s Name:

Signature:

Title:

Date:

RETURN FORM

Revised: 03/03/04

COMMUNITY COLLEGE OF ALLEGHENY COUNTY 800 ALLEGHENY AVENUE, PITTSBURGH PA 15233

Bond Number

P E R F O R M A N C E B O N D

Know all men by these Presents that we

“TO BE COMPLETED ONLY BY AWARDEE”

(hereinafter called “Principal”) as Principal, and

authorized to do business in the Commonwealth of Pennsylvania (hereinafter called “Surety”) as Surety, are held and

firmly bound unto the Community College of Allegheny County, through its Board of Trustees,

in the sum of

to be paid to the said College aforesaid, its certain attorney, or assigns. To which payment will and truly be made, said principal and said surety to bind themselves their respective successors or assigns jointly and severally, firmly by these presents.

WITNESS our hands and seals, the

day of

WHEREAS the above bounded

has filed with the Community College of Allegheny County,

proposals for the

The Condition of the above Obligation is such that if the said

shall perform

In accordance with the agreement between

and the Community College of Allegheny County of even date herewith and the specifications and proposals attached to and made part of the agreement, and shall indemnify and save harmless the said Community College of Allegheny County from all liens, charges, demands, loss and damages of every kind and nature, whatsoever. Then this obligation to be void, otherwise to be and remain in full force and virtue.

Attest:

(SEAL)

CONTRACTOR

(SEAL)

SECRETARY

PRESIDENT

Signed, Sealed and delivered in presence of

(SEAL)

SURETY COMPANY

(SEAL)

ADDRESS

(SEAL)

TITLE

MASTER SERVICES AGREEMENT (awardee only)

THIS MASTER SERVICES AGREEMENT ("Agreement") is made and entered into as of this ____ day of _____________, 2014, by and between Community College of Allegheny County , with a business office located at 800 Allegheny Avenue, Pittsburgh, PA 15233 (hereinafter referred to as the “College”), and the company or business listed on the signature page hereto (hereinafter referred to as “Contractor”).

RECITALS

WHEREAS, the College has issued a Request for Quotation, Bid Solicitation, Request for Proposal, and/or a Purchase Order (hereinafter individually and collectively referred to as the “Order”), pursuant to

RFP 3129

which College seeks to procure certain work and services, as more fully described on the Order; and

WHEREAS, Contractor has submitted a proposal to the College to provide the services described in the Order, a copy of which is attached hereto as Exhibit A (hereinafter the “Proposal”) and incorporated by reference;

WHEREAS, the College desires to engage Contractor to provide the services, pursuant to and in accordance with the terms and conditions that this Agreement set forth herein.

NOW, THEREFORE, in consideration of the premises and covenants that this Agreement contains, the receipt and adequacy of which are hereby acknowledged, the parties, intending to be legally bound, agree as follows:

1. Term. The term of this Agreement shall be as specified in the Order unless otherwise stated in the section below. If no date is specified, this Agreement shall begin with the date first stated above and terminate upon satisfactory completion of the services described herein.

2. Services. Contractor shall fully and faithfully perform the work and services described in the Order and the Proposal and any specifications, scope of work or other documentation attached thereto. Contractor warrants that all work and services performed by or on behalf of it under this Agreement will conform to all terms and specifications set forth in the Order and in the Proposal.

3. Price/Fees: The College shall pay Contractor for the services and work performed by Contractor in accordance with the fees and/or prices set forth in the Proposal.

4. Terms and Conditions: This Agreement, and the services to be performed by Contractor hereunder, will be subject to and governed by College’s Standard Terms and Conditions for the Purchase of Goods and Services (“Master T erms”), which are incorporated herein by reference. The Master Terms can be viewed and downloaded at http://www.ccac.edu/default.aspx?id=149304. By signing below, Contractor acknowledges its receipt and acceptance of the Master Terms.

5. Insurance Requirements: In addition to the Master Terms, Contractor shall comply with the insurance and indemnification requirements set forth on Exhibit B, which are incorporated herein by reference. Prior to commencing performance of the Services, Contractor shall furnish to the College a properly executed certificate(s) of insurance which evidence all insurance required by Exhibit B. Said certificate(s) of insurance shall be attached herein as Exhibit C.

