SAMPLE VENDOR TRACKING DOCUMENT
Contract Date
Fully Exec Date
Date Dep Paid
Est Contract Amt
Remaining Est Balance
Payment Due Date(s)
COI Needed/Due
W9 Received F&B Gtds
Counts Due
Day
Vendor
Deposit
Hyatt Regency Wichita , 400 W. Waterman St., Wichita, KS 67202 316-613-6284 Julie Longo / julie.longo@hyatt.com - Meeting Space Lease Botanica Adventure Gardens , 701 Amidon, Wichita, KS 67203 316-264-0448 Laura Allen lallen@botanica.org
Meeting Space
30 days after final invoice
9/30/19
$5,000.00 10/3/19
Upon request
Yes
$50,000 min
Sunday Evening Reception Sunday Evening Reception Sunday Evening Reception Sunday Evening Reception Sunday Evening Reception Sunday Evening Reception Sunday Evening Reception
$800 due 3/1/22 $800 due 6/23/22 $1600 paid 2/24/22
Due by June 9, 2022. Sent.
12/20/21 12/20/21 $1,600.00 12/22/21
$3,200.00
$0.00
Yes
N/A
N/A
Botanica Adventure Gardens , Staff
6/2/22
6/10/22
$500.00
6/10/22
$1,000.00
$0.00 Paid in full 6/17/22
Yes
N/A
N/A
Carlos O'Kellys, Catering Botanica & Exploration Place
6/6/22
6/10/22
$0.00
$0.00
N/A
N/A
N/A
Paid in full 5/19/2022 $6,605.45
5/12/22
N/A
N/A
Xclusive Events , Bartender Botanica
5/17/22
$300.00
$0.00
Yes
No contract. Invoice 3/31/22
Pay cash onsite 7/10/22
N/A
N/A
Greg Victors, Wichita War Dancer
$500.00
$500.00
N/A
Exploration Place , 300 N. McLean Blvd, Wichita, KS 67203 316-660-0600 Ashlie Brockleman
Paid in full 12/23/2021
12/20/21 12/20/21
$850.00
$0.00
Yes
N/A
N/A
Paid in full 5/19/2022 $3,543.63
5/16/22
N/A
N/A
Xclusive Events , Bartender Exploration Place
5/17/22
$300.00
$0.00
Yes
Exploration Place , 300 N. McLean Blvd, Wichita, KS 67203 316-660-0600 Ashlie Brockleman
Monday Daytime Youth
Paid in full 4/28/22
4/18/22
5/16/22
$400.00
7/11/22
Yes
Monday Daytime Youth Boxes lunches
Order online 7/11 or 7/12
N/A
N/A
N/A
N/A
Monday Daytime Spouse Monday Daytime Spouse Monday Daytime Spouse Monday Evening Family
Counter- signed 5/23/22
Paid in full 5/24/22
N/A
Distillery 244 Old Town
4/28/22
$505.00
$1,010.00
$0.00
Yes
N/A
5/23/22
7/1/22
The Kitchen, demo and buffet lunch
5/17/22
$1,300.00
5/31/22
$2,600.00
$1,300.00
7/25/22
Yes
Paid in full 5/19/22
5/3/22
5/31/22
N/A
Jenny Dawn Cellars LLC
$668.14
$0.00
Yes
N/A
Deposit waived 12/15/21
Sedgwick County Zoo , 5555 W. Zoo Blvd, Wichita, KS 67212 316-266-8252 Mariah Regier
Paid in full 6/27/22
Menu and F&B gtds 6/27/2022
12/15/21 12/17/21
$26,230.05
$0.00
6/27/22
Yes
Tuesday Daytime Youth Field Station
Credit card day of event 7/12/22 Credit card on file for payment due following business day - 7/13/22
5/11/22
4/7/22
6/28/22
5/13/22
$100.00
$540.00
$440.00
Yes
Menu 6/28/22 F&B Guarantee 7/5/22
Tuesday Daytime Youth Chicken N Pickle
3/9/22
4/4/22
$1,717.00
$1,717.00
Yes
Tuesday Daytime Spouse
Email Confirmation 3/15/22
N/A
Wichita Art Museum
$0.00
$0.00
N/A
N/A
N/A
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