SAMPLE VENDOR TRACKING DOCUMENT
Contract Date
Fully Exec Date
Date Dep Paid
Est Contract Amt
Remaining Est Balance
Payment Due Date(s)
COI Needed/Due
W9 Received F&B Gtds
Counts Due
Day
Vendor
Deposit
Let Brad know about change in numbers or times.
Tuesday Daytime Spouse
Email Confirmation 3/10/22
Payment by credit card or check at or before time of tour. Credit card on file for payment due at the end of the event - 7/12/21
Museum of World Treasures
$430.00
Yes
Tuesday Daytime Spouse
Menu 6/28/22 $300 food min
3/7/22
River City Brewing
$1,354.50
Yes
Tuesday State Dinner
Request check to bring onsite.
6/5/22
6/10/22
6/6/22
N/A
N/A
Aerotones Big Band
$500.00
$1,500.00
$1,000.00
Yes
Tuesday State Dinner
Invoice, no contract
Request check to bring onsite.
6/3/22
N/A
N/A
Sheila Kinnard - anthem singer
$100.00
$100.00
Yes
Tuesday Youth Closing Kansas Kids Entertainment
Pay cash onsite 7/12/22
5/20/22
5/20/22
$200.00
$200.00
Itineraries due 6/24. Change requests due 7/1.
Transportation Village Travel
3/31/22
4/1/22 Deposit waived
6/24/22
$13,415.00
Yes
Payment due upon delivery. Request check to bring onsite. Payment due upon delivery. Request check to bring onsite.
Rent One , 966 S. Oliver Ave, Wichita, KS 67218 316- 201-4700 Mark Williams / 618.422.8779 mwilliams@shoprentone.com - Furniture Rental
Furniture Rental
1/19/22
$1,182.50
Yes
N/A
N/A
Short Term Copier, PO Box 651, Crownsville, MD 21032 Kevin McCleaf / 301-617-9696 kmccleaf@stcopier.com - Copier/Printer Rental
Computer Rental
6/2/22
$3,521.00
Yes
N/A
N/A
Photographer Caleb McGinn
5/24/22
5/31/22
5/20/22
$1,000.00
$2,500.00
$1,500.00
7/25/22
Yes
N/A
N/A
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