This is The Exhibitor Pack for the Business Showcase South West on 5th October 2016.
Exhibitor Pack October 5th 2016, Ashton Gate Stadium
Important Information Enclosed. Please read and return
Welcome
You are now officially part of the biggest free B2B expo and networking event in the South West of England. New for October: • Attracting more delegates: we’ve commandeered the back of 40 buses, 14 cabs & more • Fleet of free-to-ride First bus shuttles (from rail station, city centre, overflow and more key destinations) • Stands: we’ve added the huge, brand new West Stand Concourse • Keynotes/Workshops now on Expo Level in The SLX Theatre • Hard-standing overflow car park
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Contents
1. Your Stand Space pg4
5. Special Offers: Referrals and Re-booking pg23 Referral Scheme, Exclusive Re-booking Price: Oct 5th, Introbiz Offer, Only Connect 6. Exhibitor Documents and Forms to be Read and Returned ASAP pg26 Exhibitor Rules, Booking Form, T’s & C’s
Practical Information, Building Your Stand
2. Promotional Opportunities pg7 Workshops Seminars Adverts Flyers Rights Presenting a Zone Supporting Our Keynote Speaker Showcase Sponsorship Breakfast Networking Breakfast Networking Sponsorship 3. Event Information pg18 Set up, Timings, Parking 4. Tickets and Promotion pg21
Exhibitor Passes, Delegate Tickets, Marketing Tool Box/DropBox
Photography by Jon Craig
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YOUR STAND SPACE
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The Practicalities Each stand space comes with electricity (1-2 Plug Sockets) and there will be free WiFi throughout the Stadium. There is an option to hire furniture in our booking form. The back of your stand will not be visible as it will be either against a wall or back-to-back with another exhibition stand. Your stand should be free-standing as fixing to the walls is prohibited. 3m x 2m – Single Stand i.e. 3m (for delegates to walk past) x 2m (to stand within) 6m x 2m – Double Stand i.e. 6m (for delegates to walk past) x 2m (to stand within) This is your unique exhibition space. You may choose to implement exciting and wonderful methods to engage delegates with your business and stand out from the crowd. If you are stuck for ideas then just drop us an email and we’ll put our thinking caps on to make some helpful suggestions.
Remember, whatever you choose to do in your stand space, the end goal should encourage high quality interaction with delegates.
*Please note: the ‘pop up’ stand is for illustrative purposes and is not included in your stand space. The furniture is optional
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Building Your Stand There are many great businesses that can help make your exhibition space look spectacular, some of whom are valued exhibitors of ours. It’s always important to find the right business that works for you, however, below are partners and businesses who we work closely with and highly recommend.
Technical Production SLX are proud to be the technical production partner for Business Showcase South West, and have reduced rates for stand screen hire for exhibitors.
Printing / Promo Items Gemini West is our official printing partner. They will help you create exactly what you want and meet all your printing needs. Mention you are a Business Showcase Exhibitor for a 20% discount on digital printing (and 10% discount on litho).
Video Production Should you require any filming before the event we can highly recommend Cineon Productions who will be both exhibiting and filming at our October 5th Showcase.
Display and Graphics Our Graphics Partner, N3, will be delighted to give you quotes and talk through options for creating your stand. Make sure you mention to Nigel and his team that you are a Business Showcase Exhibitor to receive a 20% discount or a price match on a like for like basis. N3 will even deliver your stand to the event and assist with set up if required.
To see the offers, click here
0117 965 5566 n3display.co.uk
03300 161300 slx.co.uk
0117 965 5252 gemini-west.co.uk
01392 444111 cineon-productions.com
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PROMOTIONAL OPPORTUNITIES
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Promotional Opportunities
Increase your presence and brand exposure at October’s Showcase. Opportunities Available:
• 1 hour Workshops • Deliver a 20 minute Seminar • Advert in our Printed Brochure • Flyer Rights • Presenting a Zone • Supporting Our Keynote Speaker • Showcase Sponsorship • Breakfast Networking • Breakfast Networking Sponsorship
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1-Hour Workshop Workshops take place in the West Stand inside our main stage, The SLX Theatre, which can seat over 200 delegates. This is a huge opportunity to put your business centre stage and in the spotlight! All technology and presentation support is provided by SLX and included in the Workshop price. You will have plenty of time to deliver in-depth content to our delegates, excite and engage potential new clients and generate massive exposure for your business. Workshops will be heavily promoted before and at the event. They will be free for delegates to attend but ticketed to encourage attendance. Workshops are by application only as we want to create an event which offers an even spread of subject matter and engages a varied audience. If you wish to apply to deliver one of our three Showcase Workshops, please fill out the relevant section in our booking form. Please note that once your application has been submitted and accepted, you will be invoiced and expected to deliver the agreed Workshop on October 5th. £850 EX VAT
Baroness Brady CBE speaking at our Showcase
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£349 EX VAT
20-Minute Seminar
Seminars take place in the Dolman Hall inside our Seminar Zone which can seat up to 45. The best seminars are those which excite and engage an audience with your business but also leaves plenty left unsaid. This encourages delegates to make a follow-up visit to your exhibition stand. Seminars will be heavily promoted before and at the event. They will be free for delegates to attend but ticketed to encourage attendance. Included in this price is your seminar zone manager, technology support/AV Engineer, use of broadcast standard screen, ‘silent disco’ headphone technology, microphones and presentation laptop & pointer. Seminars are by application only as we want to create a Showcase which offers an even spread of subject matter and engages a varied audience. If you wish to apply to deliver one of our ten Showcase Seminars, please fill out the relevant section in our booking form. Please note that once your application has been submitted and accepted you will be invoiced and expected to deliver the agreed Seminar on October 5th.
