HEAD OF ESTATES CANDIDATE PACK
CONTENTS
03 WELCOME FROM THE HIGH MISTRESS 04 AN INTRODUCTION TO SPGS 05 JOB DESCRIPTION 07 PERSON SPECIFICATION 08 FURTHER INFORMATION AND HOW TO APPLY
WELCOME FROM THE HIGH MISTRESS St Paul’s Girls’ School is an extraordinary school. Not only does it regularly achieve the best GCSE and A-
The co-curricular programme at St Paul's is wide ranging and ambitious. Music plays a central role. The composer of The Planets, Gustav Holst, was Director of Music at the school for over thirty years, and his legacy continues. Likewise, the quality of drama and art is very high indeed and we believe this is crucial to a rich education. Sport features strongly too, with an emphasis on wellbeing and teamwork. Most important of all, however, is our belief that all students should receive the kindest and most individual of pastoral care, and this feature is fundamental to our school. SPGS remains the most dynamic, forward-looking school I have ever had the pleasure to work for and I hope that you will consider joining us.
Level results in the country, but it has a truly distinctive ethos focused on nurturing creativity, curiosity, and a love of academic discovery. Ours is a school full of opportunity where students are encouraged to take responsibility, to get involved and to broaden their horizons. They are actively engaged in service to the community and local partnerships abound. Friendships made at St Paul’s last a lifetime. The education we offer is classical yet forward- looking, encouraging students to take risks, think ambitiously and play a leading role in the world beyond school. It is no coincidence, therefore, that amongst our alumnae we count leading scientists, journalists, artists and politicians. One of our earliest students was Rosalind Franklin, whose brilliant pioneering work was pivotal to the understanding of DNA. She once commented that ‘science and everyday life should not be separated’, a maxim we fully support to this day.
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AN INTRODUCTION TO SPGS St Paul’s Girls’ School (SPGS) is an historic and highly successful day school in west London, welcoming students aged 11 to 18. It was founded in 1904 by the Worshipful Company of Mercers
St Paul’s is committed to providing a cutting edge, relevant and future-proof education for its students. To that end, the School has invested significantly in a programme of building works and refurbishment, including a new Centre for Design & Innovation (CDI) which will house the computer science and creative technology department, alongside sculpture, art and design. The CDI is on track to open at the end of 2023. The undertaking of a significant building and development programme is part of the School’s site-wide masterplan. The first phase was completed in 2017 with a new Drama studio, a new building on the main site and a new Sports Pavilion at the playing fields. Planning permission has been granted for the next phases that include two new buildings and a series of modifications and improvements to existing buildings (some of which has listed status). Progress is well underway with these phases. This is therefore an exciting time for an experienced Head of Estates to play a key role in the delivery of the next phase of works, as well as being responsible for the day-to-day smooth running of the School site.
as one of the first purpose-built schools for girls and was designed by the architect Gerald Horsley. It is one of the country’s leading independent secondary day schools for girls aged 11 to 18 and is a lively academic community with excellent facilities for all subjects. There are approximately 800 students on roll, coming from a wide range of feeder schools across both the state and independent sector and there is a thriving Sixth Form of about 230 students. Aspirations and achievements in many areas go well beyond what one would normally expect from a school, making St Paul’s a very exciting and stimulating place in which to work. Full details of the school, including its curriculum, co-curricular programme and public exam results is available on their website at http://www.spgs.org. The School is split over three sites; the main school site with its listed buildings, the swimming pool and the playing field site, all within a short walking distance of each other.