6. Assignment. Contractor may not assign or subcontract this Agreement or its performance thereof, in whole or in part, without the College’s prior written consent.

7. Entire Agreement; Modification. This Agreement, together with the Exhibits and other documents referenced and incorporated herein, sets forth the entire agreement of the parties on the subject matter hereof and supersedes all previous or concurrent agreements between them, whether oral or written. Any proposal, quotation, acknowledgment, confirmation or other writing submitted by Contractor to the College shall not be deemed to amend or modify this Agreement, and will be of no legal effect except to the extent that it serves to identify the work and services to be performed by the Contractor. This Agreement, and the terms set forth in the Master Terms, will control over any conflicting terms or provisions contained in any proposal, invoice or other documentation submitted by Contractor to College. The terms of this Agreement may not be modified or changed except by a writing that both parties sign. This Agreement shall inure to the benefit of the College and Contractor and the College’s successors and assigns.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written.

CONTRACTOR:

COMMUNITY COLLEGE OF ALLEGHENY COUNTY:

By:

__________________________

By:

_____________________________

Signature: __________________________

Signature: _______________________________

Title:

__________________________

Title:

_______________________________

Date: Date:

___________________________

Date:

_____________________________

EXHIBITS - The following Exhibits are attached hereto and made a part of this Agreement for all purposes:

Exhibit A - Contractor’s Proposal Response

Exhibit B - Insurance Requirements

Exhibit C - Contractor’s Certificate(s) of Insurance.

Exhibit D – Performance and Payment Bonds

COMMUNITY COLLEGE OF ALLEGHENY COUNTY 800 ALLEGHENY AVENUE PITTSBURGH, PA 15233

INSURANCE REQUIREMENTS

FORM B

Indemnification. To the fullest extent permitted by law, Contractor shall defend, indemnify and hold harmless the Community College of Allegheny County (CCAC), its agents, officers, employees, and volunteers from and against all claims, damages, losses, and expenses (including but not limited to attorney fees and court costs) arising from the acts, errors, mistakes, omissions, work or service of Contractor, its agents, employees, or any tier of its subcontractors in the performance of this Contract. The amount and type of insurance coverage requirements of this Contract will in no way be construed as limiting the scope of indemnification in this Paragraph. Insurance. Contractor shall maintain during the term of this Contract insurance policies described below issued by companies licensed in Pennsylvania with a current A.M. Best rating of A- or better. At the signing of this Contract, and prior to the commencement of any work, Contractor shall furnish the CCAC Purchasing Department with a Certificate of Insurance evidencing the required coverages, conditions, and limits required by this Contract at the following address: Community College of Allegheny County, Purchasing Department, 800 Allegheny Avenue, Pittsburgh, PA 15233. The insurance policies, except Workers’ Compensation and Professional Liability , shall be endorsed to name Community College of Allegheny County, its agents, officers, employees, and volunteers as Additional Insureds with the following language or its equivalent:

Community College of Allegheny County, its agents, officers, employees, and volunteers are hereby named as additional insureds as their interest may appear.

All such Certificates shall provide a 30-day notice of cancellation. Renewal Certificates must be provided for any policies that expire during the term of this Contract. Certificate must specify whether coverage is written on an Occurrence or a Claims Made Policy form.

Insurance coverage required under this Contract is:

1) Commercial General Liability insurance with a limit of not less than $1,000,000 per occurrence for bodily injury, property damage, personal injury, products and completed operations, and blanket contractual coverage, including but not limited to the liability assumed under the indemnification provisions of this Contract.

2) Automobile Liability insurance with a combined single limit for bodily injury and property damage of not less than $1,000,000 each occurrence with respect to Contractor’s owned, hired, and non -owned vehicles.

3) Workers’ Compensation insurance with limits statutorily required by any Federal or State law and Employer’s Liability insurance of not less than $100,000 for each accident, $100,000 disease for each employee, and $500,000 disease policy limit. 4) Professional Liability insurance (where applicable) covering acts, errors, mistakes, and omissions arising out of the work or services performed by the Contractor, or any person employed by the Contractor, with a limit of not less than $1,000,000 each claim.

Rev 4/04

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