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Adverts Adverts will appear in our printed brochure which is given out to every delegate who attends the Showcase on October 5th. (Brochures given out at registration on arrival as well as and on our Shuttle Buses). This brochure is seen as the ‘go-to’ resource for delegates at the event. It’s a great way to gain extra exposure.
Half Page Ad (portrait) (Height 135mm, Width 95 mm) £95 ex vat Full Page Ad (landscape) (Height 135mm, Width 195 mm) £175 ex vat
Please submit all artwork in PDF or JPG format at 300 DPI at the exact size, with no bleed or crop marks.
Please submit to artwork@showcase2016.com
DEADLINE: Wednesday 14th September
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Flyer Rights If you would like to leave your stand and distribute leaflets/ booklets to delegates around the stadium then you will need to purchase flyer rights. This is a brilliant opportunity to gain even greater exposure at the event and drive more delegates to your stand for a nominal extra investment. £175 EX VAT
Spaces are limited.
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You can leave leaflets, pens, notepads. You can hang banners, provide chair backs, put up banner stands. The Zone is essentially yours and we want to help you make the most of this. We can help think of imaginative ways to
Presenting a Zone will give you significant presence at October’s Showcase. You have the opportunity to brand-up one of the following Zones and make it your own space! Presenting a Zone Presenting the Networking Zones (x 3) These are the large seated areas close to food outlets: ideal for 1-1s and meals/coffee £650 ex vat per zone | £1,750 ex vat All Three Zones Presenting the Seminar Zone 10 Seminars will take place throughout the event in the Dolman Hall. Each Seminar gives you the opportunity to engage your brand with up to 45 delegates £1,350 ex vat Presenting the Speed Networking Zone There are 2 x 45 minute sessions taking place in the
ensure that the many delegates using the zone can truly engage with your brand and business.
LOOK! As an added extra, you will appear in all our promotional material as “Zone ‘Presented By’…”
Dolman Hall. £750 ex vat
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£1,850 EX VAT
Supporting Our Keynote Speaker
Past events have welcomed some of the best speakers in the world: from Baroness Brady CBE, to the World’s Fastest Man, Andy Green. You will benefit by association as the Keynote will be heavily promoted as ‘Hosted By…’. There will be photo opportunities and you will be able to brand-up the SLX Theatre at the time of the Keynote Speech. Furthermore we will give your CEO or chosen spokesperson the option of introducing our speaker to the stage. If interested in hearing more about Presenting our Keynote Speaker please register interest (see booking form) and we will send over a personalised proposal.
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Event Sponsorship
Our current Sponsors for October’s Showcase are Rybrook Specialist Cars, Natwest & Worldpay and Soitron.
If interested in hearing more about Sponsorship please register interest (see booking form) and we will send over a personalised proposal.
SPONSORSHIP AVAILABLE
SPONSORSHIP AVAILABLE
SPONSORSHIP AVAILABLE
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Breakfast Networking This was a hugely popular event in May, with numbers up to 70. It’s a great way to start the day as you mean to go on, networking with like minded businesses (and with a hearty breakfast to fuel you for the day ahead).
Book your place here https://showcase-breakfast-oct.eventbrite.co.uk
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Photos of BSSW Breakfast Networking by The Post
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£950 ex vat With Approved Speaker
£750 ex vat
Breakfast Networking Sponsorship A huge opportunity to expose your business to up to 80 business leaders and avid networkers. The more intimate setting of the stadium’s Sports Bar allows you to engage your business with each individual breakfast attendee. Sponsorship package includes: • 2 x banners ‘Breakfast Networking Sponsored by …’ (you may chose to display more banners) • 100 fliers • Printed Table Cards - design of your choice • Logo on Name Badges of attendees • Logo & mention of Sponsorship on all promotion of networking breakfast in lead up to the event • Presentation/speaker option • Prominent logo on our booking page and short paragraph about your business • 2 X Breakfast Tickets
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Photo of BSSW Breakfast Networking by Emma Samways 17.