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JOB DESCRIPTION
Responsible to:
Director of Operations
Responsible for:
Maintenance Manager Senior Caretaker Head Groundsman
Duties will include but are not limited to:
Maintenance, and refurbishment programme • Manage, develop and implement the ten-year planned preventative maintenance programme for the school site including ensuring that necessary works are planned in school holidays. • Manage the school’s buildings management systems ensuring high levels of compliance • Ensure the sports fields and school landscaping are well kept and suitable for use • Ensure caretaking team provide seamless service to the running of the school through, room changes/set ups, mail delivery, waste management and security. • Through appropriate delegation to the - site team, organise and prioritise work across the site and maintain a safe, clean and tidy environment. • Prepare outline specifications and tender evaluations for small and medium sized capital projects, and appoint and manage contractors. • Ensure that the supply of all services (gas, electricity, water) are monitored and reviewed and that competitive prices are secured. • Ensure that appropriate external service contracts are in place for routine servicing including gas boilers, air conditioning, lifts, swimming pool equipment, fire and security alarms and fire safety equipment. • Liaise with the school’s surveyors and structural engineer as necessary and arrange cyclical monitoring as required. Sustainability • Under the Guidance of the Director of Operations, lead the schools sustainability strategy as it relates to Estates, working closely with the school community to ensure this is championed through the school • Work with the Director of Operations to develop an energy replacement programme. Major capital development programmes (the Building Plan / Masterplan) • Work with the Director of Operations and Deputy Head to plan major development programmes, advising on matters of logistics, buildability, proposed programme and impact to existing school plant and building stock. • Scrutinise proposed designs and provide site expertise, feeding back to the design team as required. • Ensure that long term maintenance requirements are incorporated into the plans. • Work with the Director of Operations and senior management team to prepare decant plans, advising on space planning and project manage internal moves ensuring that all impacted stakeholders are engaged with the process. • Work with the Director of Operations and appointed project managers to ensure that site logistics are in place to minimise disruption during the build phase, and that agreed working arrangements are maintained throughout the project duration • Oversee contractors during the build phase ensuring that site procedures are followed including health and safety requirements. • Ensure that procedures are in place to undertake vetting checks and clearances are in order for contractors on site in line with regulatory guidance. • Manage the handover of buildings from contractor to school, including commissioning, snagging and logistics of moves. Financial management • Prepare the annual premises budget for review with the Director of Operations and in accordance with the planned preventative maintenance plan and programme of fabric condition works. • Plan and monitor the annual maintenance budget, delegating to the Maintenance Manager as required.
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• In agreement with the Director of Operations, manage the budget for works including authorising contract payments as necessary. • Review and tender service contracts as required • Respond to emergencies, including out of hours, as required. Health and safety and compliance • Contribute to planning for site security, advising on the use of CCTV cameras, access control to buildings etc. • Ensure that the school complies with all health and safety legislation as it relates to buildings and premises including but not limited to asbestos management, PAT testing, COSHH and legionella regulations, delegating as appropriate. • Ensure that health and safety processes are in place within the maintenance, grounds and caretaking teams including appropriate training and risk management. • Facilitate external health and safety reviews of areas that fall under the Head of Estate’s remit and ensure that recommendations are acted upon as required. • Ensure compliance with fire safety regulations as they relate to buildings and premises, contributing to the development of policy and procedure, facilitate the annual fire risk assessment visit, and in consultation with the Director of Operations, respond to actions required under the school’s external fire risk assessment. • Work with the Director of Operations to ensure that the site meets all requirements under the Independent Schools Standards Regulations (2014) and ensure preparedness for inspection by the Independent Schools Inspectorate. • Arrange periodic fire marshal training for school staff and contribute to fire awareness induction for new staff. • Act as a member of the School’s Health and Safety Committee, providing expertise on estate management and processes. Leadership • Provide leadership to the team and bring innovation in terms of best practice and estates management • Create a service driven team that are embedded into the whole school culture. • Line manage the site team, conducting appraisals and addressing performance management issues as necessary; recruit and train staff as required.
Any other duties as required by the Director of Operations or Bursar.
This job description may be amended from time to time in consultation with the role holder.
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PERSON SPECIFICATION
Essential •
Desirable •
Significant experience of estate management.
A degree or equivalent qualification in estates management or related discipline. IOSH or NEBOSH certificate (or equivalent health and safety qualification). Experience of working in the education sector.
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Experience of managing capital works from start to finish. A sound knowledge of health and safety regulations as they relate to premises and buildings. Experience of managing a team including managing the performance of others. Experience of managing budgets and of monitoring invoices from a multitude of external contractors. Excellent interpersonal and communication skills with the ability to deal with a variety of people at all levels in a courteous and professional manner – a ‘can-do’ attitude. Excellent problem-solving skills with an ability to work autonomously to resolve issues. Time management skills and experience of managing a varied workload with the minimum of supervision and direction. Good working knowledge of MS Office packages.
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Terms of Employment •
40-hour week (however senior members of staff are expected to do the hours necessary for the role).
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25 days annual leave
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Free lunches, tea and coffee Contributory pension scheme
Life Assurance cover
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Medical cover
Salary – competitive and depending on experience
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Basic knowledge of CAD.
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HOW TO APPLY & FULL INFORMATION
To arrange a confidential conversation, please contact our retained advisors Hayley Mintern or Melanie Pye at MRG.
HAYLEY MINTERN hayley.mintern@mrgpeople.co.uk 07530 630 184 MELANIE PYE melanie.pye@mrgpeople.co.uk 07530 734 568
Closing date for applications – Saturday 28th January 2023.
Applications should consist of a CV and cover letter outlining why you are applying for this role.
The Management Recruitment Group has been retained, as our exclusive advisor for this appointment and any third party or direct applications will be forwarded to them. St Paul’s Girls’ School is committed to safeguarding and promoting the welfare of its pupils and expects all employees to share this commitment. All employees must be willing to undergo child protection training and screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.
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