EVENT INFORMATION AND LOGISTICS
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Event Information and Logistics
Venue Ashton Gate Stadium, Ashton Road, Bristol, BS3 2EJ. Set up on the Tuesday 4th October
We strongly encourage Exhibitors (especially those with larger stands) to set up on October 4th. You can enter the building between 12:30 - 19:30. Although the venue will be locked, there is NO overnight security guard at the venue on the night of 4th October so please remove anything valuable from your stand in the unlikely event there is a break-in or similar. Arrival and Set-Up on Wednesday 5th October Entry from 08:00. ALL Exhibitors MUST be checked in with their Exhibitor Host and have finished setting-up their stand by 09:30am. Other team members may of course join you later, but it’s essential your stand is ready and your main representative has checked-in by this time. There is no storage available at the venue. Exhibitors should ensure that all packaging materials are offloaded back to their vehicles before 09:30 on the morning of the event. Cafes will be open early for exhibitors to enjoy breakfast and refreshments before doors open to the public at 10:30. If you are attending our breakfast networking event, please ensure your stand is set-up and you have checked in with your host beforehand. Breakdown – Wednesday October 5th ALL Exhibitors must await permission from their exhibitor host before breaking down their stand. This is traditionally around 16:40.
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Event Information and Logistics
Parking Each exhibiting company will be allowed ALL DAY parking for ONE vehicle at the stadium. On arrival, one vehicle only can be checked-in by our staff. All other exhibitor vehicles MUST use alternative parking. To allow more available parking for delegates we strongly encourage exhibitors to car share to the stadium on Wednesday Oct 5th, however alternative Travel/Parking options are: FREE Showcase overflow carpark at Ashton Court Church Lodge Entrance (with shuttle to the stadium) located just before The Ashton Pub on Ashton Rd/B3128. Please see the new ‘How to Get There’ Info on our website for exact directions. This will be published shortly. First Buses are providing FREE, DIRECT SHOWCASE SHUTTLES from key destinations around the city. Detailed information will be posted on our website closer to the event. Alternatively please check the appropriate box when registering for your exhibitor pass for travel updates to be sent directly to your mobile.
Remember – our team can only grant entry to one Exhibitor vehicle on event day. Please plan your own team’s travel ahead of time.
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TICKETS AND PROMOTION
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Tickets and Promotion
Remember – it’s a win/win for all when you help promote our Expo!
Exhibitor Pass Please register every member of staff who will be working on your stand at the event as an ‘exhibitor’. This will mean they get the appropriate ‘exhibitor’ lanyard and have uninterrupted access. Book you and your colleagues today: https://exhibitor-pass.eventbrite.co.uk
Delegate Tickets Please encourage colleagues and contacts to attend the exhibition for free as a delegate. Registration is quick and easy online, this will mean fast track entry and registration at the event. http://delegate-ticket.eventbrite.co.uk *please note, delegate tickets will be live soon Marketing Toolbox/Dropbox Here you will find useful tools to help you promote the event, such as our logo, email banners, event pictures for social media, video links etc… https://www.dropbox.com/sh/gv1e06m1jhb66ja/AAB1Zz_ RlYhNkgxjNL6vhhASa?dl=0
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https://www.linkedin.com/ groups/6518878
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SPECIAL OFFERS
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Special Offers
Referral Scheme: £40 credit towards exhibiting If you are able to introduce us to a new business contact who then chooses to exhibit with us within 14 days of the initial introduction, both parties will receive a £40 credit towards the cost of exhibiting at one of our 2017 Showcase Events. Rebooking for 2017 Please note that on October 5th there will be a special offer price, exclusive to those exhibitors wishing to rebook for our 2017 Showcase Events. This price will be promoted closer to the event and will only be available up until 9pm on Wednesday October 5th. For those wishing to rebook their space, or preferred alternative space, please speak to your exhibitor host on October 5th. They will verbally confirm your space, shortly followed by email confirmation and we shall arrange invoicing at a later date.
Introbiz Offer : Wales’ Biggest Business Expo, Motorpoint Arena, Cardiff Introbiz is the no1 Business Expo in Wales. Business Showcase South West will be hosting our own Zone at this hugely popular business event on 9th November 2016. If you wish to join us and take advantage of exclusive, discounted rates, please fill out the appropriate box on the booking form and we will be in touch shortly with more information.
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Special Offers
Only Connect Business Showcase is part of Showcase Events Ltd. which also runs the popular black-tie networking event, Only Connect. We’d like to invite all our exhibitors to join us at our next event, Christmas Connections on November 24th at Bordeaux Quay.
Click for more information
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DOCUMENTS AND FORMS TO BE READ AND RETURNED ASAP
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To Complete ASAP Please click the button below to complete your application and agree to our terms asap. Should you have any questions, or to discuss any of our promotional opportunities, please get in touch with Naomi.
Naomi Hollis Sales and Events Manager naomi@showcase2016.com
T: 0117 959 6510 M: 07837 776185
Click here to complete your application
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